1. DISCLAIMER ©2011 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. Other names and brands may be claimed as the property of others. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. All pre-release product release dates and features specified are preliminary based on current expectations, and are subject to change without notice. Microsoft may make changes to specifications and product descriptions at any time, without notice. Sample code included in this presentation is made available AS IS. THE ENTIRE RISK OF THE USE OR THE RESULTS FROM THE USE OF THIS CODE REMAINS WITH THE USER. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. NO LICENSE, EXPRESS OR IMPLIED, BY ESTOPPEL OR OTHERWISE, TO ANY INTELLECTUAL PROPERTY RIGHTS IS GRANTED BY THIS PRESENTATION. Microsoft products are not intended for use in medical, life saving, or life sustaining applications.

2. TECHNICAL CONFERENCE 2011 LEARN | INSPIRE | INNOVATE NICE,FRANCE

3. MANAGING FINANCIALS WITH MICROSOFT DYNAMICS KEVIN MAGARIAN SESSION CODE : BRK228 PRINCIPAL PROGRAM MANAGER LEAD MICROSOFT CORPORATION

4. Pains and challenges Sara, CFO Wants more dynamic measures to provide better financial insight to enable her to make more confident decisions Needs an efficient way to define and enforce corporate policies Ken, Controller Wants a more automated means of controlling expenditures to ensure the organization is staying within budget Is constantly looking for ways to improve accuracy and productivity Phyllis, Accounting Manager Needs to easily add new metrics to analyze financial data Needs enhanced accounting rules to reduce the number of documents being assigned incorrect dimension values Cassie, Auditor Wants a more automated system for definition of internal controls and enforcement of those controls to increase corporate compliance

5. Pains and challenges Alicia, Purchasing Agent Distributing expenses across two different cost centers without having to create multiple lines on a source document Ensuring there is enough budget available prior to procuring goods and services April, AP Clerk Reduce the number of discrepancies in the system Recording an expense that should be shared across two different departments Arnie, AR Clerk Recording revenue that should be split across two different departments Time-consuming to process documents Connie, Collections Manager Struggles to organize all the information needed to manage collections Needs to document communications and actions taken with customers Spends too much time searching for information

6. Architectural improvements to allow you to increase productivity and accuracy by sharing key financial data across companies. Define and control the information you capture to achieve better insight into your business. Allows you to define how to control your expenditures. Provides for greater control during the procurement process. Ability to define the accounting distributions and view subledger journal entries prior to journalizing source documents. Provides efficient collaboration with customers, while significantly reducing the time to manage the process. Empower your vendors and improve your collaboration to reduce the cost of data entry within your organization. Define your corporate policies and automate the auditing process.

7. Components in action today

8. Today I’ll show you… How to manage your fiscal calendars, currencies, and chart of accounts across your enterprise to lower your TCO Enhancements to the chart of accounts that will improve productivity and lower TCO How the financial dimension framework will enable you to increase financial insight The new accounting rules that will make it easier to define and enforce business policies, increasing the accuracy of source documents How to analyze your business performance to facilitate more confident decisions

9. E2E Process: Managing your shared data and chart of accounts DEMO 1: Shared Fiscal Calendars and Currencies How to set up and maintain shared calendars How to set up and maintain shared currencies and exchange rates DEMO 2: Chart of Accounts Manage the shared chart of accounts Create new dimensions Build accounting rules Create a source document and distribute amounts Analyze data Free Text Invoice Free Text Invoice

10. Demo 1: Shared Fiscal Calendars and Currencies PersonaPain Points and Challenges Phyllis Fiscal calendars are set up and maintained in multiple places Fiscal calendar definition is maintained for each company, requiring redundant setup across companies that maintain the same calendar Phyllis Currencies and exchange rates are set up and maintained in each company When consolidating financial data, there is no easy way to perform currency translations when using multiple rates

