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Produced by the Missouri Department of Elementary and Secondary Education in collaboration with CTB/McGraw-Hill MAP Grade-Level Examiners Manual Training.

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Presentation on theme: "Produced by the Missouri Department of Elementary and Secondary Education in collaboration with CTB/McGraw-Hill MAP Grade-Level Examiners Manual Training."— Presentation transcript:

1 Produced by the Missouri Department of Elementary and Secondary Education in collaboration with CTB/McGraw-Hill MAP Grade-Level Examiners Manual Training Spring 2009 Produced by the Missouri Department of Elementary and Secondary Education in collaboration with CTB/McGraw-Hill 1

2 Overview The Missouri Assessment Program (MAP) is one of several educational initiatives mandated by the Outstanding School Act of 1993. The State Board of Education mandated the Department of Elementary and Secondary Education (DESE) to identify the knowledge, skills, and competencies that Missouri students should acquire. 2

3 DESE uses testing information to: Monitor the progress of Missouri students in meeting the Show-Me standards Inform the public and state legislature about student performance Decide state and federal accountability issues Make informed decisions about educational issues Improve the services provided to Missouri students 3

4 Missouri Assessment Program Grade-level Assessments for Spring 2009 Communication Arts:Grades 3-8 Mathematics: Grades 3-8 Science: Grades 5 and 8 4

5 Testing Time Guidelines Testing times vary by grade level. Testing time has increased given the fact that additional Field Test Items are embedded. 5

6 Types of Questions Students content knowledge is measured using three types of test items. Selected Response (multiple choice) Constructed Response (short answer) Performance Events or Writing Prompts 6

7 Field Test Items Field test items are embedded throughout the test. The testing times reflect additional time for the embedded field test items (EFT). 7

8 Test Examiners Manual An Examiner can administer more than one content area in a grade level using one manual. Steps 1-4: Contain the same information in all content areas Step 5:Contains test administration directions specific to Communication Arts, Mathematics, and Science for relevant grade level Steps 6-8:Contain the same information in all content areas 8

9 Table of Contents Step 1Preparing for Testing and Testing Schedule Step 2 Organize Your Classroom Step 3Check Your Testing Materials Step 4Before Testing Step 5Administer the Test Step 6Invalidations and Make-ups Step 7After Testing: Student Status Coding Step 8 Assemble Materials for Return Glossary 9

10 Glossary Located on the last 2 pages in each Examiners Manual. An extensive list of terms and definitions used for testing materials and administering the assessment. Helpful resource while reviewing the procedures/guidelines for administering the grade-level test. 10

11 Step 1: Preparing for Testing (Pages 1-3) Testing Schedules are on Page 1 for all content areas. Review test directions in the Examiners Manual in advance. Student testing materials shall not be viewed by examiners, with the exception of translators, before testing. Some sessions are strictly timed. Other sessions allow students who are making adequate progress to complete the test. 11

12 Step 1: Preparing for Testing (Continued) Each test session must be completed in one sitting. One proctor for every 20 students in excess of 30 is allowed. Accommodations – Discussed in Step 7 (ELL and IEP). 12

13 Use Standardized Testing Procedures Follow the instructions to ensure that similar testing conditions are used in all classrooms. * Read test directions exactly as written. * Observe time allowances for strictly-timed sections. Verify that students understand the directions and how to mark answers - * Test directions from the manual can be clarified if necessary. * Test directions and items in student test books CANNOT be clarified or paraphrased. 13

14 Large Print and Braille Braille and Large Print test books have special instructions that accompany the test books rather than the Test Coordinator Kit. Accommodations must be coded on SIS inside front cover of the test book. Brailler can be used for the Braille edition. Manipulatives are included with Braille and Large Print editions. Braille and Large Print test books must be transcribed to regular test book (Form A). Mark the Braille and Large Print book Contents transcribed to a regular test book. DO NOT SCORE and return to CTB/McGraw-Hill with the unused test books. 14

15 Step 2:Organize Your Classroom (Page 4) Plan and organize for: Distributing and collecting materials Making seating arrangements Using a Do Not Disturb Sign Noting starting and stopping times on the board for the timed sections of the test 15

16 Do Do remove all information from the room that might cue students about test content or process. 16 Do Do prepare students the day before the test to get a good nights sleep. Do Do remind students to use ONLY No. 2 non-mechanical pencils to bubble in their answers. Do Do eliminate noise distractions. FOUR DOs FOR EXAMINERS

