1. FF&VP for SY 2012-2013 Fresh Fruit and Vegetable Program GoToWebinar - Part II Financial Guidance for SY 2012-2013 North Carolina Department of Public Instruction Child Nutrition Services Section Webinar Presenter, Zoe McKay-Tucker Child Nutrition Consultant for Special Programs

2. FF&VP for SY 2012-2013 Welcome to NC’s Required Annual Educational Session for the United States Department of Agriculture (USDA) Fresh Fruit and Vegetable Program (FF&VP) for SY 2012-2013

3. FF&VP for SY 2012-2013 Zoe’s contact information: E-mail: zoe.mckaytucker@dpi.nc.govzoe.mckaytucker@dpi.nc.gov Work phone: 919-807-3517

4. FF&VP for SY 2012-2013 CONGRATULATIONS to all of NC’s 143 Elementary Schools Selected to Participate in the USDA FF&VP for SY 2012-2013!!! (25, 32, 62, 106, 169)

5. FF&VP for SY 2012-2013 FF&VP Webinar Part I - Program Requirements Questions? Clarification? from FF&VP Required Training – Part 1

6. FF&VP for SY 2012-2013 To re-cap, here are some highlights to review from FF&VP Webinar – Part 1… (listen/take notes…no slides prepared for this)

7. FF&VP for SY 2012-2013 More ?s

8. FF&VP for SY 2012-2013 Now, let’s talk $$$...

9. FF&VP for SY 2012-2013 FF&VP Allocations for SY 2012-2013

10. FF&VP for SY 2012-2013 So we’ll all be on the same page for SY 2012-2013… NC’s FF&VP Allotment = ~$4M $50-$75 per student for the year NC’s = $62.50/student for SY 2012-2013 (Multiply student enrollment submitted on FF&VP Appl x $62.50 for a very close amount. Calculations forthcoming in spreadsheet.)

11. FF&VP for SY 2012-2013 FF&VP Allocation “break down” (this info is in the USDA FF&VP Handbook, plus this info will soon be keyed in CN Tech Syst) For each selected school: “Start-up” Allocation (July 1 – Sept 30) “2 nd Allocation (Oct 1 – June 30)

12. FF&VP for SY 2012-2013 Start-up Allocation: Spend July 1 – Sept 30 Operational Costs Administrative Costs (10% of Start up $$$) Any unspent $$$ recovered by USDA…NO ROLLOVER!!!

13. FF&VP for SY 2012-2013 2 nd Allocation: Spend Oct 1 – June 30 Operational Costs Administrative Costs (10% of 2 nd Allocation) Unspent $$$ recovered by USDA No rollover to next school year

14. FF&VP for SY 2012-2013 FF&VP Allocation Info for SY 2012-2013 Will be available to view in CN Tech Syst (Site Claim screen…SCROLL DOWN to view) FF&VP (Oper) Funds can be transferred amongst participating schools in the respective district in Sept or end of SY.

15. FF&VP for SY 2012-2013 15%:85% split School will receive 15% of its FF&VP allotment to be used for “Start-up” money (July 1 – Sept 30) Any unspent funds recovered by USDA. School will receive 85% of its FF&VP allotment for its 2 nd Allotment

16. FF&VP for SY 2012-2013 The NCDPI will e-mail CND the FF&VP Allotment for the year. This info will also be keyed in CN Tech Syst for viewing 24/7/365.

17. FF&VP for SY 2012-2013 FF&VP Addendum to the annual CN Agreement will be e-mailed to CNDs.

18. FF&VP for SY 2012-2013 Any ???’s now?

19. FF&VP for SY 2012-2013 Access to the CN Tech Syst

20. FF&VP for SY 2012-2013 Financial Accountability Information for the FF&VP

21. FF&VP for SY 2012-2013 FF&VP Budget for SY 2012-2013 (Submit Proposed Budget/Labor for each participating school to NCDPI by Sept 17, 2012.)

22. FF&VP for SY 2012-2013 Labor claimed for FF&VP (Operational and/or Administrative)

23. FF&VP for SY 2012-2013 Monthly Claim For FF&VP (due 15 th of the month)

24. FF&VP for SY 2012-2013 Electronic payments for FF&VP reimbursements (For newcomers to FF&VP, a form must be completed and submitted for FF&VP. For others, only if bank acct info has changed)

25. FF&VP for SY 2012-2013 FF&VP Reimbursement Form Hard copy…use as worksheet for claim prep No paperwork for FF&VP claims submitted to NCDPI unless requested Retain all FF&VP records for at least 3 years)

26. FF&VP for SY 2012-2013 All FF&VP Claims are filed electronically in the CN Tech Syst

27. FF&VP for SY 2012-2013 3 requirements when filing a FF&VP Claim

28. FF&VP for SY 2012-2013 Days of Operation SFA Comments Submit for payment

29. FF&VP for SY 2012-2013 What is the “SFA Comments” Section?

30. FF&VP for SY 2012-2013 FF&VP “To Do” List If not already, form a “FF&VP Team” of Internal/External Partners Read/Re-read the USDA FF&VP Handbook for Schools Re-read the FF&VP Appl (School Proposal – 6 ?s answered) to ensure the plans are indeed allowable and e-mail Zoe any major changes Patiently wait for the “official” FF&VP Allocation for SY 2012-2013, but meanwhile calculate the ballpark figure of $51/student with 15% of that figure being the “Start-up” allocation Once received, complete/mail FF&VP Addendum to NCDPI Work on FF&VP Budget Labor Proposal for SY 2012-2013 (Submit to Zoe by Labor Day Week) Competively procure small supplies for FF&VP

31. FF&VP for SY 2012-2013 FF&VP “To Do” List (cont.) Contact produce vendors to learn Available produce/when Plan menus Plan nutrition education Write Press Release Kick-off FF&VP

32. FF&VP for SY 2012-2013 Thank you for participating in the FF&VP Required Webinar, Part II - Financial Guidance. Now here’s your charge: Go take on the FF&VP in your school(s) and have an incredibly successful SY 2012-2013. Keep the NCDPI informed and how we can better assist with the FF&VP.

33. FF&VP for SY 2012-2013 Always remember… when you don’t know, call Zoe!!!