1. Planning and Implementation of the ETD Initiative at BYU Retrospective Conversion Projects by Scott Eldredge, library digital imaging Campus-wide Planning and Implementation by Selby Herrin, Graduate Studies ETD Submission Software Development by Scott Eldredge, library digital imaging CONTENTdm as an ETD Archive by Scott Eldredge, library digital imaging

2. Retrospective Conversion of Masters Theses at Brigham Young University: Two Models Retrospective Conversion of Masters Theses at Brigham Young University: Two Models

3. The Projects Mormon Theses Mormon Theses Benson Institute Theses Benson Institute Theses

4. Mormon Theses

5. Selection Limited by topic Limited by topic Importance to institution Importance to institution User demand User demand

6. Rights Management Permission forms Permission forms

8. Outsourcing Vendor Selection Vendor Selection – RFI – RFP – Proposal Review

12. Outsourcing Vendor Selection Vendor Selection – RFI – RFP – Proposal Review

16. Outsourcing Vendor Selection Vendor Selection – RFI – RFP – Proposal Review

18. Document Prep Pulling Pulling Checkout Checkout Review – PNT Review – PNT Disbinding Disbinding Packaging Packaging Shipping Shipping Receiving Receiving Review Review

20. Document Prep Pulling Pulling Checkout Checkout Review – PNT Review – PNT Disbinding Disbinding Packaging Packaging Shipping Shipping

21. Document Deprep Receiving Receiving Review Review Reprinting (Optional) Reprinting (Optional) Rebinding Rebinding Re-tag (bar-code, etc.) Re-tag (bar-code, etc.) Check in Check in Reshelving Reshelving

22. Billing Review and approve invoices Track Budgets

23. Conversion Receipt of files Receipt of files – FTP – CD

24. Quality control Image files Image files Text files Text files Mark up Mark up

25. Access Decisions driven by capabilities Decisions driven by capabilities Databases Databases – Hyperion – CONTENTdm – Convert to HTML OPAC records OPAC records – 856 field – Separate record? – Harvested by NDLTD/OCLC Return to Stacks? Return to Stacks?

26. Benson Institute

27. Selection Decisions made by Institute Focus on developing countries

28. Rights Management Secured at time of submission International copyright laws apply

29. Document Prep Pulling Pulling Transcription (abstract) Transcription (abstract) Translations (abstract) Translations (abstract) Review Review Disbinding Disbinding

30. Scanning In house In house

31. Quality Control Post-scan review Post-scan review

32. Document Deprep Rebinding Return to Institute No copies in library

33. Post Scan processing Despeckle/Deskew Create PDFs

34. Metadata MARC record in OPAC URL in MARC record (856 field) Metadata for CONTENTdm from MARC record Harvested by NDLTD/OCLC

35. Load into Digital Library CONTENTdm

36. Major Issues Selection Rights Management In house vs. outsource Standards – Text Conversion – Mark-up – Scanning – Metadata Access Digital Library Products or Databases Bandwidth considerations Costs

37. Future Directions Decision not to digitize all theses Resources Quality concerns “Best of the Rest” Identified by college faculty

38. URL http://lib.byu.edu/online

39. Preliminary Planning 1999-2000 Preliminary investigations 2000-2001 Application for NDLTD membership Representatives attended ETD 2000 Symposium OGS Administration changes delayed further planning & implementation OGS ETD Coordinator hired

40. Implementation Orientation Information gleaned from NDLTD, Virginia Tech, and other university Websites OGS and HBLL representatives attended 2001 ETD Symposium MS Word version of 2 theses & 1 dissertation used in PDF conversion experimentation John Eaton of VT Graduate School visited to discuss his ETD implementation experiences

41. ETD Implementation Preparation ETD Web pages developed as part of Graduate Studies Website ETD Brochure prepared & printed for distribution to graduate students and faculty ETD PowerPoint presentation prepared for orienting graduate coordinators & secretaries ETD information booth set up at annual new graduate student orientation fair MS Word documentation developed to help graduate student in creation of ETDs

42. ETD Implementation Phase 1 Implementation team organized Version 1 of online ETD submission software designed & developed Online tutorial for submission software developed for ETD Website access. First ETDs submitted using online submission software in May 2002 BYU hosted 2002 ETD Symposium May 30 through June 1

43. ETD Implementation Phase 2 ETD training team organized ETD orientation sessions held for department graduate staff & faculty Version 2 of ETD submission software released end of May 2003 New ETD Website created under auspices of library. Submission software integrated with ETD Website

44. ETD Implementation Phase 3 Version 3 of submission software designed & developed for April 2004 release Review and approval of ETDs moved from Graduate Studies to college level ETD Website updated to reflect changes put into version 3 of submission software Submission and access statistics on ETD submissions

45. Status of ETD Implementation Project as of May 31, 2004 ETDs submitted since May 2002:142 ETDs submitted since March 9, 2004 54 (Since rollout of the ETD ver. 3)(38%) Ave. hits for each ETD (24 mo): – on-campus sources 79 (3.3/mo) – off-campus sources260 (10.8/mo) Highest hits for a single ETD: – on-campus sources1,089 (45.4/mo) – off-campus sources4,702 (195.9/mo) Weekly access statistics per ETD (last 20 weeks): – on-campus sources 43 (2.1/wk) – off-campus sources140 (7.0/wk)

46. ETD Implementation Phase 4 Version 4 of submission software will be designed, developed & released for the April 2005 graduation. Initial review and approval of ETDs will be implemented at the department level. ETD Website will again have to be updated to reflect changes put into version 4 of submission software.

47. BYU Implementation Team Selby Herrin - Graduate Studies Coordinator Scott Eldredge –Library Digital Imaging Bill Lund – Library IS (Director) Jacob Jenson – Library IS (Programmer) Carla Kupitz – Library Cataloging Wendy Duran – Library Administration Office Joyce Adams – Graduate Student Association ETD Website – http://etd.byu.eduhttp://etd.byu.edu ETD Email Address – etd@byu.eduetd@byu.edu

48. Electronic Theses and Dissertations Searching and Submission Software Harold B. Lee Library Brigham Young University

49. System Overview

50. Initial System Page

51. Search Interface

52. Search Results

53. Item Metadata

54. Browsing the Archive

55. Getting Help

56. What is an ETD?

57. ETD Guidelines

58. Creating an ETD

59. Submitting an ETD

60. Contact Information

61. Frequently Asked Questions

62. Submitting a Document

63. Student Logon

64. Document Description and Metadata

65. Uploading the File

66. Final Review Before Submitting

67. College Graduate Administrator Logon

68. Theses Awaiting Approval

69. Viewing Metadata

70. Modifying the Metadata

71. Disapproved Documents

72. Questions?