1. Competitive selection in the civil service of Lithuania Civil Service Department under the Ministry of the Interior Rasa Tumėnė Advisor of the Division of Civil Service Terms and Conditions Tbilisi, 6-7 March 2012 CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 2012 1

2. CONTENT General information about Lithuanian civil service; Requirements for civil servants; Regulation of Recruitment to the position of civil servant; Improvement of Recruitment to the position of civil servant. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 2

3. COUNTRY CONTEXT  Population: 3,210,000 (September 1, 2011)  Area: 65,300 km 2  Ethnic groups: Lithuanian 83.9 %, Polish 6.6 %, Russian 5.4 %, Belarusian 1.3 %, Other 2.8 %  Independence: March 1990  Accession to the European Union: May 2004 3 CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

4. GOVERNMENT STRUCTURE  Constitution: adopted 1992  Government type: parliamentary democracy  Administrative divisions: 60 municipalities  Legislative branch: Parliament Seimas (direct election)  Executive branch:  Head of State: President of the Republic of Lithuania  Cabinet: Prime Minister, Council of Ministers  Judicial branch: Constitutional Court; Supreme Court; Court of Appeal, Supreme; the Supreme Administrative Court of Lithuania; regional administrative courts; courts 4 CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

5. TOTAL EMPLOYMENT IN LITHUANIA 5 Total employment (thousands)1340,4 State sector Private sector 400,7 939,7 CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

6. STRUCTURE OF EMPLOYMENT IN STATE SECTOR Health service and social work Civil service Other Education CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

7. SIZE AND STRUCTURE OF PUBLIC SERVICE CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

8. CIVIL SERVANTS Heads of institutions Civil servants of political (personal) confidence Civil servants of political (personal) confidence Career civil servants Statutory civil servants Statutes or Law on the Diplomatic Service* Law on Civil Service Law on Civil Service is applied to Statutory Civil Servants so far as their status is not regulated by statutes or Law on Diplomatic Service, except for the remuneration procedure (set out by Law on Civil Service). * CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

9. MEDIUM STATISTICAL CIVIL SERVANT Age Age: 44,1 years old Years in employment in civil service: Years in employment in civil service: 10 years Education: Education: 87 % have higher university education Knowledge of languages: Knowledge of languages: out of 100 civil servants 80 – speak Russian fluently 57 – speak English fluently 24 – speak German fluently 9 – speak French fluently CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

10. FEATURES OF LITHUANIAN CIVIL SERVICE MODEL:   Possibility of recruitment to any position  No special education is required  Maximum age – 65 years old  No necessary former experience in the civil service  The Law on Civil Service defines the system of remuneration  Remuneration depends on the category of the position  Possibility of promotion  Assignment to a position is termless  There is no special pension system  Service is regulated by the Law on Civil Service and secondary legislation CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR

11. CIVIL SERVICE DEPARTMENT FUNCTIONS CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR  control the implementation of the Law on Civil Service and related legal acts;  manage the register of civil servants;  participate in drafting legal acts related to the civil service;  approve training programmes for civil servants;  co-ordinate the implementation of the strategy for the training of public servants;  investigate disputes related tothe status of civil serants;  prepare information about the civil service and submit it to state and municipal institutions and agencies;  etc.

12. REQUIREMENTS A person shall meet the following requirements: general requirements set in The Law on Civil Service: - to hold the citizenship of the Republic of Lithuania; - to have proficiency in the Lithuanian language; - to be not less than 18 years of age and not more than 65 of age - except civil servants of political (personal) confidence and acting civil servants; - to have education necessary to hold the position of a civil servant of an appropriate level; special requirements set in a particular job description; the requirements of flaw-less reputation set in The Law on Civil Service. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 12

13. REGULATION The Law on Civil Service; Procedure for the organizing competition to a civil servant ’ s position, approved by The Government. Other laws. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 13

14. RECRUITMENT IS MADE (1): CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR Acting civil servants Former career civil servants, heads of institutions whose positions were cancelled Persons who re- establish the status of a civil servant Civil servants of political (personal) confidence WITHOUT A COMPETITION 14

15. RECRUITMENT IS MADE (2): CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR BY COMPETITION To the position of career civil servant To the position of head of institution 15

16. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR THE SCHEME OF RECRUITMENT BY COMPETITION Head of institution decision to apply to Civil Service Department (CSD) for announcement of competition The decision of a recruiting person on recruitment to position of civil servant Competition A notice of the date of the competition is sent to the applicants complying with the requirements Checking whether the applicants confirm the requirements 14 days admission of the documents to the institution organising the competition Announcement about Competition in Official Gazette, web page of CSD. 16

17. COMPETITION COMMISSION OF COMPETITION I PART WRITTEN EXAMINATION One part of the test is submitted centralized. The other part – prepared by the institution organising the competition The answers of the tests are evaluated by giving marks from 1 to 10 The marks of written and oral examination are summed up Applicant passed examination if gets more than 12 points The applicant who gets the most amount of marks wins the competition II PART ORAL EXAMINATION Base – job description Each member of the commission gives marks from 1 to 10 individually CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 17

18. THE RESULTS OF THE COMPETITION The desicion of the competition commision is obligatory to admitting person. The winner of competition is announced in the web page of Civil service department. Any actions, inactivity and/or decisions that violate the provisions of the Procedure may be appealed against, not later than within 3 working days, to the head of the institution organising the competition as well as to the court. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 18

19. THE CONCLUSIONS The acting procedure of recruitment is unanimous. The use of IT allows to manage the system of centralised tests professionally as well as assist HR departments with examination in writing. The procedure of recruitment is related to social guarantee – re-establishment the status of a civil servant or recruitment of a former civil servant, dismissed from office as a result of the cancellation of their position. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 19

20. STATISTICS OF RECRUITMENT CASES 2009-2011 CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 20

21. IMPROVEMENT OF RECRUITMENT CSD implements Project financed by EU Social funds “ The Improvement of Civil Servants Selection system ” (since July, 2009). The main aim of the Project – to increase the effectiveness of civil servant recruitment system. To assure the quality of selection by applying unanimous standards of recruitment; To evaluate not just candidates’ knowledge but their abilities as well as competencies; To increase the transparency of competitions by using IT. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 21

22. REGLAMENTATION ON RECRUITMENT FROM 2012 MARCH Possibility to give applicants practical tasks during written examination and oral examination. Possibility to participate in competition as an observer is given for trade union representative if it has been formed in the institution and for other representatives of community. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 22

23. REGLAMENTATION ON RECRUITMENT FROM 2012 JULY (1) The test will be composed from 3 parts: questions from legal acts – 10% of the test (8 legal acts), general ability questions – 40 % of the test; general competencies questions – 50 % (leadership, communication and analytical competencies). CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 23

24. REGLAMENTATION ON RECRUITMENT FROM 2012 JULY (2) The oral examination: Practical tasks will be given centralised to check management abilities for applicants to the positions of head of institution, head of department, chancellors of ministries. Management abilities: leadership, HR management, strategic thinking, financial management, communication and analysis. The documents to take part in the competition will be accepted in electronic way by one IT system. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 24

25. PROJECT OF LAW ON CIVIL SERVICE Centralized examination will be arranged by Civil Service Department to check applicants from 2013: General abilities; Management abilities for applicants to the leading positions; Knowledge of foreign language. CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 25

26. THANK YOU FOR YOUR ATTENTION! QUESTIONS? CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 26