Presentation on theme: "The role of enumerators in Statistical Data collection"— Presentation transcript:
1 The role of enumerators in Statistical Data collection SADC Course in Statistics28/03/2017The role of enumerators in Statistical Data collection
2 IntroductionEnumerators are the most important category of staff in the statistical data collection process. Why?They are in direct contact with respondents and thus have a great bearing on the quality of data collected and ultimately on the quality of statistical products coming out of the National Statistical Office.Their input can never be over emphasised in the evidence-based decision making process that is being implemented by/within the SADC member states.
3 Duties of enumeratorsDuties of enumerators can be broadlyclassified into the following categories:Pre–enumeration dutiesDuring enumeration dutiesPost-enumeration duties
4 Pre–enumeration duties Attend training courses, that is, training of enumerators’ workshopReceiving enumeration materials and equipment from the supervisorDevelop an enumeration schedule/itineraryBe familiar with the EA and the household/holding that he has been assigned to interviewChecks and amend the EA map where necessary, and inform the supervisors of any changes
5 During enumeration duties The core of the enumerator’s task is to:locate (or select) his/her sample membersobtain interviews with themask questionsrecord answers as instructed andComplying with the requirements necessary for conducting a successful interview.
6 Locating/selecting sample members To locate the respondent it is first necessary to construct a sampling frame, which may require field work itself – a process called listing.In some cases, enumerators are provided with random number tables and asked to select the sample.
7 Obtaining an interview Arranging an interview is sometimes not as straightforward as it sounds; one has to consider the timing of the interview.If time is not considered, a lot of call backs will have to be done thus affecting the time allocated for the survey.Time can influence the accuracy of the data obtained.It is best practice to select a time that is convenient for the respondent and to follow the procedure as defined in the enumerator instructions manual.
8 Asking questionsEnumerators are expected to:ask all applicable questions.ask them in the order given and with no more elucidation and probing than is explicitly allowed and,make no unauthorised variations in the wording of questions.In general, the aim is to attain uniformity inthe asking of questions and recording ofanswers.
9 After recording all responses, the enumerator must: Recording responsesIn most interviews, enumerators have to record answers/responses given by respondents.Exceptions occur when questionnaires are left to be filled in by the respondent and are later on collected by the enumerator e.g. in household expenditure surveys.After recording all responses, the enumerator must:edit the questionnaire to check that all questions have been asked and all responses recorded.ensure that he/she has ringed/ticked the right codes andcheck that there are no inconsistencies between answers.
10 Post enumeration duties ensure that enumerator checking is complete.ensure that all questionnaires and equipment are accounted for.hand over all questionnaires (filled, spoilt & blank) with other literature and materials used in the survey to the supervisor.write a brief field report.
11 Equipment needed by an enumerator In order to carry out his/her job effectively, an enumeratorneeds a number of items including;questionnairesballpoint pensclip boardsletter of appointment and/or identificationwaterproof bag or containers in which to store questionnaires (used or unused) from becoming wet and untidyschedule of workEnumerator Instructions Manual for consulting in case he/she has forgotten some concept(s) or definition(s),a notebookmaps for recognition of EA boundaries
12 Characteristics of a good enumerator HonestyIn the sense of not falsifying or fabricating responses.However, it should be noted that honesty and integritycannot be easily assessed at the recruitment stage butenumerators who are later found deficient on these scoresshould be quickly dismissed.InterestInterest in survey work is highly desirable. Errorsand poor quality work are much more likely if theenumerator is bored and regards the work asvalueless.
13 Characteristics cont’d 3.Knowledge of the customs, traditions and language of the target populationThis helps in the interpretation of questions,answers, and furthermore, in the avoidance of wordsor phrases that will/can embarrass the respondent.4.AccuracyEnumerators should be accurate in their recording ofanswers, in the way they follow instructions, applydefinitions and carry out their administrative duties.
14 Characteristics of enumerators cont’d 5.AdaptabilityIf the enumerator is likely to be employed on avariety of surveys, including different types ofquestions, subjects and respondents, he/she shouldbe a person who easily adapts to varyingcircumstances.6. Personality and temperamentThe enumerator’s personality should be neitherover-aggressive nor over-sociable. Pleasantness,politeness and a business-like manner is the idealcombination.
15 Characteristics of enumerators cont’d 7. Educated to the appropriate levelThey should be educated to a level thatallows them to understand and followinstructions of the study.Self-sufficiency and independenceThe enumerator will be expected to workalone, at unusual hours and often inuncomfortable or remote surroundings.
16 Rules for enumeratorsThe rules can be categorised as follows:Pre–enumeration rulesDuring enumeration rulesPost-enumeration rules
17 Pre-enumeration rules He/she must know and follow the instructions manualAdhere to the dress code of the organisation that has engaged/employed you.
18 During enumeration rules Reassures the respondent that all information collected will be treated as confidential and respects this promise.Complete interviews.An enumerator does his best to ensure the accuracy of the information collected.An enumerator always records information clearly and without the use of abbreviations, andRecords events that occur differently from the planned activities and reports them to the supervisor.
19 Post enumeration rules Knows and complies with the Statistics Act regarding the work as an enumerator.An enumerator always carries out checks on consistency, completeness and clarity immediately after the interview, andDelivers all the forms and equipment to the supervisor on time and in full.
20 ResourcesEnumerator’s Instructional Manual for Swaziland Agriculture Survey 2005/2006The Republic of Zambia’s Post Harvest Survey 2001/2002 (For small and medium scale holdings) Interviewer’s Instructional ManualThe 2002 Zimbabwe Population Census Enumerator’s ManualThe 2006 Zimbabwe Agriculture and Livestock Survey Enumerator’s Training ManualPowerPoint presentation by George Sibanda on the duties of enumerators, characteristics of enumerators and rules to be followed by enumerators in the collection of statistical data.