Presentation on theme: "Evidence Hub Centres OJEU Tender"— Presentation transcript:
1Evidence Hub Centres OJEU Tender Supplier Open Day, July 23rd 2010
2Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
3Objectives Introduce the tender, scope and high level requirements To help potential bidders understand whether and how to be involved going forwardMust recognise broad range of knowledge about the service in the roomOutline and explain the procurement processPQQ timelines are short. You will need to submit the PQQ if you are to take part in the next steps of the processAnswer your questions, where we can at this point of the processAn opportunity for all bidders to meetIf you wish your contact details to be shared with other providers, please let Pete / Irene know
4Agenda and Timing Meet and greet with Tea / Coffee 10.00 – 10.30 Meet and greet with Tea / Coffee – 10.30Clinical Hub Centre Tender Presentation including Q & A session – 12.00Procurement Process Presentation including Q&A – 12.30Individual and Group Discussions with Tea / Coffee
5Clarity on the scope of the tender The development of the new technology platform is not included in the scope of this tenderActivities of the Hub Centres will focus on the practical identification and appraisal of high quality and relevant evidence contentThe technology solution to create records, add metadata and publish resources to users will be provided by NHS Evidence to the Hub Centres
6Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
7VisionTo be the service that health and social care staff rely on for up-to-date, relevant, high quality, evidence-based local and national information to inform decision making and deliver high quality care.Accessing information to support decisions about the best care for patients is important to NHS staff.But keeping up with the latest and best information can be a challenge.The internet has opened up access and is now a universal tool for health professionals searching for information.NHS Evidence aims to make sure that NHS staff find what they are looking for and can trust the information they find.
8NHS Evidence Key features: NHS Evidence Search Accredited sources of guidancePersonalisation - My EvidenceBrowse QIPP and Specialist CollectionsNHS Evidence Healthcare Databases Advanced Search via NHS Athens ResourcesThe service is proving popular – it attracts 1,030,502 visits and 1,422,743 million searches a month. There is 54% awareness of service.Unlike on commercial search engines there are no blogs or media articles to have to sift through, just information from credible sources.An accreditation scheme ensures that organisations who have achieved the highest possible standards in producing guidance can be identified easily by users by a seal of approval.As well as accessing relevant trusted search results, users can also browse for more information by topic area, save searches and share results with a colleague. The personalisation features of the service are being developed.We will seek to more fully integrate the specialist content on the main site with the development of the Evidence Hub Centres.
9NHS Evidence SearchSearch more than 150 key web sources simultaneously including:Cochrane LibraryMap of MedicineBritish National FormularyClinical Knowledge SummariesNational Institute for Health and Clinical Excellence.
11Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
12The Specialist Collections service today 30 collections of specialist evidence content, the ‘Specialist Collections’Links to recent, quality-assured clinical and non-clinical information on the key health priority areasInformation Specialists filter a huge quantity of published research for relevance, quality and the extent to which the new information has a bearing on clinical practiceUsers can easily identify the latest guidelines and systematic reviews and can research an area of interestSpecialist Collections do not produce any content per se, except for the Evidence Updates (see later)
13Aspects of health services Clinical conditionsCancerCardiovascularDiabetesENT and audiologyEyes and visionGastroenterology and liver diseasesGenetic conditionsInfectionsKidney diseases and male urogenital disordersMental healthMusculoskeletalNeurological conditionsOral healthRespiratorySkin disordersStrokeTrauma and orthopaedicsVascularPatient groupsChild healthEthnicity and healthLater lifeLearning disabilitiesWomen's healthAspects of health servicesCommissioningComplementary and alternative medicineEmergency and urgent careHealth managementInnovation and improvementPublic healthScreeningSupportive and palliative careSurgery, anaesthesia, perioperative and critical careThis slides illustrates the current categorisation and topics covered.
14Within each collection, an opportunity to browse selected content by topicarea
15Key feature of the Collections are evidence awareness services New and important information is highlighted on the existing home pages in a variety of ways, including through the use of Editor’s Picks. We want to introduce more visual consistency.
16In 2010, Specialist Collections will produce over 70 Annual Evidence Updates Key Product: Evidence UpdatesMost specialist collections produce Annual Evidence Updates which provide a straightforward and succinct overview of new research and evidence that has been published for a particular topic over the preceding 12 months. Updates consider the relevance of new evidence to their topic, their quality and their likely implications for practice.Over 70 topics are covered by Annual Evidence Updates over the course of the year.Issue: Again, quite a lot of variation in the format of the EU and the process, which we want to address with greater standardisation.