11. demo Shared Fiscal Calendars and Currencies

12. Demo 1 : Shared Fiscal Calendars and Currencies PersonaFeatures CoveredResults and Benefits PhyllisCentralized fiscal calendars Budgeting, Fixed Assets, and Ledger calendar definition has been streamlined, providing one central location to define calendars PhyllisShared calendars Eliminated redundant setup of calendars across companies that utilize the same fiscal year Phyllis Shared currencies Shared exchange rate types Shared currency exchange rates Consolidation uptake of rate types Currencies are shared and maintained across all legal entities Currency exchange rates can be shared across multiple legal entities Improved support for IAS 21 and FASB 52

13. video Chart of Accounts

14. Demo 1: Chart of Accounts PersonaPain Points and Challenges Phyllis Time-consuming to create new accounts Redundant creation and maintenance of multiple charts of accounts There is a limited number of ways to analyze financial data It is complex and time-consuming to add new dimensions Dual maintenance of dimension values for data that already exists in AX All financial dimensions are visible on every source document, in every legal entity, for all accounts Complex account rules are difficult to define Ensuring source documents are coded correctly

15. demo Chart of Accounts

16. Demo 2 : Chart of Accounts PersonaFeatures CoveredResults and Benefits Phyllis Main Account Template Shared Chart of Accounts Create new accounts in as little as 4 clicks Reduce data entry errors by creating new accounts based on a template Create and maintain a chart of accounts across legal entities PhyllisFinancial Dimension Framework Unlimited number of dimensions can be created Creation of dimensions is an end user experience Simplified setup and maintenance since a dimension can be based on an AX entity Phyllis Account Structures Advanced Rules Account Entry Control Separation of Operations and Accounting Financial dimensions can be restricted by chart of accounts and advanced rules Reduced setup and maintenance time with a new intuitive user experience Reduction of adjusting entries Increase productivity by separating operations from accounting, enabling users to create source document independent of how it will be recorded in GL

17. Legal entity Shared Data Concepts & Definitions 17 Ledger Currency Fiscal Calendar Chart of Accounts Account Structures & Advanced Rules Financial Dimensions Rate Type Exchange Rates General Journal Entries

18. Top Tips from the Session 1.Create entity-backed dimensions whenever possible to reduce the amount of dual maintenance. 2.While AX supports an unlimited number of dimensions, no more than 11 can be assigned to any single account structure. If you require more than 11 in an account structure, use advanced rules. 3.To utilize a unique set of dimensions for a company within an organization utilizing a shared chart accounts, you will need to create a separate chart of accounts and define those dimensions in the associated account structure(s). 4.Utilize the display level on main accounts and dimension values to specify override parameters at the company and/or chart of accounts level.

19. Top Tips from the Session 5.Use advanced rules when the rule only applies to a few accounts and/or dimensions. 6.Use the account entry control fly-out to make it easier to identify the segments of your ledger account. 7.Use the main account templates to help ensure consistency and accuracy in creation and maintenance of your main accounts.

20. What I showed you today…

22. Related sessions BRK239: Budgetary Control and Commitment Accounting BRK240: Managing the Accounts Payable Process BRK237: Deep Dive into Microsoft Dynamics AX 2012 Financial Foundations CHK205: Financial Data Architecture Q&A CHK207: Financial Distribution Q&A BRK238: Simplify Compliance with Microsoft Dynamics AX: Audit Workbench, IFRS and Compliance Portal BRK241: Managing the Accounts Receivable Process from Invoicing to Payments to Collections BRK242: Microsoft Dynamics AX Financial Reporting Options including Management Reporter

23. Visit our Focus Rooms Evaluation of Implementation Proposals by Dynamics AX R&D Solution Architecture & Industry Experts Gain further insights on Dynamics AX Industry Solution Offerings Resolution Guidance on Solution Roadblocks Networking Focus Topic Highlight Business Intelligence Tuesday 2.15pm – 5.45pm Risso 6C Risso 8A Risso 7B Risso 7A Risso 6C Risso 6A/B

24. Q&A

25. © 2011 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.