Presentation is loading. Please wait.

Presentation is loading. Please wait.

Evidence Hub Centres OJEU Tender

Similar presentations


Presentation on theme: "Evidence Hub Centres OJEU Tender"— Presentation transcript:

1 Evidence Hub Centres OJEU Tender
Supplier Open Day, July 23rd 2010

2 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

3 Objectives Introduce the tender, scope and high level requirements
To help potential bidders understand whether and how to be involved going forward Must recognise broad range of knowledge about the service in the room Outline and explain the procurement process PQQ timelines are short. You will need to submit the PQQ if you are to take part in the next steps of the process Answer your questions, where we can at this point of the process An opportunity for all bidders to meet If you wish your contact details to be shared with other providers, please let Pete / Irene know

4 Agenda and Timing Meet and greet with Tea / Coffee 10.00 – 10.30
Meet and greet with Tea / Coffee – 10.30 Clinical Hub Centre Tender Presentation including Q & A session – 12.00 Procurement Process Presentation including Q&A – 12.30 Individual and Group Discussions with Tea / Coffee

5 Clarity on the scope of the tender
The development of the new technology platform is not included in the scope of this tender Activities of the Hub Centres will focus on the practical identification and appraisal of high quality and relevant evidence content The technology solution to create records, add metadata and publish resources to users will be provided by NHS Evidence to the Hub Centres

6 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

7 Vision To be the service that health and social care staff rely on for up-to-date, relevant, high quality, evidence-based local and national information to inform decision making and deliver high quality care. Accessing information to support decisions about the best care for patients is important to NHS staff. But keeping up with the latest and best information can be a challenge. The internet has opened up access and is now a universal tool for health professionals searching for information. NHS Evidence aims to make sure that NHS staff find what they are looking for and can trust the information they find.

8 NHS Evidence Key features: NHS Evidence Search
Accredited sources of guidance Personalisation - My Evidence Browse QIPP and Specialist Collections NHS Evidence Healthcare Databases Advanced Search via NHS Athens Resources The service is proving popular – it attracts 1,030,502 visits and 1,422,743 million searches a month. There is 54% awareness of service. Unlike on commercial search engines there are no blogs or media articles to have to sift through, just information from credible sources. An accreditation scheme ensures that organisations who have achieved the highest possible standards in producing guidance can be identified easily by users by a seal of approval. As well as accessing relevant trusted search results, users can also browse for more information by topic area, save searches and share results with a colleague. The personalisation features of the service are being developed. We will seek to more fully integrate the specialist content on the main site with the development of the Evidence Hub Centres.

9 NHS Evidence Search Search more than 150 key web sources simultaneously including: Cochrane Library Map of Medicine British National Formulary Clinical Knowledge Summaries National Institute for Health and Clinical Excellence.

10 Use NHS Evidence Search for:
Commissioning Clinical Public health Social care Drugs and technologies QIPP – Quality, Innovation, Productivity, Prevention

11 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

12 The Specialist Collections service today
30 collections of specialist evidence content, the ‘Specialist Collections’ Links to recent, quality-assured clinical and non-clinical information on the key health priority areas Information Specialists filter a huge quantity of published research for relevance, quality and the extent to which the new information has a bearing on clinical practice Users can easily identify the latest guidelines and systematic reviews and can research an area of interest Specialist Collections do not produce any content per se, except for the Evidence Updates (see later)

13 Aspects of health services
Clinical conditions Cancer Cardiovascular Diabetes ENT and audiology Eyes and vision Gastroenterology and liver diseases Genetic conditions Infections Kidney diseases and male urogenital disorders Mental health Musculoskeletal Neurological conditions Oral health Respiratory Skin disorders Stroke Trauma and orthopaedics Vascular Patient groups Child health Ethnicity and health Later life Learning disabilities Women's health Aspects of health services Commissioning Complementary and alternative medicine Emergency and urgent care Health management Innovation and improvement Public health Screening Supportive and palliative care Surgery, anaesthesia, perioperative and critical care This slides illustrates the current categorisation and topics covered.

14 Within each collection, an opportunity to browse selected content
by topic area

15 Key feature of the Collections are evidence awareness services
New and important information is highlighted on the existing home pages in a variety of ways, including through the use of Editor’s Picks. We want to introduce more visual consistency.

