1. Cardiff Fleet Driver Solutions
Phil Goodall
Chris Dennington
Bespoke driving solutions tailored to your needs
Good morning ladies and gents, for the next 30 to 40 minutes we will be talking to you about occupational road risk and a common sense approach to managing it. We do not want to scare people into changing whole systems at work, but more to complement what you are doing already.

2. Management of Occupational Road Risk

3. The Big Question What is occupational road risk?
Is there a need to manage it?
Yes!
The reason is……..
Question What is occupational road risk?
Is there a need to manage it?
The problem is that we all know about the H&S at work act applying to the work place, but do we all recognise the car or van as a work place?

4. The Reason
The Health and Safety at Work Act requires you to ensure, so far as is reasonably practicable, the health and safety of all employees while at work.
You also have a responsibility to ensure that others are not put at risk by your work related driving activities. (Self-employed people have similar a responsibility to that of employers.)

5. The Problem 12 fatalities and 250 serious injuries every week
33% of all road traffic accidents involve someone at work at the time
This equates to:
12 fatalities and 250 serious injuries every week
People who drive plus miles annually are more at risk than those in the construction and farming industry
There are some truly shocking figures about casualties on the road especially those driving for work or whilst at work. Its just that sometimes we don’t realise how dangerous driving is or we have lost that feeling through experience. When you throw in the work pressures that we find ourselves under it is easy to see how lapses of concentration can occur.

6. How serious is it? All casualties 208648 Seriously injured (2011)
22660
Deaths (2011)
1901
The average cost to the economy after all crashes on the road are approx £50,000.
Deaths cost approx 1.7 million
Serious Injury cost approx 190,000
Source DfT

7. Company Drivers All casualties 69000 Serious injuries 7500 Deaths
633 (12 per week)
The average cost to UK business from all casualties on the road last year was £3.4 billion.
Most obvious costs are damage and insurance, however what about the loss of key people in key places, customers going else where when they cant deal with the person they have built up a working relationship with or even business reputation post incident……

8. Where does it go wrong Injury Collisions
Motorways 5%
Rural
25%
Urban
70%
Expand this section as in SAC

9. The Problem
Company Belief:
It is enough to ensure the safety of their employees by doing the following?
Driving Licence checks
Tax
MOT Certificate
Previously the feeling was that if someone had a driving licence then they have been tested and their driving is fine. This train of thought is now becoming out of date. Although driver training and risk assessment is not a legal requirement, if there was a situation then training records are normally requested…….

10. Grey Fleet Employers who use their own vehicle for business purposes
33% of employer’s do not check whether “grey fleet” drivers have the correct business insurance
43% of employer’s do not check whether “grey fleet” have valid MOT’s
75% of company vehicles are checked in regards road worthiness
Only 37% of “grey fleet” vehicles are checked for road worthiness
Licence checks are carried out for 75% of company drivers.
Licence checks are therefore not carried out for 25% of company drivers
Source: Consult Capital
What is the “grey fleet”
Expand as necessary

11. Health and Safety
Applies to on the road work activities
Road risks should be effectively managed within a health and safety management system.
Many incidents happen due to in attention and distraction, as well as failure to observe the highway code.
Why does occupational road risk seem so far down the H&S scale. You mention H&S visit to any company and quite often it will fill them with dread, the vehicle is becoming recognised however there is still a long way to go.

12. How to manage work related road safety
The main areas that need addressing are
Policy
Responsibility
Organisation and structure
Systems
Monitoring
Work related safety can only be managed if it is integrated into your arrangements for managing H&S at work.
A very simple method can be used to manage work related road safety, EXPAND

13. Policy
Does your health and safety policy statement cover work related road safety?
Your policy should be written down if you employ five or more people
Ask yourself the above questions

14. Responsibility
Is there top level commitment to work related road safety in your organisation?
Is responsibility clearly defined?
Does the person who is responsible for it have sufficient authority to exert influence?
Does everyone understand what is expected of them?
Are the decision makers in the organisation on board with the issue
Do these people know exactly what is expected from them?
Do the line managers have enough authority to manage upwards

15. Organisation and Structure
In larger organisations, the aim is to ensure that you have an integrated organisational structure that allows cooperation across departments with different responsibilities for work related road safety.
In smaller organisations, the aim is to ensure you consider the links between driving activities.
Do all departments cooperate with each other on the issue.