17 Dont Dont limit students -- encourage students to attempt all items. 17 Dont Dont return books to students to have them revise or complete answers. Dont Dont correct answers that are wrong. THREE DONTs FOR EXAMINERS

18 Step 3: Check Your Testing Materials (Pages 5-7) Examiner materials: 1.Examiners Manual 2.Student barcode labels 3.Test Books 4.Manipulatives - Prepare by having all manipulatives punched-out prior to testing 5.One Group Information Sheet (GIS) per Examiner/Grade 6.Large white envelopes 7.A box or envelope for unused test books 8.Do Not Disturb sign 18

19 Student Materials Items not provided but specified for use in various testing sessions are: Writing instruments – students must use non-mechanical, No. 2 pencils Scratch paper for Communication Arts and Mathematics Bookmarks (such as blank paper strips or index cards) 19

20 Ancillary Materials for Communication Arts Grade 3: A standard dictionary and extra paper for writing first drafts may be used only during Session 2. Grades 7: A standard dictionary, thesaurus, grammar handbook, and extra paper for writing first drafts may be used during Session 2. Grades 4, 5, 6, 8: No tools may be used for any session of the test. 20

21 Ancillary Materials for Mathematics 21 Manipulatives: Students will be provided with a standard set of manipulatives for use during the test if needed. No other classroom sets of manipulatives are allowed. Reference Sheets: Grades 3 through 7 are provided all necessary formulas and conversions within the items. No separate reference sheet will be provided. Grade 8 will be provided with a reference sheet that contains formulas and conversions. Calculators: Grades 3 through 5 are not allowed to use calculators during any session of the test. Grades 6 through 8 may use calculators except during Session 2, Parts 1 and 3. If schools choose to use calculators on the other parts of the test, students should be given advanced notice and given access to a calculator.

22 Ancillary Materials for Science Reference Sheets: Grade 5 will not be provided a reference sheet. Necessary formulas and conversions will be included within the item. Grades 8 will be provided with a reference sheet that contains formulas and conversions when required by particular items. Calculators: Grade 5 and 8 will not be allowed to use calculators during any session of the test. 22

23 Security Shall Nots Testing materials shall not be photocopied, duplicated or made accessible to non-testing personnel. Testing materials shall not be viewed by examiners before testing. Testing materials shall not be discussed between examiners. Testing materials shall not be left in an unsecured area at any time, for any reason -- must be locked in a secure cabinet or in a secure room before, between, and after testing sessions. Test books shall not be shared between schools. 23

24 Security Barcode Each test book has a unique barcode, numbered in consecutive order for security and inventory. Security barcodes are located on the lower right-hand corner of the student test book. Barcodes should be checked by DTC and STC, and books counted by the examiner. 24

25 Translators Translators should be a contracted employee and must be trained in giving the assessments. All tests, except Communication Arts, may be read to ELL students in their native language. ELL students may give responses orally or in writing in their native language in all content areas. All native language written responses must be transcribed verbatim to another test book. Note: Accommodation Codes for ELL have been added in back of manual. 25

26 Step 4: Before Testing (Pages 7-9) 26 Affix the barcode label Do not complete the SIS Do not use the barcode label Bubble in ALL info on SIS Place one blank label over the incorrect label Then affix correct label Wrong student label is affixed Error in Student Name, Birth Date, Race/Ethnicity, Gender, MOSIS State ID When all information on the student pre-code roster is correct

27 Using Student Barcode Labels 27 No student barcode label Place 2 blank labels over incorrect label Bubble in all info on SIS Label attached with error in Student Name, Birth Date, Race/Ethnicity, Gender, MOSIS State ID Enroll/submit to core data Leave barcode area blank Bubble in all info on SIS

28 How to Fill Out the SIS ( if needed) (Page 8) 1. Student Name 2. Birth Date 3. Race/Ethnicity 4. Gender 5. MOSIS State ID 28

29 29

30 Step 5: Administer the Test Step 5: Administer the Test (Begins on Page 11. Section 5 will vary in length depending on grade level or content being tested). Help students relax and be positive. Explain the purpose of the test. Point out that some items may be more difficult or may be new to students – they are not expected to know all the answers. They are only expected to do their best. 30