17Contribution to the UK DUETs DUETs slide?Product: UK DUETsThe UK Database of Uncertainties about the Effects of Treatments (UK DUETs) has been established in the UK to publish uncertainties about the effects of treatments which cannot currently be answered by referring to reliable up-to-date systematic reviews of existing research evidence.UK DUETs draws on three main sources to identify uncertainties about the effects of treatmentspatients', carers' and clinicians' questions about the effects of treatmentsresearch recommendations in reports of systematic reviews and clinical guidelinesongoing research, both systematic reviews in preparation and new 'primary' studiesMany of the specialist collections contribute to UKDUETs – they identify and publish uncertainties as part of their ongoing work, mainly as part of the process of completing the Evidence Updates.
18Organisational and contractual structure underpinning the current service Fully contracted out service21 contracts to 19 organisationsAt minimum, a Specialist Collection team typically includesAn Information SpecialistA Clinical Lead who provides clinical steer on content and promotes the Collection to the speciality area community85 headcount, of which 28 Clinical LeadsAbout 40 FTEs in totalPlus a small internal team in Manchester focusing on account management and day-to-day supportThere may be some variation to this model, e.g. for the Health Management Collections, no Clinical Lead as such.Clinical Leads currently spend about 10% of their time on Specialist Collection activities.There are a number of part time workers on the Specialist Collections.There are 5 members of the internal team.
19Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
20New Evidence Hub Model: Drivers of change Expiring contracts, necessitating new tendersOpportunities for improved user experienceNeed for greater access to a broader range of topicsNeed for better integration of contentNeed for improved quality assuranceNeed for standardisation of outputs and visual consistencyTransition to a new technology platform which will fundamentally transform the way the specialist content is managed and made available to usersFinancial pressures: There are opportunities to make efficiency savings on the current model. Scaling up the current model would not be affordableThe existing contracts expire on 31 March 2011.We are looking for better integration of content on the main NHS Evidence site, greater consistency in terms of quality assurance and to move away from the existing presentation.
21Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
22Future Evidence Hub service – key features The new service will provide greater consistency and quality assuranceMore clinical topics will be coveredContent will be much more integrated across NHS Evidence services and across specialist topicsKey products will continue to include:Identification of specialist evidenceEvidence UpdatesIdentification of DUETs uncertaintiesThe new Evidence Hub model will increasingly focus on documenting and facilitating access to evidence on ‘Key Topics’The list of ‘Key Topics’ is likely to mirror the future list of DH Quality Standards and will be the focus of a lot of activity.What does this mean in practice?Specific ‘landing’ page to sign-post the evidence around ‘key topics’An increasing number of Evidence Updates and uncertainties matching the list of ‘Key Topics’Communication and awareness services increasingly tailored to ‘Key Topics’The introduction of a single taxonomy will facilitate greater integration.
23Future Evidence Hub service - a new user interface is being developed internally Shots from current developmentThis is work in progress – very early stage.The development of this system is NOT part of the scope of the Hub Centre tender.It is our expectation that tenderers will have access to the new system, and appropriately transitioned content by 1 April 2011.There will be much greater flexibility in how data is displayed: pages will be generated automatically around key topics. We’re moving from a hierarchical approach to a faceted approach.
24Organisational and contractual structure underpinning the future Clinical Hub Service From...... ToManchester??The Clinical Lead will be employed directly by NICE and it is hoped that this will encourage closer working with the NICE clinical working and enable more cross working with other Clinical Leads. Clinical Lead time should not be costed up in your bids.21 contracts, 19 organisationsContracted out service with small internal central team in ManchesterOnly 3 physical office locations3 ‘hub centres’ - the ‘content collection’ engines of the Evidence Hub model (1 in-house, 2 external contracts)Larger central team also based in ManchesterClinical Leads working directly with Central Team
25Significant support from a central NHS Evidence team in future Integrated communicationTopic and development strategyQuality assurance and auditsProcedure manualsStructured training and team developmentPublishing support for Evidence UpdatesTaxonomy and controlled vocabulariesTechnical developmentUser engagementManchesterContract 1Contract 2Strategic Leadership & Alignment with NHS EvidenceFunctional support teamsA number of activities for the Evidence Hub will be provided centrally.There will be greater co-ordination of comms activities and support in this area for the Hub teams.Topic and development strategy will be developed with stakeholder communities.We will develop central processes and frameworks with sufficient flexibility to allow for exceptions.We will encourage a culture of critical appraisal and systematic review within the Evidence Hub Centres.The central publishing support for Evidence Updates will take responsibility for the identification of peer reviewers and contributors.
