1. PRESENTATION TO HOME AFFAIRS PORTFOLIO COMMITTEE ON THE STATUS OF HOME AFFAIRS IN LIMPOPO PROVINCE
For the period
APRIL – JUNE 2012
Presentation By
LIMPOPO PROVINCIAL MANAGER: NTHORISENG MOTSITSI
Presentation Date: 31 July 2012

2. 3 - Introduction and Background
Table of Contents
SLIDE NUMBER AND CONTENT
3 - Introduction and Background
4 - Strategic Overview - Vision and Mission and Departmental Values
5 - Minister’s Performance Agreement in terms of National Outcomes
6 - Departmental Strategic Oriented Goals (Outcomes)
7 - Limpopo Overview
8 - Provincial Management & demarcation
9 – 13 - Foot Print Expansion
14 – Hospitals: Top 10
15 – Hospitals On lined: Q-1
16 - Mobile Offices
17 - Staff Profile
18- Provincial Capacity
19 - Budget – Goods and Services
20 – Budget Spending per office
24-26 –Revenue Collected
27 - Asset Management
28 – Fleet Management
29– List of Priority Offices
30 – Leases
31 – Labour Relations Cases
32 – Birth Registration
33 – Schools’ Project - Schools Visited and Applications Collected
34 – Identity Document Age Analysis
35 – Passport Applications
36 – Duplicate Cases
37- Late Registration of Birth
38 – Queries / Complaints
Stakeholder Management
41 – Permanent Residence Permits
42 – Temporary Residence Permits
43 – Deportations
44 – Asylum Seeker Statistics: Q-1
45 – Staff Development
46 – Business Plans, Operational Plans 2012/2013 & Performance Assessments for 2011/2012
47 – Staff Engagement
48 - Achievements
– Challenges

3. INTRODUCTION & BACKGROUND
Limpopo Province is South Africa’s northernmost Province and shares the borders with the countries of Botswana to the west, Zimbabwe to the north and Mozambique to the east. in the RSA, accounting 8% of SA population.
Limpopo is the gateway to the rest of Africa and the shared borders make it favourably situated for economic cooperation with other parts of Southern Africa
Area = square kilometres (10% of RSA land area
The capital city is Polokwane which lies right in the middle of the Province
Population = (2010) – 97% Black and 2,5% White
Languages spoken: Sepedi = 52,1%, Xitsonga = 22,4%, Tshivenda = 15,9%, Other languages = 9,6%
The Province has 5 District Municipalities and 25 Local Municipalities-
Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang)
Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng)
Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse and Makhuduthamaga)
Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and Thabazimbi)
Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela)
DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities
All Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular Municipality

4. STRATEGIC OVERVIEW VISION STATEMENT
A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship.
MISSION
The efficient determination and safeguarding of the identity and status of citizens and the regulation of migration to ensure security, promote development and fulfil our international obligation.
VALUE STATEMENT
The DHA is committed to be:
People-centred and caring, Patriotic
Professional and having integrity,
Corruption free and ethical,
Efficient and innovative.

5. MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMES
The 12 National outcomes are at the heart of the strategic planning process of the Government and DHA is accounting for three as per the signed Minister`s performance agreement. The departmental relevant out comes are
NATIONAL OUTCOME 3
All People in South Africa are free and feel safe
NATIONAL OUTCOME 5
Skilled and capable workforce to support an inclusive growth path.
NATIONAL OUTCOME 12
An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship

6. DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES)
STRATEGIC OUTCOME ORIENTED GOAL 1
Secure South African citizenship and identity engineered by the Civic Services Unit
STRATEGIC OUTCOME ORIENTED GOAL 2
Immigration managed effectively and securely in the national interest including economic, social and cultural development engineered by the Immigration Unit
STRATEGIC OUTCOME ORIENTED GOAL 3
A service that is efficient, accessible and corruption free to be realised by all the departmental Units.

7. LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only)
POE Beitbridge
POE Pontdrift
POE Pafuri
POE Platjan
POE Zanzibar
DO Thohoyandou
POE Groblersbridge
POE Giriyondo
DO Giyani
POE Stockpoort
DO Polokwane
Gateway IA
DO Mokopane
DO Jane Furse

8. PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL
Provincial Manager
NTHORISENG MOTSITSI
Capricorn Municipality
Mr Albert Matsaung (Deployed as APM in KZN)
Offices- Polokwane, Bochum, Molemole, Morebeng (Soekmekaar), Seshego, Mankweng, Lebowakgomo, Moletji, Eldorado, Mogwadi
Hospitals – Botlokwa, Helen Franz, Lebowakgomo, Polokwane Medi-Clinic, Mankweng, Polokwane (Provincial) , Seshego, Zebediela, William Knobel, Blouberg CHC, Mafefe CHC
4 Mobile Offices- Bochum, Lebowakgomo, ,Molemole, Polokwane
POE - Gateway
Mopani Municipality
Mr Victor Mabunfda
Offices – Giyani, Tzaneen, Modjadjiskloof, Phalaborwa, Naphuno, Hlaneki, Senwamokgope, Maruleng.
Hospitals- Mopani, Dr CN Phatudi, Duiwelskloof, Gapane, Letaba, Maphutha-Malatji, Khensani, Phalaborwa Private, Sekororo, Shilivane, Tzaneen Medi-Clinic, Van Velden H
Mobile Offices- Giyani, Phalaborwa, Tzaneen.
POEs: Giriyondo
VACANT POST ADVERTISED
Sekhukhuni Municipality
Offices- Jane Furse, Groblersdal, Nebo, Praktiseer, Sekhukhuni, Atok/Fetakgomo,
Hospitals- Dilokong, Groblersdal, Jane Furse, Matlala, Meckleunberg, Philadelphia, St Ritas, Mabopo .
Mobile Offices- Groblersdal, Jane Furse, Praktiseer
POEs; No POE
Vhembe Municipality
VACANT – AWA ITING APPROVAL
TO APPOINT
Offices- Thohoyandou, Dzanani, Makhado, Malamulele, Musina, Mutale, Vuwani, Tshikombani, Elim (to close), Masisi; Bungeni, Makuya
Hospitals-Donald Fraser, Elim, Louis Trichardt, Malamulele, Musina, Siloam, Thohoyandou, Tshildzini, William Edie, Zoutpansberg Medi-Clinic, Shayandima, Tshilamba,
Mobile Offices- Makhado, Malamulele, Musina, Thohoyandou
POEs: Beitbridge, Pontdrift, Phafuri
ASM: Musina Refugee Centre
Waterberg Municipality – VACANT – AWAITING APPROVAL TO APPOINT
Offices- Mokopane, Lephalale, Modimolle, Mookgopong, Thabazimbi, Belabela,
Hospitals- Lephalale, FH Odendaal, George Masebe, Marapong Medi-Clinic, Mokopane, Mookgopong, St Vincent, Thabazimbi, Voortrekker Memorial, Warmbaths/ Belabela, Witpoort
Mobile Offices- Lepahalale. Mokopane,
POEs- Groblersbrug, Stockpoort, Zanzibar, Platjan
Provincial Coordinator VACANT
Finance and Support
Mr Thifheli Matshaya

9. Local Population (SSA: 2007)
DHA FOOTPRINT CAPRICORN Offices- Polokwane, Bochum, Molemole, Morebeng (Soekmekaar), Seshego, Mankweng, Lebowakgomo, Moletji, Eldorado, Mogwadi
Local Municipality
Local Population (SSA: 2007)
DHA Presence
Polokwane
561772
One DO- Polokwane
Three LO –Seshego &
Mankweng
Moletji
Aganang
145454
NO OFFICE IN AGANANG (PRIORITY FOR 2013/2014)
Blouberg
194119
Two LO– Bochum
Eldorado
Molemole
100408
Three LO – Molemole
Mogwadi
Morebeng
Lepelle-Nkumpi
241414
One LO – Lebowakgomo
(24%)
10 Offices

