1. ® Microsoft Office 2010 Excel Tutorial 1: Getting Started with Excel

2. XP Objectives Understand the use of spreadsheets and Excel Learn the parts of the Excel window Scroll through a worksheet and navigate between worksheets Create and save a workbook file Enter text, numbers, and dates into a worksheet Resize, insert, and remove columns and rows New Perspectives on Microsoft Office 201022

3. XP Objectives Select and move cell ranges Insert formulas and functions Insert, delete, move, and rename worksheets Work with editing tools Preview and print a workbook New Perspectives on Microsoft Office 201033

4. XP New Perspectives on Microsoft Office 20104 Visual Overview

5. XP New Perspectives on Microsoft Office 20105 The Excel Window

6. XP Microsoft Office Excel 2010 Computer program used to enter, store, analyze, and present quantitative data Creates electronic versions of spreadsheets – Collection of text and numbers laid out in a grid Displays values calculated from data Allows what-if analysis – Ability to change values in a spreadsheet and assess the effect they have on calculated values New Perspectives on Microsoft Office 20106

7. XP Spreadsheet Data in Excel New Perspectives on Microsoft Office 20107

8. XP Worksheet Navigation A workbook can have two kinds of sheets: – Worksheet contains a grid of rows and columns into which user enters data – Chart sheet provides visual representation of data Cell reference identifies column/row location New Perspectives on Microsoft Office 20108

9. XP Worksheet Navigation To navigate between worksheets – Use sheet tabs To navigate within a worksheet – Use mouse, keyboard, GoTo dialog box, or type cell reference in Name box New Perspectives on Microsoft Office 20109

10. XP Worksheet Navigation Keys New Perspectives on Microsoft Office 201010

11. XP Planning a Workbook Use a planning analysis sheet to define: Goal or purpose of workbook – What problem do I want to solve? Type of data to collect – What data do I need? Formulas needed to apply to data you collected and entered – What calculations do I need to enter ? Appearance of workbook content – What form should my solution take? New Perspectives on Microsoft Office 201011

12. XP Entering Text, Numbers, and Dates Text data – Combination of letters, numbers, and symbols – Often referred to as a text string Number data – Numerical value that could be used in a mathematical calculation Date and time data – Commonly recognized formats for date and time values New Perspectives on Microsoft Office 201012

13. XP Entering Text New data appears in both the active cell and the formula bar Truncated data (Hidden data--Numbers too large to fit in a column will be converted to ######) AutoComplete- helps make entering repetitive text simpler To enter multiple lines of text within a cell – Create a line break with Alt + Enter (or use text wrap on the ribbon) New Perspectives on Microsoft Office 201013

14. XP Entering Text New Perspectives on Microsoft Office 201014 Data is automatically formatted by Excel as it’s entered. Text is left aligned Text too large to fit within the confines of a cell will be truncated once data appears in the cell to its right

15. XP Entering Numbers New Perspectives on Microsoft Office 201015 Numbers are right-aligned within cells.

16. XP Working with Columns and Rows To make data easier to read: – Modify size of columns and rows in a worksheet To modify size of columns or rows: – Drag border to resize – Double-click border to autofit – Use the Format button in the Cells group on the Home tab of the ribbon New Perspectives on Microsoft Office 201016

17. XP Working with Columns and Rows Column width – Expressed in terms of number of characters or pixels (8.43 characters equals 64 pixels) – Note: Pixel size is based on screen resolution Row height – Measured in points (1/72 of an inch) or pixels – Default row height: 15 points or 20 pixels New Perspectives on Microsoft Office 201017

18. XP Working with Columns and Rows New Perspectives on Microsoft Office 201018 When using Alt-enter to add an additional line of data within a cell, the row height will adjust to accommodate all lines once the enter or tab key is typed.

19. XP Working with Columns and Rows Inserting a column or row – Existing columns or rows shift to accommodate New Perspectives on Microsoft Office 201019

20. XP Working with Columns and Rows Deleting and clearing a row or column – Deleting removes both the data and the cells – Clearing removes the data, leaving blank cells where data had been New Perspectives on Microsoft Office 201020

21. XP New Perspectives on Microsoft Office 201021 Visual Overview

22. XP New Perspectives on Microsoft Office 201022 Worksheet Data

23. XP Working with Cells and Ranges Range reference indicates location and size of a cell range – Adjacent (A1:G5) – Nonadjacent (A1:A5;F1:G5) Selecting a range – Work with all cells in the range as a group Moving and copying a range – Drag and drop – Cut and paste New Perspectives on Microsoft Office 201023

24. XP Working with Cells and Ranges Inserting and deleting a range – Existing cells shift to accommodate the change New Perspectives on Microsoft Office 201024

25. XP Working with Formulas Formula – An expression that returns a value – Written using operators that combine different values, resulting in a single displayed value New Perspectives on Microsoft Office 201025

26. XP Working with Formulas Entering a formula – Click cell where you want formula results to appear – Type = and an expression that calculates a value using cell references and arithmetic operators Cell references allow you to change values used in the calculation without having to modify the formula itself – Press Enter or Tab to complete the formula New Perspectives on Microsoft Office 201026

27. XP Working with Formulas Order of precedence (operations) – Please Excuse My Dear Aunt Sally – Set of predefined rules used to determine sequence in which operators are applied in a calculation – To overrule place calculations inside parentheses in order from left to right New Perspectives on Microsoft Office 201027

28. XP Working with Formulas Viewing individual formulas – Select cell and review expression displayed in the formula bar – Each cell reference is color coded in the formula and corresponding cell in the worksheet Viewing all formulas in a worksheet – Enter formulas view by clicking the Formulas tab and then clicking the Show Formulas button – Or Hold down the Alt key and type the accent key located in between the Esc key and the Tab key New Perspectives on Microsoft Office 201028

29. XP Formulas View New Perspectives on Microsoft Office 201029