16 In 2010, Specialist Collections will produce over 70 Annual Evidence Updates
Key Product: Evidence Updates Most specialist collections produce Annual Evidence Updates which provide a straightforward and succinct overview of new research and evidence that has been published for a particular topic over the preceding 12 months. Updates consider the relevance of new evidence to their topic, their quality and their likely implications for practice. Over 70 topics are covered by Annual Evidence Updates over the course of the year. Issue: Again, quite a lot of variation in the format of the EU and the process, which we want to address with greater standardisation.

17 Contribution to the UK DUETs
DUETs slide? Product: UK DUETs The UK Database of Uncertainties about the Effects of Treatments (UK DUETs) has been established in the UK to publish uncertainties about the effects of treatments which cannot currently be answered by referring to reliable up-to-date systematic reviews of existing research evidence. UK DUETs draws on three main sources to identify uncertainties about the effects of treatments patients', carers' and clinicians' questions about the effects of treatments research recommendations in reports of systematic reviews and clinical guidelines ongoing research, both systematic reviews in preparation and new 'primary' studies Many of the specialist collections contribute to UKDUETs – they identify and publish uncertainties as part of their ongoing work, mainly as part of the process of completing the Evidence Updates.

18 Organisational and contractual structure underpinning the current service
Fully contracted out service 21 contracts to 19 organisations At minimum, a Specialist Collection team typically includes An Information Specialist A Clinical Lead who provides clinical steer on content and promotes the Collection to the speciality area community 85 headcount, of which 28 Clinical Leads About 40 FTEs in total Plus a small internal team in Manchester focusing on account management and day-to-day support There may be some variation to this model, e.g. for the Health Management Collections, no Clinical Lead as such. Clinical Leads currently spend about 10% of their time on Specialist Collection activities. There are a number of part time workers on the Specialist Collections. There are 5 members of the internal team.

19 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

20 New Evidence Hub Model: Drivers of change
Expiring contracts, necessitating new tenders Opportunities for improved user experience Need for greater access to a broader range of topics Need for better integration of content Need for improved quality assurance Need for standardisation of outputs and visual consistency Transition to a new technology platform which will fundamentally transform the way the specialist content is managed and made available to users Financial pressures: There are opportunities to make efficiency savings on the current model. Scaling up the current model would not be affordable The existing contracts expire on 31 March 2011. We are looking for better integration of content on the main NHS Evidence site, greater consistency in terms of quality assurance and to move away from the existing presentation.

21 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

22 Future Evidence Hub service – key features
The new service will provide greater consistency and quality assurance More clinical topics will be covered Content will be much more integrated across NHS Evidence services and across specialist topics Key products will continue to include: Identification of specialist evidence Evidence Updates Identification of DUETs uncertainties The new Evidence Hub model will increasingly focus on documenting and facilitating access to evidence on ‘Key Topics’ The list of ‘Key Topics’ is likely to mirror the future list of DH Quality Standards and will be the focus of a lot of activity. What does this mean in practice? Specific ‘landing’ page to sign-post the evidence around ‘key topics’ An increasing number of Evidence Updates and uncertainties matching the list of ‘Key Topics’ Communication and awareness services increasingly tailored to ‘Key Topics’ The introduction of a single taxonomy will facilitate greater integration.

23 Future Evidence Hub service - a new user interface is being developed internally
Shots from current development This is work in progress – very early stage. The development of this system is NOT part of the scope of the Hub Centre tender. It is our expectation that tenderers will have access to the new system, and appropriately transitioned  content by 1 April 2011. There will be much greater flexibility in how data is displayed: pages will be generated automatically around key topics. We’re moving from a hierarchical approach to a faceted approach.

24 Organisational and contractual structure underpinning the future Clinical Hub Service
From... ... To Manchester ? ? The Clinical Lead will be employed directly by NICE and it is hoped that this will encourage closer working with the NICE clinical working and enable more cross working with other Clinical Leads. Clinical Lead time should not be costed up in your bids. 21 contracts, 19 organisations Contracted out service with small internal central team in Manchester Only 3 physical office locations 3 ‘hub centres’ - the ‘content collection’ engines of the Evidence Hub model (1 in-house, 2 external contracts) Larger central team also based in Manchester Clinical Leads working directly with Central Team

25 Significant support from a central NHS Evidence team in future
Integrated communication Topic and development strategy Quality assurance and audits Procedure manuals Structured training and team development Publishing support for Evidence Updates Taxonomy and controlled vocabularies Technical development User engagement Manchester Contract 1 Contract 2 Strategic Leadership & Alignment with NHS Evidence Functional support teams A number of activities for the Evidence Hub will be provided centrally. There will be greater co-ordination of comms activities and support in this area for the Hub teams. Topic and development strategy will be developed with stakeholder communities. We will develop central processes and frameworks with sufficient flexibility to allow for exceptions. We will encourage a culture of critical appraisal and systematic review within the Evidence Hub Centres. The central publishing support for Evidence Updates will take responsibility for the identification of peer reviewers and contributors.