10. Local Population (SSA: 2007)
DHA FOOTPRINT MOPANI Offices – Giyani, Tzaneen, Modjadjiskloof, Phalaborwa, Naphuno, Hlaneki, Senwamokgope, Maruleng.
Local Municipality
Local Population (SSA: 2007)
DHA Presence
Greater Giyani
247657
One DO– Giyani DO
One LO- Hlaneki
Greater Letaba
247739
Two LO – Modjadjiskloof
Senwamokgopi
Greater Tzaneen
349087
Two LO – Tzaneen
Naphuno
Ba-Phalaborwa
127308
One LO– Phalaborwa
Maruleng
95779
One LO– Maruleng LO
(20%)
Eight (8) Offices

11. Local Population (SSA: 2007)
DHA FOOTPRINT SEKHUKHUNI Offices- Jane Furse, Groblersdal, Nebo, Praktiseer, Sekhukhuni, Atok/Fetakgomo
Local Municipality
Local Population (SSA: 2007)
DHA Presence
Makhuduthamaga
262726
One DO Jane Furse
Two LO Nebo
Sekhukhuni
Fetakgomo
112232
One LO - Atok/Fetakgomo
Ephraim Mogale (Greater Marble Hall)
124510
NO OFFICE (PRIORITY 2013/2014)
Elias Motsoaledi
247488
One LO - Groblersdal
Greater Tubatse
343468
One LO – Praktiseer
(21%)
Six (6) Offices

12. Local Population (SSA: 2007)
DHA FOOTPRINT VHEMBE Thohoyandou, Dzanani, Makhado, Malamulele, Musina, Mutale, Vuwani, Tshikombani, Elim (to close), Masisi; Bungeni, Makuya
Local Municipality
Local Population (SSA: 2007)
DHA Presence
Musina
57195
One LO - Musina
Mutale
108215
Three- Mutale
Makuya
Masisi
Thulamela
602819
One DO – Thohoyandou DO
Two LO - Tshikombani
Malamulele
Makhado
471805
Five LO - Makhado LO
Vuwani LO
Dzanani LO
Elim
Bungeni
(24%)
12 Offices

13. Local Population (SSA: 2007)
DHA FOOTPRINT WATERBERG Offices- Mokopane, Lephalale, Modimolle, Mookgopong, Thabazimbi, Belabela,
Local Municipality
Local Population (SSA: 2007)
DHA Presence
Mokgalakwena
330649
One – Mokopane DO
Lephalale
80141
One - Lepahalale LO
Thabazimbi
60039
One – Thabazimbi LO
Modimolle
52602
One – Modimolle LO
Bela-Bela
55844
One - Belabela LO
Mookgophong
16818
One – Mookgophon LO
(11%)
Six (6) Offices

14. TOP 10 HOSPITALS: LP No. Hospital Births Registered Deaths Registered
LIMPOPO PRIVATE MEDI CLINIC
1,163
TSHILIDZINI HOSPITAL
380 2
DILOKONG HOSPITAL
530
DONALD FRASER HOSPITAL
209 3
PHILADELPHIA HOSPITAL
497
190 4
461
ST RITAS HOSPITAL
180 5
MECKLENBURG HOSPITAL
449
ELIM HOSPITAL
152 6
PIETERSBURG (POLOKWANE) HOSPITAL
428
NKHENSANI HOSPITAL 78 7
404
LOUIS TRICHARDT HOSPITAL 63 8
399
LETABA HOSPITAL 55 9
MATLALA HOSPITAL
324 48 10
MANKWENG HOSPITAL
227
TZANEEN MEDI CLINIC 39

