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RDP Project Sponsor Session July 2011. Session Content Publicity Requirements & Guidelines Monitoring Procedures Evaluation.

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Presentation on theme: "RDP Project Sponsor Session July 2011. Session Content Publicity Requirements & Guidelines Monitoring Procedures Evaluation."— Presentation transcript:

1 RDP Project Sponsor Session July 2011

2 Session Content Publicity Requirements & Guidelines Monitoring Procedures Evaluation

3 Publicity Material All documentation and publicity material must acknowledge the funding. (Logo’s or strapline) Strapline; ……is funded by the European Agricultural Fund for Rural Development and the Welsh Government through the Rural Development Plan for Wales 2007-2013

4 Logos Axis 3 Logo Axis 4 Logo

5 Logo Requirements All logos must be proportionate to the size of the document/publication. Logos and text must be fully legible. Coloured logos must be used where possible (Black and white acceptable with prior approval) Logos must be displayed in a prominent place at any events, seminars, exhibitions etc.

6 Publicity contd. Always refer to guidance documents and CD. Where appropriate all publicity must be bilingual. (Welsh Language Act 1993/WAG Guidelines) All publications and promotional material must be approved by the Lead Body prior to production and distribution.

7 Web Pages Website must display correct logos and acknowledge the project’s support from RDP (Axis 3 or 4). Link to EU Commission’s Rural Development page and Welsh Government RDP pages. http://ec.europa.eu/agriculture/rurdev/index_en.htm Must contain details of the RDP project and RDP in general.

8 Compliance EU requirements not Lead Body. Failure to adhere to these requirements could result in payments being withheld or “clawed back.”

9 Monitoring The monitoring of projects is YOUR responsibility – this is a requirement of the funding. The Lead Body will carry out monitoring visits with all projects – this is also a requirement of the funding. Monthly monitoring to begin with. Monitoring forms to be completed – Prior to meeting.

10 Monitoring Form The monitoring form contains sections that require details of; Project Expenditure – Under/Overspends etc. Timescales – Expected changes/Reasons Targets – Annual/Total Budgets – Projected Spend etc. De-committal?

11 Monitoring Contd. Monitoring will involve; Discussing project progress Outlining project activity. Reviewing financial situation. Recording achievement of outputs & results. Any other issues/concerns. Monitoring and reviewing systems, controls and processes. Look at service improvements/best practice.

12 Evaluation Project Evaluation must be carried out. Main aim – To improve future delivery The project needs to be evaluated in terms of; Achievement of targets and outputs Spend – Value for money? Justification for under/overspends Lessons learned from project Ideas for future best practice Evaluation guidance will be provided nearer to the end of the project.

13 Rural Inspectorate Wales (RIW) Main Aim: To meet the Welsh Assembly Government obligation under Articles 27, 28 and 30 of the Commission Regulation (EC) No 1975/2006. Ensure all expenditure declared is; –Actual –Eligible –Consistent

14 RIW Contd. On the Spot Visits Ensure all appropriate information and documentation is available Systems & Record Management Organisational Structure Expenditure Receipts Publicity 48 hours notice!

15 Contact details Helen May h.may@npt.gov.uk 01639 686076 Rachel Jenkins r.jenkins2@npt.gov.uk Andrew Hall a.hall2@npt.gov.uk


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