1. 8/28/97Organization of Information in Collections OCLC Searching and Introduction to Description with AACRII University of California, Berkeley School of Information Management and Systems SIMS 245: Organization of Information In Collections

2. 8/28/97Organization of Information in Collections Review MARC

3. 8/28/97Organization of Information in Collections Structure of MARC Records 0XX = Control information, numbers, codes 1XX = Main entry 2XX = Titles, edition, imprint 3XX = Physical description, etc. 4XX = Series statements 5XX = Notes 6XX = Subject access fields 7XX = Name, etc. added entries or series; linking 8XX = Series added entries; holdings and locations 9XX = Reserved for local implementation

4. 8/28/97Organization of Information in Collections OCLC MARC OLUC da gilb,hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: 4680933 Rec stat: c Entered: 19790222 Replaced: 19960515 Used: 19980821 > Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, < > 1 010 gs17-387 < > 2 040 DLC $c COA $d OCL < > 3 050 QE75 $b.P9 no.105 < > 4 086 0 I 19.16:105 < > 5 090 $b < > 6 049 UCBB < > 7 100 1 Gilbert, Grove Karl, $d 1843-1918. < > 8 245 10 Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. < > 9 260 Washington : $b U.S. Gov't Print. Off., $c 1917. < > 10 300 154 p. : $b ill., maps, plates ; $c 29 cm. < > 11 410 20 Geological Survey (U.S.). $t Professional paper - United States Geological Survey ; $v no. 105 < > 12 500 At head of title: Department of the Interior. < > 13 500 Many of the plates printed on both sides of leaf. < > 14 650 0 Hydraulic mining. < > 15 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <

5. 8/28/97Organization of Information in Collections Today OCLC Searching Introduction to AACRII

6. 8/28/97Organization of Information in Collections Using OCLC to find MARC Records Logon to MELVYL from any screen type start from the database selection screen type oclc at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class at the password prompt, enter the password as supplied in class

7. 8/28/97Organization of Information in Collections Searching Use derived keys directly Use “fin index search_value” For Authority searches –cho AF; SCAN –Use SCA with AF phrase indexes –Use derived keys with preceding ‘[‘ Use “ret” to get out of REVISE mode

8. 8/28/97Organization of Information in Collections OCLC search keys (Numeric) an = OCLC Number (OL or AF) bn = ISBN (OL or AF) cd = CODEN (OL) gn = Government Document Number (OL) ln = LC Control Number (LCCN) (OL or AF) mn = Music Publisher Number (OL) sn = ISSN (OL or AF)

9. 8/28/97Organization of Information in Collections OCLC search keys (Derived) da = Derived Author/Title (OL) dc = Derived Corporate Name (OL) dn = Derived Name (AF) dp = Derived Personal Name (OL) ds = Derived Topical Term (AF) dt = Derived Title (OL or AF)

10. 8/28/97Organization of Information in Collections Derived Keys Format TYPE FORMAT EXAMPLE Name/title 4,4 mitc,gone Title 3,2,2,1 lif,in,th,f Personal name 4,3,1 bach,joh,s Corporate Name* =4,3,1 =ener,off,o Conference Name =4,3,1 =high,ene,p

11. 8/28/97Organization of Information in Collections OCLC Phrase Search Keys ti Title OL or AF pn Personal name AF co Corporate name AF cn Conference name AF su Subject AF

12. 8/28/97Organization of Information in Collections OCLC Searches: examples fin ln 72-4519 fin gn ga 11376109 fin dt cat,of,th,m and yr 1980-81 and ft bks fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks sca ti journal of the american med

13. 8/28/97Organization of Information in Collections Limiting results set ft bks and yr 1985- and act gon,wi,th,w/1964 –year : 1964 –decade : 19xx –range : 1950-1960 –open ranges : 1950- or -1950

14. 8/28/97Organization of Information in Collections Copy Cataloging Find the best matching record on OCLC (or RLIN) to the item in hand. Make any corrections to existing record to match the item in hand “Produce” the new record.

15. 8/28/97Organization of Information in Collections Homework Assignment 2 (OCLC searching) extended until next Monday

16. 8/28/97Organization of Information in Collections Introduction to Description Description (or descriptive cataloging) is concerned with indentification of an item and recording information about the item so that it may be identified exactly and cannot be confused with another item. (From Wynar/Taylor)

17. 8/28/97Organization of Information in Collections Structure of AACRII Part I: Description –Chap 1: General –Chap 2: Books, pamphlets and printed sheets –Chap 3: Cartographic Materials –Chap 4: Manuscripts –Chap 5: Music –Chap 6: Sound recordings –Chap 7: Motion Pictures and videorecordings –Chap 8: Graphic Materials –Chap 9: Computer Files –Chap 10: Three-Dimensional Artefacts and Realia –Chap 11: Microforms –Chap 12: Serials –Chap 13: Analysis

18. 8/28/97Organization of Information in Collections Structure of AACRII Part II: Headings, Uniform Titles, and References –Chap 21: Choice of Access Points –Chap 22: Headings for persons –Chap 23: Geographic Names –Chap 24: Headings for Corporate Bodies –Chap 25: Uniform Titles –Chap 26: References

19. 8/28/97Organization of Information in Collections Organization of the Description Title and statement of responsibility Edition Material specific details Publication, distribution, etc. Physical description Series Notes Standard numbers and terms of availability

20. 8/28/97Organization of Information in Collections Punctuation “Precede each area, other than the first, or each occurrence of a note or standard number, etc., area, by a full stop, space, dash, space unless the area begins a new paragraph.” 1.0B1

21. 8/28/97Organization of Information in Collections Next Time AACR II Rules for description