15. HOSPITALS ONLINED: Q-1 2012/13
Target:
Hospitals On lined:
Two (2)
1. Jane Furse
2. Dr. CN Phatudi

16. Mobile Offices: LP OFFICE REG. NO DRIVEABLE YES/NO FUNCTIONAL YES/NO
CAPACITY
BOCHUM
VGM 587 GP
Yes No
One (1) Driver
GIYANI
VJK 731 GP
GROBLERSDAL
VGJ 715 GP
JANE FURSE
VGN 184 GP
LEBOWAKGOMO
VJC 105 GP
LEPHALALE
VGM 535 GP
MAKHADO
VGN 199 GP
One (1) Driver (Driver Suspended)
MALAMULELE
VGM 544 GP
One (1) Driver (POST VACANT– POST ADVERTISED)
MOKOPANE
VHH 006 GP
MOLEMOLE
VGM 549 GP
MUSINA
VGN 181 GP
PHALABORWA
VJK 733 GP
POLOKWANE
VGN 215 GP
PRAKTISEER
TYS 930 GP
THOHOYANDOU
VJC 117 GP
TZANEEN
VGN212 GP

17. STAFF PROFILE LEVEL MALE DISABILITY FEMALE TOTAL 14 1 13 3 12 2 4 6 111 13 3 12 2 4 6 11 10 8 21 9 45 24 69 7 46 44 91
243 5
289
540 15 17 35 52
380
416
808

18. Total Establishment Filled as at 1 April 2012 Total Filled Vacant
PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
Total Establishment
Filled as at 1 April 2012
Total Filled
Vacant
Funded
1025
808
217
Capacity Rate
79%
21%
The following posts have been advertised and shortlisting has been done: e.g 1
HRMC 25 of 2012
Senior Secretary: PM
Driver/Messenger
Cleaner 2
HRMC 36 of 2012
Deputy Director: PC 3
HRMC 46 of 2012
Deputy Director: PC (re-advert)

19. LIMPOPO SUMMARY OF BUDGET:GOODS AND SERVICES

20. LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

21. LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

22. LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

23. LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

24. REVENUE COLLECTED

25. REVENUE COLLECTED

26. REVENUE COLLECTED

27. ASSET MANAGEMENT 60,464,507.30 CLOSING BALANCE 31 MARCH 2012
ASSET MANAGEMENT IN LIMPOPO
TOTAL NUMBER OF ASSETS
14,656
 RANDS
OPENING BALANCE 1 APRIL 2011
53,878,149.43
ADJUSTMENTS
CURRENT YEAR ADDITIONS
1,509,426.36
LEASE ASSETS RENTWORKS
4,538,333.73
ADJUSTED OPENING BALANCE
56,935,047.08
ADDITIONS IN 2011/12
ACCRUALS
538,597
CLOSING BALANCE 31 MARCH 2012
60,464,507.30

28. FLEET MANAGEMENT Vehicles Mobile offices KEY AREA NUMBER PERCENTATAGE
Number of vehicles in the Province 86
100%
New vehicles received 6 7%
Number of Functional vehicles 55
64%
Number of vehicles not in good conditions 20
23%
Number of vehicles involved in accidents 5 6%
Mobile offices
Number of mobile offices 16
Number of dysfunctional mobile 13
81%
Number of Functional mobiles 3
19%

29. LIST OF PRIORITY OFFICES
Type of DHA offices
OFFICE TYPE
Area
Number required
(offices)
DHA requirements
District Office Medium
Polokwane
Additional Space Required 1
1874 m2
Local Office Medium
Bochum
Relocation
1021 m2
Nebo
Fetakgomo
Mankweng
Modimolle
Mutale
Seshego
Musina
Local Office Small
Bela- Bela
155 m2
Mookgopong
Elim
Total 11