26 Clinical Leads will work directly for NICE
In the future, all Clinical Leads will be employed directly by NICE Clinical Hub Centres will have access to this resource and will work with the Clinical Leads Clinical Hub Centres will not need to provide specialist clinical expertise as part of their service As part of NICE, Clinical Leads will provide strategic oversight of Information Specialist activities. Clinical Leads will need to attend meetings with NICE, the NHS Evidence comms and publishing teams and the Evidence Hub Centre staff.

27 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Scope of tender Activities of the future Centres Other requirements Your response Q&A - Service requirements Procurement process Q&A – Procurement process

28 Scope of tender in context of the Evidence Hub Model
Clinical* Evidence Hub Management & Governance Manchester Functional Teams Clinical Leads Manchester Hub Centre Hub Centre 1 Contracted-out Hub Centre 2 Contracted-out The purpose of this tender is the provision of the service of the two contracted-out Hub Centres from April 1st 2011 Each contracted out hub will cover about 10 speciality areas Service for 3 years, extendable by 1 or 2 years Note this is the model for CLINICAL and HEALTH MANAGEMENT content – Public Health, Social Care information and Medicines information will be delivered with a different model. * & Health Management

29 Topic allocation to the three hub centres
Manchester – in house Contract 1 Contract 2 Clinical Areas Musculoskeletal and orthopaedics Neurology Cancer Emergency & trauma Digestive system and hepatology Renal Skin Eyes and vision Urogenital Endocrine, nutritional and metabolic (excl. diabetes) Ear, nose and throat Gynaecology, pregnancy and birth Blood and immune system Oral & dental Neonatal Respiratory Cardiovascular Mental health & behavioural conditions Infectious diseases Diabetes Learning disability Cross Cutting Themes Child health Surgical and critical care Genetics Supportive and palliative care Complementary and alternative medicine Later life Ethnicity and health Health management & commissioning Diagnostics Coverage not necessarily aligned to the coverage of the existing Specialist Collections – boundaries may change slightly (detail to be provided with the tender specifications). We are open to suggestions as to how specialties are allocated to each contract and this will be considered as part of the dialogue process. Some topic areas identified as ‘cross-cutting’ themes – not sure how these will be displayed in the new front end but more emphasis is placed on working across speciality areas, across Hub Centres and within a Hub Centre. We will want bidders to demonstrate how they will approach this and include suggestions in their bid. Competitive Dialogue process will provide some flexibility in the scope of Topics Areas being covered by each hub

30 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Scope of tender Activities of the future Centres Other requirements Your response Q&A - Service requirements Procurement process Q&A – Procurement process

31 Identifying evidence Hand-pick content from routinely ingested sources (following agreed incl./excl. criteria) Search and hand-pick content from specialist sources (following agreed collection development strategy) Tag resources (in line with agreed metadata application profile) and allocate to a single taxonomy (developed by NHS Evidence) In completing the above, identify minimum set of resources for ‘Key Topics’ Responsibility for all Speciality Areas, Cross-Cutting Themes and ‘Key Topics’ in the Hub Centre Currently there is a limited set of centrally ingested contend (CRD databases, Cochrane Database of Systematic Reviews, Clinical Knowledge Summaries) but in future there will be more centrally ‘ingested’ content, which will reduce the need to create records from scratch.

32 Evidence Updates Programme manage the production of Evidence Updates on selected ‘Key Topics’ within the hub’s remit Number of Evidence Updates likely to double over the next few years (currently 70) At the start of process: identify new evidence, critically appraise some content for inclusion, group search results into themes, collate shortlisted content (including full text articles), package for hand-over to NICE / Clinical Lead A publishing team will be created centrally to support the editorial and peer review process of Evidence Updates and other clinical content produced by the hubs At the end of the process: compile Evidence Update from Commentary provided, add reference list, publish and make available to target community Some of the future Evidence Update topics will be in the Public Health domain. The final stages of publication of the Evidence Update process will be the responsibility of the Evidence Hub Centres. A draft outline of the Evidence Update methodology will be included in the specification that is available during the dialogue process.

