1. Creating an Effective PowerPoint Presentation
For Freshman Year Students

2. Action Plan
This will be used to help students create PowerPoint Presentations for various students
Will be shown at beginning of the year- with a hand out of the key ideas
It is more detailed so students can easily refer back to it
After presenting will be placed on all Ninth Grade teachers websites, so that students can have access to the information at any point in the year.
This will be referred to whenever the students are creating a PowerPoint presentation in any class.

3. Table of Contents
I. Basic Presentation Skills II. What makes a good PowerPoint Slide? III. Basic Slide Design A. Choosing a Theme B. Creating a Title and Starting a New Slide C. Slide Layout D. Typing on the Slide IV. Adding Graphics to PowerPoint A. Manipulating Placement and Sizing B. Adding clip art to a slide C. Adding Pictures to a Slide- (One Saved on the Computer) D. Adding Picture to a Slide (From the Internet) E. Adding a Video to a Slide

4. Table of Contents continued
V. Adding Data to Your Slide A. Adding Tables & Diagrams B. Insert Charts & Graphs VI. Beyond the Basics A. Adding Slide Transitions and Text Animation B. Action Buttons C. Add Sound to Your PowerPoint D. Adding Hyperlinks (Internet) Click on the to return to the Table of Contents

5. I. Basic Presentation Skills
Be Prepared! It is very easy to tell if you are not ready
Know Your Audience! Who is this for?
Practice! Do not rely on your notes to get you through
Talk to Your Audience! Do not stare at your notes, slides or the floor. Do Not Mumble. Look at your audience.
Dress the Part! Look professional. Your dress can influence how you are received by the Audience.
Be Confident! Know you can do it. (

6. II. What makes a good PowerPoint Slide?
Real PowerPoint slide used by our military. Can you tell what is going on?
Each slide deals with one idea.
Information is concise- you, as the presenter, fill in the details.
It is not cluttered
It is easily read by audience
It is visually appealing
Finally, Do NOT read slides to audience. (

7. III. Basic Slide Design
After you have researched your topic and created an outline it is now time to create a PowerPoint presentation.
So double click on PowerPoint and get started
The directions throughout this presentation deal primarily with the PC version of PowerPoint
For Macintosh, the biggest change is when you need to “right-click” on something- on the Mac hold down “Control” and then click- this is the same as a PC right-clinking.

8. A. Choosing a Theme
The first choice you have when creating a new PowerPoint presentation is what Theme you want.
Your choice of theme will influence Font, Backgrounds & Layout
If you decide you do not like your theme, it can always be changed.
1. Click on “Themes” tab
2. Choose new Theme
3. Check through entire presentation because a new theme can alter slides

9. B. Creating a Title and Starting a New Slide
The first screen that will appear after choosing your theme is the Title Page
Create Your Title Here- make it catchy & memorable
Click on the box to start writing
After creating your title it is time to go to the next slide
All you need to do is click on the “New Slide” Button in the “Home Tab”
If you ever cannot see the new slide button, make sure you are on the “Home” tab!

10. C. Slide Layout
The layout of the slide is important because it determines where & what information will appear
You need to select a layout that best suits your needs for that slide
To change a layout:
1. Click on “Layout” under the “Home” Tab
2. Choose the layout you want to use- experiment
3. You can always change layouts, but you may need to make changes to text or pictures

11. D. Typing on the Slide
The “Home” Tab has most of the Word Processing resources
Most slides if you click on a box you can start typing
If you want to type somewhere else:
1. On the Home Tab Select “Text”
2. Then click and hold on the slide where you want the text at and create a “Text Box.”
3. Click in the box to start typing.

12. IV. Adding Graphics to PowerPoint
Adding graphics to PowerPoint creates a visual appeal
You can manipulate graphics to fit your location and size on the slide
The Main Types of Graphics:
1. Clip Art- symbols
2. Pictures- your own or from the
Internet
3. Videos

13. A. Manipulating Placement and Sizing
To move a picture, or text box,
Move curser to corner till it looks like 4 arrows point in different directions
Hold button down and drag, let go to drop
To resize a picture
Move curser to an corner till it looks like this:
Hold button down and move the mouse up or down to change image to size you like, then let go of button

14. B. Adding clip art to a slide:
Click on the “Clip Art Browser” button and choose the art you want
Go to the top of the screen and click “Insert” and scroll down to “Clip Art” and choose “Clip Art Browser” and choose your clip art Or

15. C. Adding Pictures to a Slide- (One Saved on the Computer)
Click on one of the “Photo/Picture” Buttons
Find the picture you have saved
Click on the picture and then size and place on slide

16. D. Adding Picture to a Slide (From the Internet)
Find the picture you want- Google Images is great for this
Right Click on the image (“Control” + Click on a Mac)
Choose “Copy Image”
Then Right Click on Slide (or “Control” + Click on Mac) and select “Paste”
Resize and move
Do not forget to cite picture! Use a “Text Box” (

17. E. Adding a Video to a Slide
Adding a video to PowerPoint
is a lot like adding a picture
Download a Video you want
Click on the “Movie Browser”
button which can be found in multiple locations
3. Click on the file you want to
use
4. Place and size to fit your
presentation
5. Make sure you cite the source

18. V. Adding Data to Your Slide
You can insert data you collected easily into PowerPoint
This will create a nice visual representation of the data
It is very easy to do

19. A. Adding Tables & Diagrams
Easiest Data to enter
To create a Table or Diagram:
Click on “Insert Table button” or go to “Tables” Tab
Decide how many columns and rows you need
a. Do not forget spaces for labels
b. For added color use the Table Styles under the “Tables” Tab
3. Insert Data

20. B. Insert Charts & Graphs
This is a great way to compare data in a visual way
To create a chart or graph:
Click on “Charts” Button or “Charts” Tab
Choose the Chart or Graph you want to use
Rename the labels to fit your data
Put in Data

21. VI. Beyond the Basics
Use the following to help add more interest to your presentation
Good for tweaking your presentation
Do NOT spend all of your time on these- they are to help enhance a presentation, not be the presentation (

22. A. Adding Slide Transitions and Text Animation
Slide Transitions is a visual change between each slide
1. Click on “Transitions” Tab
2. Click on the Transition you like
Text Animation- allows you to change how the text enters/exits or is emphasized- I have been using on each point in this presentation
1. Highlight the text
2. Click on “Animations” Tab
3. Choose the Effect you want to Apply

23. B. Action Buttons
Action buttons allow a user to interact with your presentation- it can send them to other parts of the PowerPoint, like my Table of Contents, it can send you to a webpage, play sounds, etc.
To Add:
1. Click on “Shape” in Home Tab
2. Click on “Action Buttons” & Choose Button
3. Choose the Action Button you want
4. Place on Slide

24. C. Add Sound to Your PowerPoint
This is great if you want a sound effect or a speech added
You can find many different sound effects on the Internet
To Add Sound
Click on the “Sound” “Action Button” or go into “Media” and select Audio.
Find Sound Item you want and add it
Place Button on Slide

25. D. Adding Hyperlinks (Internet)
You can also add links to send the audience to a website
To Add Hyperlinks
1. Highlight what you want linked- Word(s), pictures, etc.
2. Right Click, Mac “Control + Click”
3. Choose Hyperlink- at bottom
4. Put in the Website you want the audience to be sent to.