30. LEASES OFFICE BUILDING/LAND DESCRIPTION RENTAL PER MONTH LEASE START
LEASE END
MONTH TO MONTH
PROVINCIAL OFFICE - CAPRICORN
MELLINIUM
78,049.57
01/12/2006
30/11/2011
YES
DISTRICT OFFICE - CAPRICORN
LIBRARY GARDENS
200,974.73
01/08/2009
31/07/2011
THOHOYANDOU OFFICE- VHEMBE
GOVERNMENT COMPLEX MAKWARELA
13,954.80
01/04/2010
31/03/2012
JANE FURSE OFFICE - SEKHUKHUNE
DORLEE HOUSE VERGELEGEN
51,338.14
01/07/2008
30/06/2013
 NO
WATERBERG
RIVERPORT OFFICE SQUARE
29,264.51
01/09/2005
31/08/2011
LEBOWAKGOMO OFFICE - SEKHUKHUNE
LEBOWAKGOMO GOVERNMENT COMPLEX
4,729.60
31/03/2013 NO
GROBLERSDAL OFFICE- SEKHUKHUNE
GROBLERSDAL
9,067.81
30/04/2011
 YES
MOKOPANE - WATERBERG
DISTRICT OFFICES
22,293.18
01/12/2008
TZANEEN OFFICE - MOPANI
TZANEEN MALL
79,687.97
01/07/2007
30/06/2012
DZANANI OFFICE - VHEMBE
NDITWANI BUILDING
80,724.27
01/10/2008
30/09/2013
MUSINA OFFICE - VHEMBE
LIMPOPO RIVER LODGE
75,400.31
01/09/2008
ELIM OFFICE - VHEMBE
OLD POST OFFICE BUILDING
15,550.60
01/03/2010
TERMINATED
PRAKTISEER OFFICE - SEKHUKHUNE
NO 51 TUBATSE TOWNSHIP
7,651.34
01/12/2007
30/11/2012
MUSINA REFUGEE CENTRE - VHEMBE
BUILDING AT ERF 292,REFUGEE
195,506.17
01/10/2009
30/09/2014
TOTAL
864,193.00

31. LABOUR RELATIONS CASES
KEY AREA
NUMBER OF CASES
OUTCOMES
Fraud & Corruption 29
10 Finalised
19 Outstanding
Improper Conduct 2
Dismissed under Appeal
SANCTIONS
Dismissals 6
Six (6) Finalised

32. Birth Registration: 0 – 30 Days
ANNUAL TARGET
QUARTER 1 TARGET
ACTUAL
% ACHIEVED
58437
14 159
16 507
+14%

33. Schools Visited and Applications Collected 1st Quarter 2012
Annual Target = 1178, Quarterly Target = 556 (47%)
Actual performance 423 schools (76%)

34. IDENTITY DOCUMENT AGE ANALYSIS – UNCLAIMED ID’S: APRIL – JUNE 2012
PROVINCE
OPENING BALANCE
RECEIVED
ISSUED
0-3 MONTHS
3 - 6 MONTHS
OLDER THAN SIX MONTHS
CLOSING BALANCE
Limpopo
27516
53913
55604
16744
9269
NIL
25806

35. PASSPORT APPLICATIONS - STATISTICS
PASSPORT TYPE
TOTAL
Tourist Passports (NORMAL)
4497
Child Passports
836
Official Passports
132
Maxi Passports 68
Temporary Passports
2299
Emergency Travel Certificates
359
8191

36. DUPLICATES CASES - STATISTICS
ITEMS
NUMBER OF APPLICATIONS
Cases on hand as at 1 April 2012
139
Cases received during Quarter
905
Cases referred to HO for issuance of Identity document
409
Cases on Hand as at 30 June 2012
496

37. LATE REGISTRATION OF BIRTHS (LRB): Not Interviewed
April 2012
May 2012
June 2012
Percentage:
Limpopo:
183
214
193
+5%

38. QUERIES - STATISTICS ITEMS NUMBER OF APPLICATIONS 206 439 NIL
Number of queries not finalized (carry over from previous quarter)
206
Number of new queries received
439
Number of finalized queries
Number of queries not finalized
NIL

39. STAKEHOLDER MANAGEMENT

40. STAKEHOLDER MANAGEMENT

41. PERMANENT RESIDENCE PERMITS
CONTENT
STATISTICS
Quarter Opened: 87
Applications received for the quarter 74
Applications sent to Head Office
PR Approved during the quarter 6
PR Refused during the quarter

