1. CHECK OF GOODS BALANCE SHEET BY: CHANDAN K. VERMA IRAS(P)

2. Station Balance Sheet  Station Balance Sheet is prepared separately for Coaching and Goods transactions  Station Balance Sheet is the ‘personal accounts’ of the Station Master  On the debit side of the Balance sheet are shown the items of earning for the accounting of which the Station Master is responsible and on the credit side are shown the amount remitted by the Station Master to the cashier in ‘cash’ or ‘vouchers’  Balance Sheets are prepared monthly

3. Check Of Goods Balance Sheet  The check of Balance Sheet in the Account Office mainly consists of bringing the figures of various traffic earnings into accord with the corresponding figures in connected returns  The connected returns are further checked with basic records to see that correct amount is reflected everywhere

4. Items In Goods Balance Sheet DEBITS DEBITS CREDITS CREDITS  Opening Balance Freight Outstanding Freight Outstanding Debit Outstanding Debit Outstanding Wharfage & Demurrage Wharfage & Demurrage Siding Charges, etc Siding Charges, etc  Current Transactions Local\ Through Traffic Local\ Through Traffic [ MPA (L), MPA (F), Outward [ MPA (L), MPA (F), Outward Paid (L)\ Outward Paid (F) ] Paid (L)\ Outward Paid (F) ] Wharfage & Demurrage Wharfage & Demurrage  Special Debits Sundry Earnings Sundry Earnings Debits raised on behalf of other stn. Debits raised on behalf of other stn. Debit raise by TIA’s Debit raise by TIA’s Auction & Sales, etc Auction & Sales, etc  Cash  Vouchers  Special Credits Paid-On Charges Paid-On Charges Write Off Write Off Rebooking Rebooking Debits Discharged, etc Debits Discharged, etc  Closing balance Freight Outstanding Freight Outstanding Debit Outstanding Debit Outstanding Wharfage & Demurrage Wharfage & Demurrage Siding Charges, etc Siding Charges, etc

5. Check Of Debit 1. OPENING BALANCE:  By comparing Closing Balance shown in the previous Balance Sheet  Difference should noted in the ‘List of Errors’ 2. CHECK OF LOCAL/ THROUGH TRAFFIC RETURNS WITH BALANCE SHEET:  By comparing the figures of Foreign/ Local/ Through Traffic Returns with corresponding figures in the Balance Sheet  If the amount of the Return is more than that accounted for in the Balance Sheet, the difference should be noted in the Debit column of the ‘List of Errors’ and debited to the station

6. Check Of Debit (Contd.) 3. CASH TRANSMIT NOTES OF MISCELLANEOUS RECEIPT:  By comparing Cash Transmit Notes of the Misc. Receipt with the monthly statement sent in this respect along with Balance Sheet  Cash Transmit Notes of Misc. Receipt is send daily to Account Office along with the Cash Remittance notes 4. ERROR SHEET:  Through List of Errors and Register of Error Sheet issued  For not-admitted not-adjusted debits adequate reasons should be given in the list of outstanding

7. Check Of Credits 1. CREDIT ON ACOUNT OF CASH:  The Cash acknowledged by cashier in the Cash Remittance Note should be posted daily in the Cash Register separately for each station  The entries in the Register for each day is totalled and verified with the total in traffic cash check sheet for the day  Credit taken by station under the head Cash in Balance Sheet should be checked with the monthly totals shown in Cash Register

8. Check Of Credits (Contd.) 2. CREDIT ON ACCOUNT OF VOUCHERS:  The main types of vouchers received at the stations are- Credit Notes, Warrants, Pay Orders, etc  Vouchers are send daily to the Traffic Account Office along with the Cash Remittance Notes  The total amount for which credit is taken in the Balance Sheet under the head vouchers should be verified with the total in voucher register

9. Check Of Credits (Contd.) 3. CHECK OF CLOSING BALANCE:  Checked with the help of ‘List of Outstanding’ send along with the Balance Sheet  List of Outstanding contain details of all outstanding items except those pertaining to current month  The item included in the List is checked in account office by comparison with the previous month’s list and with the record of current debit  The total of list is also compared with the Closing Balance of the Balance Sheet

10. Figures posted on the Debits and Credits side of the Balance Sheet including Opening and Closing Balance is totaled and tallied