1. THE E- MANAGEMENT TOOL Product Training Date: 19 th May 2010

2. Agenda  Introduction about the e Management Tool  Different Work Planning Processes  Different Process Architectures  Practical Demonstration  Questions and Answers

3. In Today’s Training  We will mainly focus on the following sections  Work Planning  Activity Planning  Activity Reporting  Budget Requests (Finance)

4. E Management Tool  Web Based Tool  Simple, Practical and Elegant  Modular Approach  Most of the UNISDR processes implemented in different sections.  Different Sections in the tool  HUD – Dashboard  Programme – Plan work plans, Activities, Funds  Office – Manage Missions, MoUs and Contracts

5. Request Make Budget Request General Work Planning Flow Work Plan Activities and Tasks Funds Budget Requests Create Funds Create Activities Manage Funds

6. Work Plan Architecture Work Plan Outcome Output Main Activities Sub ActivitiesBudget Request Fund Source Work Plan Allocations WPA Responsible Role WPA Officers WPA: Work Plan Administrator WPA Officers Work Plan SectionFunds Section

7. Activity Reporting Architecture Work Plan Main Activities (MA) Assignment of MA to Officers View and Export Activity Reports Submit AR for a Schedule Configure & Schedule AR AR will be done on all the MA assigned to the officer WPA Responsible Role WPA WPA: Work Plan Administrator Administrator Officer All Activity Reporting (AR) FlowWork Plan Section

8. Budget Requests Architecture Work Plan Main Activities Sub Activities Budget Requests WPA Officers WPA: Work Plan AdministratorRFA: Regional Fund Administrator RFA Budget Request FlowWork Plan Section Budget Requests Officers Compile and Request Budget Cable Receive Money from Geneva HQ Obligate Money to Budget Requests Input Expenses Incurred for Sub Activities RFA

9. Programme Section  Single Point Entry to work planning and activity scheduling.  Modules implemented:  Work Planning  Activity Planning  Fund Tracking  Activity and Output Reporting