Presentation on theme: "TIME -- The Current Reality Indicators of Time Problems How Do You Spend Your Time? The Best Time Management System Strategies: Overcoming Time Wasters."— Presentation transcript:
TIME -- The Current Reality Indicators of Time Problems How Do You Spend Your Time? The Best Time Management System Strategies: Overcoming Time Wasters Session Agenda
Fantasy #1: No one ever has enough time. Reality: We all have as much time as there is.
Fantasy #2: There are many ways to save time. Reality: You cant save time -- you can only spend it.
Fantasy #3: The longer you work the more you get done. Reality: The Law of Diminishing Returns applies here.
Fantasy #4: Productive people work harder than others. Reality: When youre in control -- youre relaxed.
Missed deadlines Excessive Stress Self doubt Sleepless nights Exhaustion Working long hours Overstuffed in-basket & briefcase Numerous crises
Crazy, Busy, Bullet Points! Speed excites - Slow is boring Adrenaline rush of multitasking Labor saving devices Connection and Disconnection Universe of Distractions
Small changes over time, make a big difference. If you dont have a plan, youll waste time.
How organized are you? Is your desk cluttered? Do you plan ahead? Do you prioritize? Have you learned to say no? What are your habits? Are you a complainer? How punctual are you?
How do you like to work? Complete one project before going to the next? Juggle multiple tasks at same time? Work during great bursts of energy? Work slower but evenly throughout the day?
Work Day 0% 100% 8 am 5 pm noon Energy
No Clear Goals Whats your organizational goal? Whats the purpose of your position? What are your personal goals?
Lack of Priorities What matters most? The A B Cs of prioritizing Critical few or trivial many The one thing principle Make a list of tasks Planning your day Strategic reserve time
Attempting To Do Too Much The Need to Achieve good enough Just say NO! Know your boundaries Be careful what you teach!
Socializing Manage your preferences Balance task & relationship Productive or Destructive? Avoid toxic people Notice Screen addiction
Personal Disorganization Misplacing & Forgetting Get rid of desk stress Create structures & systems Listen effectively
Crisis Management Murphys Law: If anything can go wrong it will Planning and Risk Assessment Take care of the important not urgent things
Ineffective Delegation Ego, Anxiety, & Perfection High Standards or Unrealistic Expectations? Fear of Losing Control Can you take this off my plate?
Interruptions Got a minute? That darn telephone! - out of control Teach people how to use your time
Meetings To Meet or Not to Meet? Purpose and Outcome? Staying on Track People hate meetings for a reason Recognize when its all been said
Procrastination Can we talk about this later? Identify the reason Break large jobs into smaller tasks Nagging Unfinished Tasks
Paperwork Dont be a scrapper! Push it around, change stacks, hope it will disappear, and store it just in case Out of sight - Out of mind Stop the in-coming flow Trim the FAT
Ever notice how people who tell you to calm down….are the ones who got you mad in the first place….
Decide what matters - and do it! Connect and communicate with others Listen to feedback from trusted others Strategic reserve time -- to think! Be polite - even when you are too busy Remember its ok to say - I dont know Take care of yourself - work and PLAY!
To Maximize My Time… What will I start? What will I continue ? What will I stop?