26Clinical Leads will work directly for NICE In the future, all Clinical Leads will be employed directly by NICEClinical Hub Centres will have access to this resource and will work with the Clinical LeadsClinical Hub Centres will not need to provide specialist clinical expertise as part of their serviceAs part of NICE, Clinical Leads will provide strategic oversight of Information Specialist activities. Clinical Leads will need to attend meetings with NICE, the NHS Evidence comms and publishing teams and the Evidence Hub Centre staff.
27Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsScope of tenderActivities of the future CentresOther requirementsYour responseQ&A - Service requirementsProcurement processQ&A – Procurement process
28Scope of tender in context of the Evidence Hub Model Clinical* Evidence Hub Management & GovernanceManchester Functional TeamsClinical LeadsManchester Hub CentreHub Centre 1Contracted-outHub Centre 2Contracted-outThe purpose of this tender is the provision of the service of the two contracted-out Hub Centres from April 1st 2011Each contracted out hub will cover about 10 speciality areasService for 3 years, extendable by 1 or 2 yearsNote this is the model for CLINICAL and HEALTH MANAGEMENT content – Public Health, Social Care information and Medicines information will be delivered with a different model.* & Health Management
29Topic allocation to the three hub centres Manchester – in houseContract 1Contract 2Clinical AreasMusculoskeletal and orthopaedicsNeurologyCancerEmergency & traumaDigestive system and hepatologyRenalSkinEyes and visionUrogenitalEndocrine, nutritional and metabolic (excl. diabetes)Ear, nose and throatGynaecology, pregnancy and birthBlood and immune systemOral & dentalNeonatalRespiratoryCardiovascularMental health & behavioural conditionsInfectious diseasesDiabetesLearning disabilityCross Cutting ThemesChild healthSurgical and critical careGeneticsSupportive and palliative careComplementary and alternative medicineLater lifeEthnicity and healthHealth management & commissioningDiagnosticsCoverage not necessarily aligned to the coverage of the existing Specialist Collections – boundaries may change slightly (detail to be provided with the tender specifications).We are open to suggestions as to how specialties are allocated to each contract and this will be considered as part of the dialogue process.Some topic areas identified as ‘cross-cutting’ themes – not sure how these will be displayed in the new front end but more emphasis is placed on working across speciality areas, across Hub Centres and within a Hub Centre. We will want bidders to demonstrate how they will approach this and include suggestions in their bid.Competitive Dialogue process will provide some flexibility in the scope of Topics Areas being covered by each hub
30Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsScope of tenderActivities of the future CentresOther requirementsYour responseQ&A - Service requirementsProcurement processQ&A – Procurement process
31Identifying evidenceHand-pick content from routinely ingested sources (following agreed incl./excl. criteria)Search and hand-pick content from specialist sources (following agreed collection development strategy)Tag resources (in line with agreed metadata application profile) and allocate to a single taxonomy (developed by NHS Evidence)In completing the above, identify minimum set of resources for ‘Key Topics’Responsibility for all Speciality Areas, Cross-Cutting Themes and ‘Key Topics’ in the Hub CentreCurrently there is a limited set of centrally ingested contend (CRD databases, Cochrane Database of Systematic Reviews, Clinical Knowledge Summaries) but in future there will be more centrally ‘ingested’ content, which will reduce the need to create records from scratch.
32Evidence UpdatesProgramme manage the production of Evidence Updates on selected ‘Key Topics’ within the hub’s remitNumber of Evidence Updates likely to double over the next few years (currently 70)At the start of process: identify new evidence, critically appraise some content for inclusion, group search results into themes, collate shortlisted content (including full text articles), package for hand-over to NICE / Clinical LeadA publishing team will be created centrally to support the editorial and peer review process of Evidence Updates and other clinical content produced by the hubsAt the end of the process: compile Evidence Update from Commentary provided, add reference list, publish and make available to target communitySome of the future Evidence Update topics will be in the Public Health domain.The final stages of publication of the Evidence Update process will be the responsibility of the Evidence Hub Centres.A draft outline of the Evidence Update methodology will be included in the specification that is available during the dialogue process.
