Presentation on theme: "Project Cycle Management and Statistics"— Presentation transcript:
1Project Cycle Management and Statistics 28/03/2017Project Cycle Management and StatisticsModule 5
228/03/2017Who is this course for?This module aims to provide an understanding of how to better use statistics in planning, implementation, monitoring and evaluation in local government development planning and execution.
3What will this course cover? 28/03/2017What will this course cover?Concepts, practices and use of statistics in:Overview of Project Cycle ManagementIdentification of projectsProject designProject appraisalProject implementationMonitoring and evaluation
4Learning objectives (module) 28/03/2017Learning objectives (module)Explain the basic concepts of project planning and managementEquiping participants with project identification skillsTraining participants on how to prepare/design projects for funding and implementationExplain the use of statistics in project cycle managementTrain participants on how to implement and manage projectsOrient participants into the world of project monitoring and evaluation
528/03/2017PrerequisitesCompletion of Modules 1 to 4 of this course.
6Duration and timetable 28/03/2017Duration and timetable6 hours for 6 days (12 sessions)Day 1: Basic ConceptsDay 2: Project IdentificationDay 3: Project DesignDay 4: Project Appraisal & ImplementationDay 5: Monitoring and EvaluationDay 6: Review
728/03/2017ResourcesTraining course materials that have been prepared for the course.The 2004 NSDS Annex TablesDistrict Development PlansDistrict sector reports (District Statistical Abstracts)
8Discussion Discuss as a class (for about 15 mins): 28/03/2017DiscussionDiscuss as a class (for about 15 mins):What you hope to get out of this ModuleWhy you have come on itWhat you feel you have to offer this ModuleWhether you feel the learning objectives are feasible
9The Basic Concepts of Project Cycle Management 28/03/2017Module 5: Session 2The Basic Concepts of Project Cycle Management
1028/03/2017OverviewThe session covers the concepts used in all stages of project cycle starting with the identification of objectives, then design and proceeding to the implementation, and includes monitoring and evaluation of development projects.
11Learning objectives (session) 28/03/2017Learning objectives (session)By the end of this session, participants should be able to;Explain the basic concepts of project planning and managementDescribe project cycle management, its elements and relationships
12Activity (45 mins) Introduce the session to the participants 28/03/2017Activity (45 mins)Introduce the session to the participantsBrainstorming to list basic concepts used in project cycle management.Write down the meaning of the different concepts used in project planning and management
1328/03/2017What is a project?The difinition of the term project should include the following terms/wordsPlanned undertakingSet of interrelated and coordinated activitiesBudgetTimeSpecific objectives
1428/03/2017What is a project? …A project may be defined as a set of activities, which aim at achieving specific objectives within a stipulated period of time and budget.
1528/03/2017The Project CycleA continuous process made up of separate and complementary stages (phases) each with its own characteristics and each setting a ground for the next one.
17Project Cycle Management 28/03/2017Project Cycle ManagementThe process of planning and managing projects, programmes and organizationsInvolves a set of planning tools that feed into the logical frameworkAll aspects of the project cycle are considered to ensure that any changes are included in the project design
18What is a log Frame? An overview of a project or programme plan 28/03/2017What is a log Frame?An overview of a project or programme planA tool used to help strengthen project design, implementation and evaluationA table of 4 rows and 4 columns defining objectives, outputs, indicators, means of verification, risks and assumptions
20What shows that a project has begun ? 28/03/2017What shows that a project has begun ?When somebody conceives the ideaWhen a Government official makes a statement about it.When data is collected about the area/community needs/problems.When one identifies a problem
21Stages/ Phases of the Project Cycle 28/03/2017Stages/ Phases of the Project CycleIdea conception and project identificationProject write up/formulation/preparation/ designProject presentation, appraisal, selection, negotiation, approvalProject implementation and managementProject monitoring and supervisionProject evaluation
22What is Project Identification? 28/03/2017What is Project Identification?Involves needs assessment- collecting, processing and analyzing data on problems/needs of communitiesThe data/ information provides a basis for the next or second stage of the project cycle.
23Project Identification …. 28/03/2017Project Identification ….Review of secondary dataLook at books, survey reports/ research papers, publications, media reports, internet e.t.c.Are the facts accurate?Are the facts supported by evidenece?Is the information up-to-date?Example: the 2004 NSDS report, the 2002 census report, the district statistical abstracts
24Project Identification … 28/03/2017Project Identification …Collecting and analyzing primary informationInterviewsCommunity mappingFocus Group DiscussionsOther methods
25Project Preparation / Design 28/03/2017Project Preparation / DesignInvolves analyzing the information from the identification stage in detail to formulate a project document.Stakeholders AnalysisResearchProblem AnalysisLog FrameworksThe economic, financial, social, ecological are analysed and the results documented.These dimensions are summarized into a project write up or proposal.
2628/03/2017Project AppraisalThis is the assessment or in depth analysis or examination of all the aspects of the projecttechnical,financial,community participation,socio-economic benefits,organization and management,environmental impact, political risks, project sustainability and replicability.
27Project Implementation 28/03/2017Project ImplementationThis stage involves transforming the project proposal into the actual project or reality.Putting into practice the plans that had earlier on been appraised following the already laid down time table or work plan.It leads to the realization of project outputs and immediate objectives.
28Project Monitoring28/03/2017It is a continuous assessment or review and surveillance by the project management at every level of the hierarchy of the implementation of the projectIt is aimed at tracking the progress of the project by ensuring that input and material deliveries, work schedules, targeted outputs and other required actions are proceeding according to plan.It is “Keeping track of events in relation to work plan and targets.
29Basis for Monitoring Periodic reports 28/03/2017Basis for MonitoringPeriodic reportsRegular project management and staff meetingsObservationsField visits and inspection.
3028/03/2017Project EvaluationThis is a process of determining systematically and objectively the relevance, efficiency, effectiveness and impact of the project in light of its objectives.The comprehensive review, assessment and critical analysis not only of the project results, but also the initial assumptions underlying the project elements including the relevance of the problem statement.
31Overview of Statistics in Project Cycle Management 28/03/2017Module 5: Session 3Overview of Statistics in Project Cycle Management
32What does the Session Cover? 28/03/2017What does the Session Cover?The Session covers:An overview of the use of statistics in each of the phases of the project cycleLearning Objectives (Session)Explain the use of statistics in project cycle management
33Relevance of statistics to planning 28/03/2017Relevance of statistics to planningWhat data is needed to:Prepare a plan or project?Appraise a plan or project?Implement a plan or project?Monitoring a plan or project?Evaluate a plan or project?Data and statistics are required!!
34Use of Statistics in project cycle management 28/03/2017Use of Statistics in project cycle managementStatistics/ data is used in the different stages.In this session we shall consider:Project IdentificationProject DesignProject Implementation