33 Treatment uncertainties and UK DUETs
Systematically search for and identify treatment uncertainties for an agreed set of topics, aligning with Evidence Update topics Provide liaison and advice to Priority Setting Partnership – one or two each year, per Hub Centres For the Priority Setting Partnership, the Evidence Hub Centre team will be expected to work with the James Lind Alliance to involve patients, carers and clinicians in identifying uncertainties in their area.

34 Awareness services Set up and maintain RSS feeds for all specialty areas and possibly at ‘Key Topics’ level Highlight key content via “Editor’s pick” for all speciality areas and possibly ‘Key Topics’ Provide links to latest relevant journal articles from selected core journals or contents pages of specialist journals Provide links to high profile ‘Journalistic News’ around ‘Key Topics’ Some Specialist Collections are already undertaking these activities, but we want greater consistency.

35 Community engagement Contribute core content to monthly community newsletters for all topic areas covered by the Hub Centre (Newsletters coordinated centrally). Maintain and grow list of registered subscribers Represent NHS Evidence at specialist conferences relevant to the specialist areas in the remit of the Hub Centre and co-ordinate attendance with the NHS Evidence Communications team (2 per year per specialty area) Under supervision of the Communications Team, represent NHS Evidence at road shows, for example training events, and other informal dissemination and awareness activities (up to 5 per year per specialty area) Maintain contact lists of all formal stakeholders groups in each speciality areas within the Hub Centre Prepare all communications contribution in accordance with guidelines (on content, style, etc.) developed by NHS Evidence Communications team Contribute to feature articles about the work of NHS Evidence and its content within specialist media Support the NHS Evidence Enquiry Handling team in answering queries from users Comms is an area where specialty areas can have different needs – there needs to be some flexibility in the future model, although there will be more central co-ordination. Other potential items Engagement with Stakeholder Groups: Administer engagement of stakeholder groups Engage with stakeholder groups for the identification of Evidence where appropriate – promotion and engagement with clinical community should rest with Clinical Leads The Clinical Lead will manage and chair these groups.

36 Programme management Manage activities of the Hub Centre’s team on time and on budget (across potential organisation boundaries in the event of a consortium) Provide NHS Evidence with one single point of contact for management purposes Oversee the implementation of the procedures and frameworks provided by NHS Evidence Manage and quality assure the activities of each Hub Centre Engage and interface with Clinical Leads to deliver activities Clinical Leads will have a ‘contact point’ Information Specialist 3 Hub Centres will be expected to coordinate their activities and work closely, under the supervision of NHS Evidence Key changes from as-is service Processes and procedures will be standardised through the development of common ‘frameworks’ We would expect that there be a Hub Centre manager or director as the main point of contact for management purposes. An Information Scientist could work with multiple Clinical Leads. We would expect there to be regular meetings of Hub Centre managers to co-ordinate and align activities.

37 Reporting requirements (to be further detailed)
Annual work plan and budget Minimum of one Review Meeting with NICE per year Quarterly activity and performance reports Payment in arrears Authority to retain payment if services are not delivered to a satisfactory level

38 Example of central procedures and standards which the Hub Centres will be guided by
Adding/editing NHS Evidence resources manual Evidence Update procedure manual UK DUETs identification and recording process Editor’s pick guidance Article publication guidance Leaflet, newsletters publication manual and style guide Guidance for managing mailing list, contacts Some of these documents may be more substantial than others. Evidence Update methodology and Special Content Development Strategy are likely to go for public consultation. Some of these processes / procedures will be submitted for Public Consultation

39 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Scope of tender Activities of the future Centres Other requirements Your response Q&A - Service requirements Procurement process Q&A – Procurement process

40 Organisational requirements
Providers of the Hub Centre service must demonstrate that they can: Provide staff with career progression opportunities Establish and promote a strong learning and knowledge sharing environment where staff can learn from each other on an on-going and daily basis As much as possible, co-locate staff so as to promote knowledge sharing and development of a common Hub Centre culture, aligned to NHS Evidence strategy Cover for staff absence – with clear processes and sharing of knowledge Work with other Hub Centres e.g. ability to host occasional meetings for NICE, and team members from other hubs for training or cross-working purposes For example there may be the need for 2 Information Specialists to collaborate on an Evidence Update and there needs to be some flexibility to enable such joint working.