33Treatment uncertainties and UK DUETs Systematically search for and identify treatment uncertainties for an agreed set of topics, aligning with Evidence Update topicsProvide liaison and advice to Priority Setting Partnership – one or two each year, per Hub CentresFor the Priority Setting Partnership, the Evidence Hub Centre team will be expected to work with the James Lind Alliance to involve patients, carers and clinicians in identifying uncertainties in their area.
34Awareness servicesSet up and maintain RSS feeds for all specialty areas and possibly at ‘Key Topics’ levelHighlight key content via “Editor’s pick” for all speciality areas and possibly ‘Key Topics’Provide links to latest relevant journal articles from selected core journals or contents pages of specialist journalsProvide links to high profile ‘Journalistic News’ around ‘Key Topics’Some Specialist Collections are already undertaking these activities, but we want greater consistency.
35Community engagementContribute core content to monthly community newsletters for all topic areas covered by the Hub Centre (Newsletters coordinated centrally). Maintain and grow list of registered subscribersRepresent NHS Evidence at specialist conferences relevant to the specialist areas in the remit of the Hub Centre and co-ordinate attendance with the NHS Evidence Communications team (2 per year per specialty area)Under supervision of the Communications Team, represent NHS Evidence at road shows, for example training events, and other informal dissemination and awareness activities (up to 5 per year per specialty area)Maintain contact lists of all formal stakeholders groups in each speciality areas within the Hub CentrePrepare all communications contribution in accordance with guidelines (on content, style, etc.) developed by NHS Evidence Communications teamContribute to feature articles about the work of NHS Evidence and its content within specialist mediaSupport the NHS Evidence Enquiry Handling team in answering queries from usersComms is an area where specialty areas can have different needs – there needs to be some flexibility in the future model, although there will be more central co-ordination.Other potential itemsEngagement with Stakeholder Groups:Administer engagement of stakeholder groupsEngage with stakeholder groups for the identification of Evidence where appropriate – promotion and engagement with clinical community should rest with Clinical LeadsThe Clinical Lead will manage and chair these groups.
36Programme managementManage activities of the Hub Centre’s team on time and on budget (across potential organisation boundaries in the event of a consortium)Provide NHS Evidence with one single point of contact for management purposesOversee the implementation of the procedures and frameworks provided by NHS EvidenceManage and quality assure the activities of each Hub CentreEngage and interface with Clinical Leads to deliver activitiesClinical Leads will have a ‘contact point’ Information Specialist3 Hub Centres will be expected to coordinate their activities and work closely, under the supervision of NHS EvidenceKey changes from as-is serviceProcesses and procedures will be standardised through the development of common ‘frameworks’We would expect that there be a Hub Centre manager or director as the main point of contact for management purposes.An Information Scientist could work with multiple Clinical Leads.We would expect there to be regular meetings of Hub Centre managers to co-ordinate and align activities.
37Reporting requirements (to be further detailed) Annual work plan and budgetMinimum of one Review Meeting with NICE per yearQuarterly activity and performance reportsPayment in arrearsAuthority to retain payment if services are not delivered to a satisfactory level
38Example of central procedures and standards which the Hub Centres will be guided by Adding/editing NHS Evidence resources manualEvidence Update procedure manualUK DUETs identification and recording processEditor’s pick guidanceArticle publication guidanceLeaflet, newsletters publication manual and style guideGuidance for managing mailing list, contactsSome of these documents may be more substantial than others.Evidence Update methodology and Special Content Development Strategy are likely to go for public consultation.Some of these processes / procedures will be submitted for Public Consultation
39Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsScope of tenderActivities of the future CentresOther requirementsYour responseQ&A - Service requirementsProcurement processQ&A – Procurement process
40Organisational requirements Providers of the Hub Centre service must demonstrate that they can:Provide staff with career progression opportunitiesEstablish and promote a strong learning and knowledge sharing environment where staff can learn from each other on an on-going and daily basisAs much as possible, co-locate staff so as to promote knowledge sharing and development of a common Hub Centre culture, aligned to NHS Evidence strategyCover for staff absence – with clear processes and sharing of knowledgeWork with other Hub Centres e.g. ability to host occasional meetings for NICE, and team members from other hubs for training or cross-working purposesFor example there may be the need for 2 Information Specialists to collaborate on an Evidence Update and there needs to be some flexibility to enable such joint working.