31 Specific Instructions for Test Examiners instructions are given for each content area at each grade level. Content area is in alphabetical order– Communication Arts, Mathematics, and Science. Sample questions are illustrated and printed in the Examiners Manual for each content. A starting/stopping time graphic is printed for examiners to follow. 31

32 Specific Instructions for Test Sessions cannot be split over 2 days or over lunch periods. Break times are printed in the Examiners Manual. Notice the wording about not paraphrasing test questions and pronouncing only one word per sentence. 32

33 Step 6: Invalidations and Make-ups (Page 37 – Page numbers will vary due to variation in length of Step 5) Six categories for test invalidation: 1.Student discovered cheating. 2.Examiner reads any part of the C.A. test to student(s) other than students who are Blind/Visually impaired who do not read Braille. 3.Examiner signs any part of the C.A. test. 4.Examiner paraphrases test questions in any content area. 5.Examiner reads any part of the C.A. test to a student in the students native language. 6.A student uses a bilingual dictionary for any part of the C.A. test. 33

34 Examiners and STCs Responsibilities Regarding Invalidations The examiner must provide STC with student information and the reason for the invalidation. The examiner and STC must be in agreement about the invalidation due to cheating. The STC is responsible for filling in appropriate bubble in Accommodations Section of SIS. 34

35 Make-ups Students who are absent during one or more sessions of testing should make-up the sessions. If a student cannot participate in make-up testing sessions, follow the procedures in the Examiners Manual listed in Step 6. 35

36 Step 7: Student Status Coding (Page 39– Page numbers will vary due varying length of Step 5) How to fill in SIS Examiners /school personnel are responsible for completing the SIS after the last day of testing. The lower portion of the SIS is used for student status coding. Accommodation Codes are for ELL and IEP students ONLY. Descriptions for accommodations for ELL and IEP students are provided in the back of the manual. 36

37 Accommodations Footnotes Please observe the footnotes at the bottom of Accommodations pages. 1.Oral reading of CA except for blind students who do not read Braille 2.Paraphrasing test questions invalidates that students scores for accountability purposes. 3.If paraphrasing is used, student scores cannot be compared with scores generated under standard conditions. 4.Use of magnifying equipment, amplification equipment, graph paper, and testing with the teacher facing student are not listed as accommodations because these are no longer required to be reported as accommodations for the MAP tests. 37

38 Students Not Tested in Content Area Assessments Only two groups of students are not required to be tested - 1.MAP Alternate (MAP-A) students 2.ELL (English Language Learner) in the United States 12 months or fewer at the time of administration of MAP assessments may be exempted from the Communication Arts test. All other content areas must be assessed. 38

39 Step 8: Assemble Materials for Return (Pages 43-48 Page numbers will vary due to Step 5.) Checklist after testing: Student barcode labels are accurate and attached correctly. Student identifying information is correct and complete. The SIS should not be damaged or torn. All applicable accommodations are completed accurately. Non-mechanical, No. 2 pencil was used. Test books with issues/problems were transcribed and recorded. 39

40 Assemble Materials for Return (cont.) All loose papers, scratch paper, etc., are removed and securely destroyed. Examiners must count the test books against the pretest total – both used and unused. The STC completes and checks Group Information Sheets (GIS). Organize test books whose scores are to be reported together. 40

41 Assemble Materials for Return (cont.) Organize materials as shown in picture of the envelope - 1. MAP test books – each with a student barcode label or with a completed SIS 2. GIS for class/group NOTE: Do not seal the envelopes. The DTC will verify the contents before sealing them. 41

42 Large White Envelopes 42 Each envelope will hold approximately 5–10 test books, depending on grade level. If an Examiner has more than one envelope, put the GIS in the Examiners first envelope with as many test books as will fit. If multiple envelopes are needed to hold large groups of books, the envelopes should be bundled together and marked on the front upper-left corner 1 of X, 2 of X, 3 of X, etc., with X being the total number of envelopes. The information requested on the front of each envelope must be completed.

43 Assemble Materials for Return (cont.) Unused test books, Large Print and Braille test books can be placed in a box together labeled Unused Test Books. Draft copies of writing prompt and scratch paper should be given to STC for secure destruction. 43

44 What should an examiner do if a problem occurs? For any problems or questions, contact the STC who will, in turn, contact the DTC. The DTC is the sole channel for all communication between districts and the CTB/McGraw-Hill customer service line. The DTC should also be the channel of communication regarding testing issues with DESE. 44

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