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Passive vs. Active voice Carolyn Brown Taller especializado de inglés científico para publicaciones académicas D.F., México 10-28 de junio de 2013 UNDERSTANDING.

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Presentation on theme: "Passive vs. Active voice Carolyn Brown Taller especializado de inglés científico para publicaciones académicas D.F., México 10-28 de junio de 2013 UNDERSTANDING."— Presentation transcript:

1 Passive vs. Active voice Carolyn Brown Taller especializado de inglés científico para publicaciones académicas D.F., México 10-28 de junio de 2013 UNDERSTANDING THE SUBMISSION AND PUBLICATION PROCESS Background and Basics in Academic Researching and Publishing

2 Submission process Visit Web site of target journal Read the Instructions for authors and prepare the manuscript according to these instructions Following instructions for each journal makes the process faster If you’re not sure whether your manuscript fits the journal, call or email the editor — this saves time for them and you

3 Submission process Some journals have ▫“page charges” (fee per final published page), ▫a “publication fee” (flat rate fee), or ▫“colour charges” (charges to print colour figures) that you must pay Ensure you can pay these before you submit

4 Submission process Write a cover letter, signed by all authors. See template. The letter contains such information as: ▫Brief statement of objective and original contribution of your research ▫Work is original, never published before or ▫Previous presentations and publications of this work, including abstract (poster, oral presentation, conference program, proceedings, etc.) ▫Contribution of each author ▫Source of all funding and non-monetary support ▫Other points for ethical issues (permissions, treatment of animals and humans)

5 Submission process Understand the function of the editors Some journals have one editor, or two or three co-editors Some have “sub-editors,” “associate editors,” “deputy editors,” and “section editors” Some journals ask you to submit to the appropriate editor

6 Submission process Use online submission interface on journal Web site Have full information about co-authors, and files for article, tables, figures, cover letter, and permissions ready to go before starting Some journals ask for suggestions for peer reviewers Close your door and don’t answer the phone! Go through the whole submission process without interruption Subsequent communication is by email Log on to Web site to send your revision

7 Peer review Editor will make first determination: ▫Does manuscript fit this journal? ▫Is the English good enough that peer reviewers will understand it? If the answer is no, they will send it right back to you with a letter explaining this. ▫“We don’t publish papers on a change to a species range. Try Reptiles Record.” ▫“We advise you to get help with your English before submitting.” If the answer is yes, it goes to peer review

8 Peer review Peer review can take weeks to months Peer reviewers (usually 2 or 3) write notes to direct a revision They recommend acceptance, revision, or rejection Some have other outcomes such as “reject/resubmit” Editor makes final decision Rejection rates are going up because so many papers are submitted Manuscripts must not only have good research and ideas, but also be novel and innovative

9 Revision Revise based on peer reviewers’ comments ▫Make changes for each comment, and indicate the changes you have made in notes to the editor ▫If you disagree and do not wish to make the change, respond to comment, explaining why you are not changing the manuscript Revise as soon as possible and send back Most revised manuscripts are accepted after a quick review by the editor An extensive revision may require a second round of peer review

10 Rejection If your paper is rejected, don’t despair It doesn’t mean your paper is poor It may not fit this journal, or the journal may have too many good papers to publish all of them Have you explained that your research is different, novel, unique? Send to the next journal on your list Many good articles are rejected a few times before publication

11 Acceptance Congratulations! Your paper is accepted But it’s not over Your manuscript is copy-edited by an editor at the journal Your figures may be worked on by a graphic designer You are sent the edited manuscript with questions – spend time going through it and ensuring it is all correct and accurate

12 Acceptance You may be sent separate proofs of graphics – make sure they are clear, legible, correct colour You may be sent separate proofs of the laid out pages, with or after the edited manuscript Ensure figures and tables are an appropriate size and legible

13 Offprints/Reprints The journal will ask if you want to order “offprints” or “reprints” of your article This is a good idea, to provide high-quality, legal copies of your article to colleagues and to promotion and tenure committees Some journals now also give you a PDF of your article

14 Publication After you correct proofs, it may still take a while for your article to appear To publish articles faster, many journals publish the articles on the Web site before they are printed Check the journal Web site every week to see when your article appears – the journal may not let you know Call all your friends and put the link on Facebook!

15 Examples Let’s look at the instructions and submission requirements for some journals Biological Conservation Conservation Biology Journal of Arid Environments PLoS One Health and Place Zootaxa


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