41Synergy and efficiency requirements Providers of the Hub Centre service must demonstrate that they are delivering a service which represents excellent value for moneyNHS Evidence will seek evidence that the delivery model will:Leverage most experienced staff by delegating activities to junior technical staff and administratorsCreate synergies across topics areas where possiblePut in place streamlined processes which avoid duplication and maximise opportunities for re-purposing of contentIdentify synergistic ways to work with NHS Evidence Central functions, NICE or the other Hub CentresIdeas and suggestions on synergistic ways of working with the central NHS Evidence team, NICE or the other Hub Centres are welcome in your bids.
42Technical requirements Providers of the Hub Centre service must agree to:Use the centrally provided common technical infrastructure for adding content to the centrally hosted NHS Evidence platformProvide staff with broadband internet connections and the latest versions of web-browsing software
43Information services requirements The Supplier shall be solely responsible for the sourcing of all evidence based clinical and non-clinical knowledge and information necessary for delivering the serviceThis includes the cost of obtaining the full text of articles for the purpose of the Evidence Updates
44Transition requirements: between award and contract going live Providers of the Hub Centre service must demonstrate that they can:Project manage the transition to the new contract between award of contract and contract going liveProvide the required training to staffWork with existing suppliers of service to explore staff transfer opportunities where appropriate and address TUPE if applicableNeed a proactive approach.Further detailed requirements will be provided in the final specifications
45Expected skills set within each Hub Centre Information science skills including senior expertise in health information scienceCritical appraisal and systematic review skillsStrong management skillsProgramme management, activity planning and trackingPerformance management and reportingGovernance and quality assuranceCommunication and relationship management, working with the NHS and cliniciansAdministration supportWe are looking for information science and knowledge management skills rather than IT skills.
46Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsScope of tenderActivities of the future CentresOther requirementsYour responseQ&A - Service requirementsProcurement processQ&A – Procurement process
47What your bid will cover (initial views) Your organisation - your credentials in this domain of workVision for working with NICE and NHS Evidence, and other key stakeholdersYour understanding of the challenges and critical success factors of serviceYour approach to delivering the serviceManagement approach and performance management systemGovernance model and quality assurance approachOrganisation structure: staffing profile, skills sets, job descriptionsProcesses for delivering key activities and other core internal processesWho is doing whatApproach for working across topic areas, with other hub centres and with NHS EvidencePhysical set up, location of staffTransition planProduction timeline for the duration of the contractCost (3 year breakdown)All assumptionsConfirmation of scope or variant bidAs more clarity emerges around key topics and Evidence Update topics, bidders will need to demonstrate how they will deliver in these areas.
48How we will assess your bids (initial views) Value for moneyYour understanding of the service objectives and challengesYour experience and expertise in this field of work – searching and appraising clinical and non-clinical evidenceEvidence of your commitment to quality assuranceMethodology for delivering a service which is fit for purposeYour approach to building strong team dynamics and attracting the bestYour ability to demonstrate organisational cohesivenessRigorous management and tailored reporting
49Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
50Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement process
51Clinical Hub Centres Procurement Contract: Clinical Hub Centres Lots: 2 Contract Duration: 36 months with options to extend for 2 x 12 month periods OJEU Procedure: Competitive DialogueThe tender is for 2 LotsClinical Hub Centre 1 & 2Suppliers can tender for one or both lots.If tendering for both Lots, two tender documents will be required, one for each Lot to assist evaluation
52Procurement ProcessThe Competitive Dialogue Procedure is being used for this tenderThis procedure offers NICE the opportunity to enter into open dialogue with suppliers to assist in formulating the final solution to the new model and finalise the specification on which suppliers will tender againstThe procedure requires numerous stages from PQQ to final awardAt the beginning of the competitive dialogue process we will have a draft ITT and this will then be finalised in due course.
53Competitive Dialogue Stages Initial Stages (completed)OJEU PIN (Prior Information Notice) Issue - 6 July 2010Suppliers Open Day - London - 23 July 2010Next StagesFull notice published on TED and NICE web site - 26 July 2010Suppliers respond to full notice and request PQQ DocumentNICE Issue PQQ Document - w/c 26 July 2010Bidders PQQ Response Deadline - 16 August 2010Evaluation of PQQ and Short List August 2010This presentation will also be posted on the NICE website.
