1. 1 Role of monitoring in activity of Gosregistr of the Kyrgyz Republic Role of monitoring in activity of Gosregistr of the Kyrgyz Republic

2. 2 Main services rendered by local registration agencies State registration of the immovable property rightsState registration of the immovable property rights Providing information on the registered rightsProviding information on the registered rights Opening the land management files and issue of the title documentsOpening the land management files and issue of the title documents Technical passportizationTechnical passportization

3. 3 Monitoring of activity of local registration agencies Regional coordinators on monitoring of PIU “Registration of land and real estate”Regional coordinators on monitoring of PIU “Registration of land and real estate” Head office of Gosregistr of the Kyrgyz RepublicHead office of Gosregistr of the Kyrgyz Republic State land inspection of Gosregistr of the Kyrgyz RepublicState land inspection of Gosregistr of the Kyrgyz Republic

4. 4 The following aspects are considered in monitoring Implementation of the reporting registrationImplementation of the reporting registration Implementation of the system registrationImplementation of the system registration Registration of the land management files and title documentsRegistration of the land management files and title documents

5. 5  Ensuring accountability  Improvement of the internal management  Success of the organizational marketing Results are more important than the current activity: evidence of long term benefit from activity of the organizationResults are more important than the current activity: evidence of long term benefit from activity of the organization Properly targeted corrective measures / reallocation of resources to achieve the results. Activity originally aimed at the results eventually lead to the desired output. Summery of the accumulated knowledgeSummery of the accumulated knowledge: Visual demonstration of the general progress in the organizational development and opportunity to share experience and innovation approaches. The results are goals in all aspects of planning: comparison of the achieved results with actual fundingThe results are goals in all aspects of planning: comparison of the achieved results with actual funding Why is it important to hold the performance-based monitoring and evaluation? Obtain the political and public support: “ If you can show real results you will obtain public support” Improved reporting: with the effective M & E system the reporting is also developed based on the results

6. 6  M & E system should be responsive to the requests of clients and other most important state institutions at the central and local levels  There should be the M & E capacity for collection, analysis and summary in the form of reports of the evaluation indicators  Active involvement of clients and partners (planning, implementation, evaluation and perception of meaning of information by results of activity)  M & E system should be fully integrated into the existing system at the central and local levels Monitoring and evaluation are most important elements of the state system

7. 7 Improvement of the monitoring system General results of operation of officesGeneral results of operation of offices Analysis of costs and time for processing every type of applicationsAnalysis of costs and time for processing every type of applications Management issuesManagement issues Issues of improper execution of functional responsibilitiesIssues of improper execution of functional responsibilities Analysis of problems encountered by the clientsAnalysis of problems encountered by the clients

8. 8 Improvement of the monitoring system Analysis of the results with the purpose to identify improvements in registration of documents, in modification of the automated system of registrationAnalysis of the results with the purpose to identify improvements in registration of documents, in modification of the automated system of registration Analysis of the remuneration system based on the efficiencyAnalysis of the remuneration system based on the efficiency Public awareness of the resultsPublic awareness of the results

9. 9 1.Timely awareness of importance of registration of rights to land (property) at the central and local levels 2.Distribution of information, on the procedure of registration of documents with aiyl okmotu, in notary offices, banks 3.Strengthening of control over implementation of the state registration and legalization of documents 4.Ensuring convenience for the clients in filing the applications (arrangement of the room for acceptance of documents, visual information boards on services) 5.With the purpose to expedite and simplify the clients services – implementation of the ARS (automated registration system) in other offices and creation of the Unified Information System on Property (UISP) 6.Development of the public relations strategy on the activity of Gosregistr Activities based on the results of monitoring and evaluation of activity

10. 10 Archives  Authorization of the archive documents  Expansion of depositories Improvement of safe keeping of the title documents Safe keeping of the archive documents, guarantee of rights protection Land management unit  Purchase of the modern land survey equipment Enhancement of accuracy of the land measuring works Confidence of owners of their plots borders Registration unit  Registrars trained  Internal standards developed Improvemen t of the service quality Guarantee of the registered rights, development of the real estate market Long term goal (Impact) ResultsOutput