1. 1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Chapter 4 Creating and Using Professional Forms and Reports

2. Create forms using form tools Use form views Work with a form layout control Sort records in a form Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2

3. Create reports using report tools Use report views Modify a report Sort records in a report Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3

4. A form is used to add data in a table Three main reasons to use a form: 1.Less likely to edit the wrong record by mistake 2.Data can be shown by multiple tables simultaneously 3.Access can create forms to match paper forms 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

5. Forms restrict entry to one record at a time Forms require two tables Design electronic form to match paper from 5

6. 6 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

7. Used to create data-entry forms Forms should simply data entry 7

8. 8 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. A record source is a table or query It supplies the records for a form or report It may be referred to as the data source

9. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 9 Stacked layout Tabular layout

10. 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11. Form view Layout view Design view 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

12. 12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

13. 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

14. 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

15. 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

16. 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

17. A new split form you can: – Add, edit or delete records Splitter bar divides the form – Can be adjusted 17

18. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 18

19. Select Table Click Create tab Click More Forms Select Multiple Items 19

20. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 20 Datasheet form Form Design tool Blank Form tool Navigation option Modal Dialog Form tool

21. Replica of table’s or query’s Datasheet view Can display data in table-life format 21

22. Used to create a form manually Access will open a completely blank form 22

23. Can create user interface forms Open and close the database objects Useful for an Access database on the Internet 23

24. Can be used to create a dialog box Useful when working with another object Common in Microsoft Office Applications 24

25. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 25 Edit date in Form view Alter a form in Layout view Use the Form layout Tools tabs

26. Design Tab – Make changes to design of form Arrange Tab – Change the layout of form Format Tab – Change the font, font size 26

27. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 27

28. 28

29. 29

30. 30

31. A report displays information from a database Formatted to provide meaningful information Reports can be – Printed – Viewed on screen – Saved as a file 31

32. 32

33. 33

34. Ask questions Talk to users Identify the record source 34

35. 35

36. 36

37. 37

38. 38

39. 39

40. 40

41. 41

42. Layout view Print Preview Design view Report view 42

43. 43

44. A report can be modified on four tabs: – Design – Arrange – Format – Page Setup 44

45. 45

46. Create forms using form tools Use form views Sort records in a form Create reports using report tools Sort records in a report Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 46

47. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 47

48. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 48 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.