41 Synergy and efficiency requirements
Providers of the Hub Centre service must demonstrate that they are delivering a service which represents excellent value for money NHS Evidence will seek evidence that the delivery model will: Leverage most experienced staff by delegating activities to junior technical staff and administrators Create synergies across topics areas where possible Put in place streamlined processes which avoid duplication and maximise opportunities for re-purposing of content Identify synergistic ways to work with NHS Evidence Central functions, NICE or the other Hub Centres Ideas and suggestions on synergistic ways of working with the central NHS Evidence team, NICE or the other Hub Centres are welcome in your bids.

42 Technical requirements
Providers of the Hub Centre service must agree to: Use the centrally provided common technical infrastructure for adding content to the centrally hosted NHS Evidence platform Provide staff with broadband internet connections and the latest versions of web-browsing software

43 Information services requirements
The Supplier shall be solely responsible for the sourcing of all evidence based clinical and non-clinical knowledge and information necessary for delivering the service This includes the cost of obtaining the full text of articles for the purpose of the Evidence Updates

44 Transition requirements: between award and contract going live
Providers of the Hub Centre service must demonstrate that they can: Project manage the transition to the new contract between award of contract and contract going live Provide the required training to staff Work with existing suppliers of service to explore staff transfer opportunities where appropriate and address TUPE if applicable Need a proactive approach. Further detailed requirements will be provided in the final specifications

45 Expected skills set within each Hub Centre
Information science skills including senior expertise in health information science Critical appraisal and systematic review skills Strong management skills Programme management, activity planning and tracking Performance management and reporting Governance and quality assurance Communication and relationship management, working with the NHS and clinicians Administration support We are looking for information science and knowledge management skills rather than IT skills.

46 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Scope of tender Activities of the future Centres Other requirements Your response Q&A - Service requirements Procurement process Q&A – Procurement process

47 What your bid will cover (initial views)
Your organisation - your credentials in this domain of work Vision for working with NICE and NHS Evidence, and other key stakeholders Your understanding of the challenges and critical success factors of service Your approach to delivering the service Management approach and performance management system Governance model and quality assurance approach Organisation structure: staffing profile, skills sets, job descriptions Processes for delivering key activities and other core internal processes Who is doing what Approach for working across topic areas, with other hub centres and with NHS Evidence Physical set up, location of staff Transition plan Production timeline for the duration of the contract Cost (3 year breakdown) All assumptions Confirmation of scope or variant bid As more clarity emerges around key topics and Evidence Update topics, bidders will need to demonstrate how they will deliver in these areas.

48 How we will assess your bids (initial views)
Value for money Your understanding of the service objectives and challenges Your experience and expertise in this field of work – searching and appraising clinical and non-clinical evidence Evidence of your commitment to quality assurance Methodology for delivering a service which is fit for purpose Your approach to building strong team dynamics and attracting the best Your ability to demonstrate organisational cohesiveness Rigorous management and tailored reporting

49 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

50 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process

51 Clinical Hub Centres Procurement
Contract: Clinical Hub Centres Lots: 2 Contract Duration: 36 months with options to extend for 2 x 12 month periods OJEU Procedure: Competitive Dialogue The tender is for 2 Lots Clinical Hub Centre 1 & 2 Suppliers can tender for one or both lots. If tendering for both Lots, two tender documents will be required, one for each Lot to assist evaluation

52 Procurement Process The Competitive Dialogue Procedure is being used for this tender This procedure offers NICE the opportunity to enter into open dialogue with suppliers to assist in formulating the final solution to the new model and finalise the specification on which suppliers will tender against The procedure requires numerous stages from PQQ to final award At the beginning of the competitive dialogue process we will have a draft ITT and this will then be finalised in due course.

53 Competitive Dialogue Stages
Initial Stages (completed) OJEU PIN (Prior Information Notice) Issue - 6 July 2010 Suppliers Open Day - London - 23 July 2010 Next Stages Full notice published on TED and NICE web site - 26 July 2010 Suppliers respond to full notice and request PQQ Document NICE Issue PQQ Document - w/c 26 July 2010 Bidders PQQ Response Deadline - 16 August 2010 Evaluation of PQQ and Short List August 2010 This presentation will also be posted on the NICE website.

