1. 1 Sakai Project Sites: Who Uses Them & Why? Panelists: Stephanie Teasley & Emilee Rader, University of Michigan Wende Morgaine, Portland State University Jeff Narvid, University of California, Berkeley

2. 2 Panel Participants Stephanie Teasley & Emilee Rader School of Information Usability, Support, and Evaluation (USE) Lab University of Michigan Wende Morgaine & Nate Angell Office of Academic Affairs & Web Communications Portland State University Jeff Narvid Training and Support Team University of California, Berkeley

3. 3 Thoughts about Project Sites “We’re doing a bake-off between Sakai & Moodle. But that might not be a good idea. Now I understand what we’d be missing if we go with Moodle [which doesn’t have project site capability].” – small college IT administrator “We were uncertain about project sites, so we just turn them on by request from faculty.” – public university IT administrator

4. 4 Goals/Purpose of This Session Provide quick history of project site capability. Present an overview of project site use at UM, Portland State, & Texas State. Discuss various use cases to illuminate the potential of project sites. Answer questions about project site support and training issues.

5. 5 History of Project Sites CourseTools use at UM led to the creation of WorkTools.

6. 6 More History UM’s CourseTools became “CTNG” where course site and project site capability was available in the same application (CHEF architecture). Creation of Sakai preserved this dual use for CTools. At UM, we faced migration issues to move users off WorkTools into CTools. started May, 2005 until WTs server turned off in August 2005.

7. 7 CTools Project Sites As of May 21, 2006: 7,223 Project Sites 10,764 Course Sites 69,125 Users

8. 8 bSpace Project Sites Jan 2Jan 30Feb 10Mar 21Apr 12May 9 Total Project Sites 114663109126150

9. 9 Project Sites Data Set All project sites existing on Dec 31, ’05 Analyzed event logs from Jan 1,’05 to Dec 31, ’05 There were 1251 existing sites, inactive in 2005 Identified 3169 “active sites” (sites with events on more than one day in 2005) Jan 05 Jan 06 WTs Migration Winter term Sp/Summer term Fall term May Sept

10. 10 Event Log (!)

11. 11 Weekly Average Project Site Events

12. 12 Project Site Events by Week (2005)

13. 13 Project Sites Used by Week (2005)

14. 14 Final Data Set Included only sites with more than one event on more than one day Removed “extreme” sites to create picture of “typical use.” Top 20% of sites with total events and total users counts. Total “typical sites” in analysis n = 2253

15. 15 Typical Sites: Descriptives MeanModeRange Age in days319.691001-1214 Registered members9.8240-528 Active members3.8621-10 Total events95.0372-400 Resources events84.7010-400 Announcements events2.3400-180 Discussion events1.6100-272 Chat events3.0400-336 Calendar events3.3400-308

16. 16 Typical Sites: Comparing Tool Use Event typeEvent countSites Resources190,834 (89%)2198 (98%) Announcements5273 (2.5%)886 (39%) Discussion3629 (1.8%)343 (15%) Chat6855 (3.2%)327 (15%) Calendar7514 (3.5%)501 (22%) N = 214,105 eventsN = 2253 sites

17. 17 Typical Sites: Comparative Tool Use Event typeNRes mean Annc mean Disc mean Chat mean Cal mean 2+ resources210290.742.261.342.582.35 2+ announcements610100.718.193.945.875.72 2+ discussion24780.135.8514.37.595.86 2+ chat252113.345.315.5426.903.53 2+ calendar39784.445.904.025.2218.66 All typical sites225384.702.341.613.043.34

18. 18 Typical Sites: Resource Use Resources only (mean) Resources + other tools (mean) Age in days326.84310.53 Registered members 8.2311.84 Active members 3.454.38 Files used (resources) 77.1294.39 N1264 sites989 sites

19. 19 Most Common Resources File Types (1) Microsoft Word (67753) PDF (39586) Images (23998) HTML (19577) Unknown (15823) Microsoft Excel (11682) Microsoft PowerPoint (11322) URL (11268)

20. 20 Most Common Resources File Types (2) Plain text (4307) Zip or other archive (1775) Audio (1635) Video (1527) Rich text (776) Postscript (554) Microsoft Visio (375)

21. 21 Resource File Structure of Research Site

22. 22 Resource File Structure of Admin Site

23. 23 Project Sites: Who and Why StudentsFacultyStaff Learning study groups Faculty dev. (peer) HR Research class projects grants & projects grant proposals Administration student organizations faculty committees tenure case books

24. 24 Top 50 Most Active Sites... 17 admin (electronic reserves, faculty searches, hr initiative) 20 learning (course resources, student course projects) 7 research (research activities not associated with a particular course) 6 extracurricular (fraternity, sorority, choral group, nonprofit run by students)

25. 25 Examples of Interesting Cases Faculty co-writing book “Right now I am using bSpace to store documents that I am working on with other people. One is a book project, and we have all of the working drafts of our book on line so the two co-authors and the permissions editor can access them. The others are smaller paper projects or executive education offerings.”

26. 26 Examples of Interesting Cases Staff use “I see resources as being a primary tool for us. We're a campus staff organization, with maybe 60-80 people on our mailing list. We'd like them to be able to go to a site, look for resource links to information, or find slide-shows of past presentations or meetings, templates with various functionality.”

27. 27 Examples of Interesting Cases Planning for future uses “After our first use of bSpace this summer, we anticipate creating additional project sites for teachers and students who are working together, and for staff to use in collaborating on grant proposals and other projects.”

28. 28 Project Site Problems Sakai development focused on LMS use (no separate tool set) No version control (Wiki?) No groups/sections Public/private site listing

29. 29 bSpace Project Site Survey Q1: How do you currently use bSpace to support your project(s)? Tell us your story. Q 2: How do the current bSpace tools, such as Announcements and Resources, coincide with how you would like to use a collaboration and learning environment? Q3: How do you anticipate using bSpace in the future? Q4: What, if any, additional bSpace training and support would you like from Educational Technology Services (ETS)? Check all that apply. Q5: If you indicated in Question 4 above that you would like additional training and support from ETS, please elaborate on exactly what tutorials, workshop topics, etc. would be helpful to you. Q6: Have you or would you recommend bSpace to a colleague?

30. 30 Questions?

31. 31 Contact Information Stephanie Teasley – CTools, University of Michigan steasley@umich.edu Emilee Rader – School of Information, University of Michigan ejrader@umich.edu Wende Morgaine – Office of Academic Affairs, Portland State University wendemm@gmail.com Nate Angell – Web Communications, Portland State University angell@pdx.edu Jeff Narvid – bSpace, University of California, Berkeley jeffn@media.berkeley.edu

32. 32 Typical Sites: Resource Events Event typeEvent countSites New file64839 (34%)2060 (94%) Read file104140 (54.5%)1941 (88%) Revise file8497 (4.5%)1204 (55%) Delete file13358 (7%)1271 (58%) N = 190,834 eventsN = 2198 sites

33. 33 Typical Sites: Resources Events NNewReadReviseDelete 2+ New file events 189334.1653.254.456.85 2+ Read file events 185331.9956.154.526.97 2+ Revise file events 89643.1783.239.1410.24 2+ Delete file events 100544.5781.186.9513.03 All typical sites225328.7846.223.775.93