1. Bernard J. Bieg and Judith A. Toland
Payroll Accounting 2012
Bernard J. Bieg and Judith A. Toland
CHAPTER 5
Chapter 7 Payroll Project
Developed by Lisa Swallow, CPA CMA MS

2. How to do the Payroll Project
Start by Downloading the template from the “Spreadsheet” icon on the Unit 8 page in the Classroom. You should be using the template called: 2012_Units_8_&_9_Final_Project_Template_2012.xlsx
This template is color coded by Payroll, the Payroll register and the journal match by color
You will complete the work on pages 7-1 through 7-21 (January 15th transaction)

3. Steps to Complete Work VERY IMPORTANT!!!!!!
Read everything carefully-begin on page 7-2.
Pages 7-2 through 7-7 give the company information and the employee details
Read and trace the transactions for the October 9th Payroll that has been done for you (pages 4-7 through 7-10)

4. Steps to Complete Work
Throughout Chapter 7, you will see “Pay Points” in the margins of the text. These notes often contain critical information that is not given anywhere else.
You will often find text at the bottom of the Time Clerk’s Reports that alters the way lost time is handled.
If you have questions-ask sooner rather than later, and attach your template so that I can see where you are.
Take your time and start early, this will take approx. 20 hours to complete

5. Payrolls to Complete You have payrolls for the following dates:
October 9 (this one has been done for you)
October 23
November 6
November 13
November 20
December 4
December 14
December 18
Note: The Payroll is identified by date paid

6. The order to complete each transaction
Complete the Payroll first
Transfer the individual employee payroll data to the employee earnings record
Complete the General Journal
Be sure that when it says a deposit was made that you record it in the journal
Post to the General Ledger

7. The order to complete each transaction
Complete all activity in each transaction before doing anything on the next transaction.
Do not do all of the Payrolls before doing the EERs, Journal Entries or General Ledger.

8. Some Rules for Journal Entries
There are no circumstances in all of accounting where the sum of a Journal entry’s debits is not exactly equal to the sum of its credits! The Journal must be in strict date sequence. Please leave a blank line after each Journal entry. Do not put any totals or notes in the debit or credit columns Please put all debits first, followed by all credits.

9. Some Rules for The General Ledger
The data in the General Ledger is exactly the same as the data in the Journal. The General Ledger is ordered by account and then by date. Each account has its own running balance presentation. The formulas for the running balance are already in the G/L for each account. If you get a “Value Error”, send it to me; I will fix it.

10. Unit 8 – Part 1 October 9th has been done for you.
Part 1 (40 points) October 15th – November 4th on pages 7-11 and 7-12; in the template this is color coded yellow. Use Journal page 42. You must use the template provided - work will not be graded if the template is not used!
Drop each Part in the Drop Box as soon as you complete it. I will grade that part as soon as I can.

11. Unit 8 – Parts 2 & 3
Part 2 (40 points) Transactions for November 6th - 18th on pages 7-12, 7-13 and 7-14 in the template this is color coded blue. Use Journal page 43.
Part 3 (25 points) Transactions for Transactions for November 20th and 30th on pages 7-14, 7-15 and 7-16 in the template this is color coded dark pink. Use Journal page 44.

12. Unit 9 – Parts 4 & 5
Part 4 (35 points) Transactions for December 3rd- 4th on pages 7-16 and In the template this is color coded orange. Use Journal page 45.
Part 5 (40 points) Transactions for December 9th – 15th on page In the template this is color coded tan. Use Journal page 46.

13. Unit 9 – Part 6
Part 6 (30 points) Transactions for December 18th – January 15th on pages 7-17 through In the template this is color coded Blue. Use Journal page 47.
Post January transactions to the Journal, but not to the General Ledger.

14. About the Check Figures
Below, you are given the Check Figures for the Payroll Register and Journal. Your Check Figures for the General Ledger Accounts will be the Account’s ending balance for the month. The Check Figures for the Employee Earnings Records cannot be entered until the last Payroll has been done. If you can’t get a Check Figure to work for a General Ledger Account or an Employee Earnings Record, send it to me and I will help you.

15. Check Figures for the Payrolls
October 9 (this one has been done for you)
Total Earnings: $14,162.77
Net Pay: $ 11,058.80
October 23
Total Earnings: $14,484.69
Net Pay: $ 11,131.63
November 6
Total Earnings: $ 14,130.48
Net Pay: $ 10,897.23

16. Check Figures for the Payrolls
November 13
Total Earnings: $ 2,079.32
Net Pay: $ 1,412.13
November 20
Total Earnings: $ 12,640.23
Net Pay: $ 8,240.91
December 4
Total Earnings: $ 14,431.09
Net Pay: $ 9,722.77

17. Check Figures for the Payrolls
December 14
Total Earnings: $ 1,425.16
Net Pay: $ 1,306.30
December 18
Total Earnings: $ 74,922.49
Net Pay: $ 39,367.66

18. Check Figures for the Journal
October 31 – 53,747.68
November 30 – 113,934,63
December 31 – 270,427,16
January 31 – 310,062.46

19. GOOD LUCK, EVERYONE!