54 Pre-qualification Questionnaire (PQQ)
Suppliers MUST submit a PQQ to take part in the Competitive Dialogue It is NOT necessary for suppliers to have formed partnerships / collaborations (where applicable) at PQQ stage PQQ responses must be submitted by 17:00hrs on the 16th August 2010 Suppliers will be shortlisted and invited to enter into the Dialogue stage of the procurement Shortlisted suppliers will be notified on 20th August 2010 Unsuccessful bidders will also be notified on 20 August 2010.

55 Pre-qualification Questionnaire (PQQ)
The PQQ document will cover (including but not limited to): Organisational Details Legal status (e.g. Public Sector, Partnership, Public Limited company) Date of Formation Registration Structure Single Provider / Partnership / Consortia Clarity as to whether organisation completing the PQQ is a Single Provider, a Partnership or Consortium, or an organisation intending to be part of a consortium/partnership Financial Audited Accounts Balance Sheet Parent Guarantee (if required) Bank details NICE will consider both single supplier and partnership / consortia approaches It is not a requirement that partnerships / consortia are formed for this tender

56 Pre-qualification Questionnaire (PQQ)
Legal Litigation Other legal proceedings Quality Assurance Accreditation Health & Safety at Work Policy Insurance Employers Liability Public Liability Other Capability Principal areas of business Business Activity Staff Relevant Experience Evaluation Criteria The evaluation criteria will be issued with the PQQ document A critical area of evaluation will be Relevant Experience

57 PQQ Evaluation and Shortlist
The evaluation criteria will be included in the PQQ document The evaluation of the PQQ documents and shortlist selection will be between August 2010 Shortlisted suppliers will be notified on 20th August 2010 Dialogue Stage Opens The dialogue stage of the procurement will commence on 23rd August 2010 to shortlisted suppliers

58 Competitive Dialogue Competitive Dialogue opens to shortlisted suppliers 23rd August 2010 The draft Invitation to Tender (ITT) will be issued to shortlisted suppliers when the dialogue stage opens A series of supplier meetings will take place between 23rd August 2010 to 15th October 2010 All meetings and correspondence during the dialogue period will be fully minuted and tracked Non commercially sensitive information / discussions will be shared fairly and openly with all suppliers bidding for that Lot that is relevant to the development of the specification Dialogue closes 15th October 2010

59 Tentative Meeting Dates for the Competitive Dialogue
Day Date Time Location Thursday 26th August 10:00 – 13:00 London & Manchester Friday 3rd September 10:00 – 13:00 London & Manchester Thursday 9th September 10:00 – 13:00 London & Manchester Tuesday 14th September 10:00 – 13:00 London & Manchester Thursday 23rd September 10:00 – 13:00 London & Manchester Thursday 30th September 14:30 – 17:00 London & Manchester Monday 4th October 14:30 – 17:00 London & Manchester Thursday 14th October 14:00 – 16:00 London & Manchester Dialogue closes 15th October 2010 Add in 26 August meeting to this list. Meeting dates have changed from the announced dates at the supplier day We may not need all of these meetings dates.

60 Invitation to Tender (ITT)
The final Invitation to Tender will be finalised by NICE between 15th – 19th October 2010 The final Invitation to Tender document will be issued to suppliers 20th October 2010 The Invitation to Tender response deadline will be 3rd November 2010 Invitation to Tender Response Time The supply chain will be expected to begin formulating their response to the ITT from the beginning of the dialogue stage As the specification develops through the dialogue stage, suppliers will be expected to amend the responses they are formulating accordingly Partnerships / consortiums must be formed (if required) during this stage and submitted in the response to the ITT If the ITT changes dramatically during the course of the dialogue process then the 3 November deadline may need to be extended.

61 Evaluation and Contract Award
Tender Return and Evaluation – 3rd November Mid November 2010 Contract Award Notice and Losing Bidders Debriefed - Mid December 2010 ` Alcatel Period (10 day stand still) - Mid - Late December 2010 Contract Signing and commencement of TUPE - Late December Late March 2011 Contract Commences - 1 April 2011 TUPE TUPE may or may not apply to either or both of the new Clinical Hub Centres A period of 3 months from contract award to contract commencement has been given for TUPE The full evaluation criteria will be part of the ITT.

62 Agenda Introduction and objectives of the session
Brief introduction to NHS Evidence The Specialist Collections service today Drivers of change Future Evidence Hub service Tender scope and requirements Q&A - Service requirements Procurement process Q&A – Procurement process Q&A will be issued seperately


Download ppt "Evidence Hub Centres OJEU Tender"

Similar presentations


Ads by Google