42. TEMPORARY RESIDENCE PERMITS
APPLICATIONS RECEIVED - Q-1
APPLICATIONS APPROVED - Q-1
APPLICATIONS REFUSED: Q-1
982
707
141

43. CENTRALISED COLLECTION POINTS ESTABLISHED IN DISTRICTS
DEPORTATIONS
PROVINCE
Directly
Deported
Deported via DDHF
(Lindela) LP
1396
111
CENTRALISED COLLECTION POINTS ESTABLISHED IN DISTRICTS

44. ASYLUM SEEKER STATISTICS
Province
Newco-mers received
Number interviewed
Number Adjudicated
Rejected Manifestly Unfounded
Rejected Unfounded
Approval Sec 24 issued
Final rejections handed over to Inspectorate
Nr of transfers to Lindela
Nr of extensions received
Nr of extensions done LP
3,500
2110
1767
929
831 2 75 8
10311

45. STAFF DEVELOPMENT MONTH TRAINING CONDUCTED EQUITY RACE TOTAL
APRIL 2012
BAS Principle
4 Females – 4 Males
Black 8
Sundry Payments
3 Females – 3 Males
Blacks 6
New Managers Programme
2 Females – 1 Male 3
Public Service Induction
1 Female – 1 Male 2
3 Trainings
10 Females and 9 Males (19) 19

46. BUSINESS PLAN AND PERFORMANCE AGREEMENT
Business Plan:
Operational Plans:
Performance Assessments:
Limpopo:
Business Plans finalised and submitted: 26 April 2012
Operational Plans finalised and submitted: 25 May 2012
Performance Assessments for 2011/2012 financial year finalised: May 2012

47. STAFF ENGAGEMENTS Limpopo Province Quarterly Review: Quarterly
Department Management Committee Meetings – Finance & Support Directors, CDs, DDGs and DG interaction - Monthly
Branch Meetings – DDG & Branch CDs and Directors - Monthly
Limpopo Executive Committee - Bi-Weekly
District Management Meeting (District Manager & Local Office Managers & Support): Monthly
Staff Meetings: Monthly
Youth Forum meetings: Monthly

48. Achievements
Decentralization of Logis, Procurement, Sundry payments, Petty cash, Government vehicles and accommodation.
Created a database for all Learners with or without enabling documents from Grade
Secured land to build home Affairs Offices at Bochum and Modimolle
Modimolle land donation approved by Treasury
Youth Forum was established
Complaints database fully functional
Mobile Office support established in the Provincial Office
Immigration Desk established in the Provincial Office
Special Project Team - established in the Provincial Office
Trend Analysis Team – established in the Provincial Office
Counter Corruption alliance – strengthened with SAPS, Counter Intelligence, Organised Crime, State Security Agency
Engagement and Liaison – strengthened with the Premier’s Office, Public Protector Office 48

49. Challenges
All the offices in the Province have no holding cells for illegal foreigners
There is severe shortage of branded IMS vehicles especially for Inspectorate for detection, arrest and deportation
Severe shortage of transportation for offices in the Thusong Centres and the offices that were formerly called Permanent Service Points
Absence of inspectorate officers at Ports of entry
Severe shortage of IMS staff in the offices and at the Ports
Lack of office accommodation for newly identified Small Offices in rural areas – budget was allocated to the Province in 2011/2012 but DPW has been unable to find offices for DHA in Limpopo
Closure of Elim Office as from 1 August 2012 due to impropriety and failure to adhere to proper processes in acquisition of office space
Inadequate bandwidth and poor network in the offices and at health facilities

50. ASM Challenges Establishment Challenges: ASM
RRC Musina not allocated with Cleaning Staff
Structure to be adjusted to accommodate Cleaning Staff
Third party cleaning services (contractors) very costly
Ablution Facilities: ASM
Municipal ablution infrastructure inadequate

51. RE A LEBOGA
BAIE DANKIE
THANK YOU