16. Systems
Do you have adequate systems to allow you to manage work related road safety effectively?
Are you confident that your vehicles are regularly inspected and serviced in accordance with manufacturers’ recommendations?
Are you set up to manage work related safety?
How are your vehicles looked after?

17. Monitoring
Do you monitor performance to ensure that your work-related road safety is effective?
Are your employees encouraged to report all work related road incidents without fear of punitive action being taken against them?
Do you collect sufficient information to allow you to make informed decisions about the effectiveness of existing policy and the need for changes?
You can have the best system in place already, but unless it is monitored it is useless.

18. Cost
The true costs of accidents or incidents to organisations are nearly always higher than just the costs of repairs and insurance claims
The benefits to you from managing work related road safety can be considerable, no matter the size of the company. A smaller company will be affected proportionately greater than a larger company

19. Cost to the company Fuel consumption Vehicle damage
Vehicle wear and tear
High insurance premiums (individual)
Higher business insurance and excess
Legal fees
Claims from employees
Corporate manslaughter
Employees off work
Missed appointments and deliveries

20. Costs Brakes: Clutch: Tyres:
Average lifespan of front brakes is 30,000 miles. Advanced driving techniques can extend life to upward of 60,000. Bad driving habits can result in less than 20,000.
Clutch:
Average life up to 90,000 miles. Bad driving habits can reduce to less than 30,000.
Tyres:
Wear and tear on tyres resulting from harsh or late braking, acceleration, cornering.

21. Typical Van Costs (Based on new Ford Transit)
Tyres £200 - £400
Brakes £300 - £350
Clutch £1000

22. 5 Steps to Risk Assessment
Look for the hazards that may result in harm when driving on the public roads.
Decide who might be harmed.
Evaluate the risk and decide whether existing precautions are adequate or more should be done.
Record your findings
Review your assessment and revise if necessary.

23. Benefits from managing risk
Fewer days lost due to injury
Fewer days lost due to attending police diversionary courses
Reduced risk of work related ill health
Less lost time due to work rescheduling
Less missed appointments / orders / deliveries

24. Benefits from managing risk
Reduced running costs through better driving standards
Maintaining good will with customers
Lower fuel costs
Less risk of accidents and vehicle damage
Lower repair costs
Lower business insurance premiums

25. What can the company do? Examine work schedules
A driver who arrives at a meeting after a stressful drive is less productive than a stress free driver.
Have a strict mobile phone policy, and stick to it.
Discourage use of mobile devices.
Encourage the use of other forms of transport
Is it always cost effective to drive. (Opportunity on a train to do a lot of work, utilise travel time). Driving can be dead time.

26. What can the company do?
Introduce an overnight policy if journeys above a certain length.
Introduce driver training and assessments. Offer coaching and advise to drivers. Incorporate in company Health and Safety Policy.

27. What do we provide? We can provide sessions on the following.
Developing defensive driving. (Eco Driving)
Speed Awareness and Recognition
Post Collision Coaching
Driver Risk Assessments
Licence Checking and Verification
Follow up Training Sessions (Driver Development)
Advanced Driver Training (ROSPA Standard)
Driver awareness in relation to drink, drugs, fatigue, attitude, vehicle safety features

28. Speed Limits/Highway Code
Questions
What does this sign mean?
On a dual carriageway with streetlights and no other signs, what is the speed limit?
What is the maximum speed limit for a car on a dual carriageway?
How do you know you are on a dual carriageway?
What is the maximum length of time that we should drive before taking a break. (Recommended in highway code)

29. Cardiff Fleet Driver Solutions
Advanced Driver Training. (ROSPA Gold Standard)
Driver Risk Assessments
Road Safety Presentations
Managing Occupational Road Risk
Phil Goodall:
Chris Dennington:
Bespoke training solutions to meet your needs