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Year end Timetable and Processes Emma Butler 26 th May 2011.

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Presentation on theme: "Year end Timetable and Processes Emma Butler 26 th May 2011."— Presentation transcript:

1 Year end Timetable and Processes Emma Butler 26 th May 2011

2 2011 year end- Key dates 29 th JulyEnsure all sales invoices raised 1 st AugustUpdate goods received on Proactis 2 nd AugustEnsure all Proactis accruals are authorised 3 rd AugustCODA XL available until 12 noon 4 th AugustFirst draft management accounts available 12 th AugustCODA XL available until 12 noon 15 th AugustRevised management accounts available 17 th August (12 noon)Deadline for input into CODA for 2011

3 Key dates by process- DRAFT INCOMEEXPENDITURE Key dates Invoices to be raised Cash/cheques received Accrued incomeJournalsFee claims Expense claims InvoicesAccruals June/July Think about what sales invoices need to be raised by the year end Please ensure all cash/cheques are brought to the cash office as soon as possible Consider journals needed for income due that is not received by the year end Consider what journals are required Ensure fee claims for work undertaken to date are processed promptly Ensure invoices received are authorised promptly Consider what accruals will be required- try to keep to a minimum 29 th July Ensure all Proactis sales invoices raised 1 st August Cash/cheques relating to 2011 to be brought to the cash office by 5pm Finalise and post journals for accrued income Update goods received in Proactis 2 nd August Ensure all Proactis accruals are authorised 3 rd AugustCODA XL available until 12 noon 4 th August First draft management accounts available CODA XL open after notification Review of figures begins 8 th August Ensure all indirect costs accrued 12 th August FFCs complete review of figures CODA XL available until 12 noon 15 th August Revised management accounts available CODA XL open after notification 17 th August CODA XL available until 12 noon Then no longer available to faculty teams for 2010/11 18 th AugustManagement accounts updated for final changes

4 Changes compared to prior years SPR One finance team New staff Proactis Now in use across UoB Sales invoicing module CODA XL Upload by departments

5 Pre year end tasks Old accounts Indirect income Inter-departmental transfers Petty cash Purchasing cards Consider year end adjustments and accruals

6 Communications Website Dedicated year end 2011 area Year end guidance notes Bulletins June July Training

7 Questions?


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