54Pre-qualification Questionnaire (PQQ) Suppliers MUST submit a PQQ to take part in the Competitive DialogueIt is NOT necessary for suppliers to have formed partnerships / collaborations (where applicable) at PQQ stagePQQ responses must be submitted by 17:00hrs on the 16th August 2010Suppliers will be shortlisted and invited to enter into the Dialogue stage of the procurementShortlisted suppliers will be notified on 20th August 2010Unsuccessful bidders will also be notified on 20 August 2010.
55Pre-qualification Questionnaire (PQQ) The PQQ document will cover (including but not limited to):Organisational DetailsLegal status (e.g. Public Sector, Partnership, Public Limited company)Date of FormationRegistrationStructureSingle Provider / Partnership / ConsortiaClarity as to whether organisation completing the PQQ is a Single Provider, a Partnership or Consortium, or an organisation intending to be part of a consortium/partnershipFinancialAudited AccountsBalance SheetParent Guarantee (if required)Bank detailsNICE will consider both single supplier and partnership / consortia approachesIt is not a requirement that partnerships / consortia are formed for this tender
56Pre-qualification Questionnaire (PQQ) LegalLitigationOther legal proceedingsQuality AssuranceAccreditationHealth & Safety at WorkPolicyInsuranceEmployers LiabilityPublic LiabilityOtherCapabilityPrincipal areas of businessBusiness ActivityStaffRelevant ExperienceEvaluation CriteriaThe evaluation criteria will be issued with the PQQ documentA critical area of evaluation will be Relevant Experience
57PQQ Evaluation and Shortlist The evaluation criteria will be included in the PQQ documentThe evaluation of the PQQ documents and shortlist selection will be between August 2010Shortlisted suppliers will be notified on 20th August 2010Dialogue Stage OpensThe dialogue stage of the procurement will commence on 23rd August 2010 to shortlisted suppliers
58Competitive DialogueCompetitive Dialogue opens to shortlisted suppliers 23rd August 2010The draft Invitation to Tender (ITT) will be issued to shortlisted suppliers when the dialogue stage opensA series of supplier meetings will take place between 23rd August 2010 to 15th October 2010All meetings and correspondence during the dialogue period will be fully minuted and trackedNon commercially sensitive information / discussions will be shared fairly and openly with all suppliers bidding for that Lot that is relevant to the development of the specificationDialogue closes 15th October 2010
59Tentative Meeting Dates for the Competitive Dialogue Day Date Time LocationThursday 26th August 10:00 – 13:00 London & ManchesterFriday 3rd September 10:00 – 13:00 London & ManchesterThursday 9th September 10:00 – 13:00 London & ManchesterTuesday 14th September 10:00 – 13:00 London & ManchesterThursday 23rd September 10:00 – 13:00 London & ManchesterThursday 30th September 14:30 – 17:00 London & ManchesterMonday 4th October 14:30 – 17:00 London & ManchesterThursday 14th October 14:00 – 16:00 London & ManchesterDialogue closes 15th October 2010Add in 26 August meeting to this list.Meeting dates have changed from the announced dates at the supplier dayWe may not need all of these meetings dates.
60Invitation to Tender (ITT) The final Invitation to Tender will be finalised by NICE between 15th – 19th October 2010The final Invitation to Tender document will be issued to suppliers 20th October 2010The Invitation to Tender response deadline will be 3rd November 2010Invitation to Tender Response TimeThe supply chain will be expected to begin formulating their response to the ITT from the beginning of the dialogue stageAs the specification develops through the dialogue stage, suppliers will be expected to amend the responses they are formulating accordinglyPartnerships / consortiums must be formed (if required) during this stage and submitted in the response to the ITTIf the ITT changes dramatically during the course of the dialogue process then the 3 November deadline may need to be extended.
61Evaluation and Contract Award Tender Return and Evaluation – 3rd November Mid November 2010Contract Award Notice and Losing Bidders Debriefed - Mid December 2010 `Alcatel Period (10 day stand still) - Mid - Late December 2010Contract Signing and commencement of TUPE - Late December Late March 2011Contract Commences - 1 April 2011TUPETUPE may or may not apply to either or both of the new Clinical Hub CentresA period of 3 months from contract award to contract commencement has been given for TUPEThe full evaluation criteria will be part of the ITT.
62Agenda Introduction and objectives of the session Brief introduction to NHS EvidenceThe Specialist Collections service todayDrivers of changeFuture Evidence Hub serviceTender scope and requirementsQ&A - Service requirementsProcurement processQ&A – Procurement processQ&A will be issued seperately