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McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Excel 2002 Lesson 1 Introduction.

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Presentation on theme: "McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Excel 2002 Lesson 1 Introduction."— Presentation transcript:

1 McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Excel 2002 Lesson 1 Introduction to Spreadsheet Software

2 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-2 McGraw-Hill/Irwin Lesson 1 Skills Introducing Excel and Worksheet Design Starting Excel Exploring the Excel Screen Moving Around the Worksheet Entering Labels Saving and Closing a Workbook Opening a Workbook Editing a Cell's Information Using the Office Assistant Other Excel Help Features Exiting Excel

3 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-3 McGraw-Hill/Irwin Introducing Excel & Worksheet Design Capabilities of a spreadsheet Organize Information Recalculate accurately What-If analysis Display data as graphs or charts

4 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-4 McGraw-Hill/Irwin Example of an Excel Spreadsheet

5 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-5 McGraw-Hill/Irwin Introducing Excel & Worksheet Design Sections of a well designed spreadsheet Documentation –specifies author, purpose, date, etc. Assumptions –displays variable factors that may change Input –stores entered data which will be manipulated Results or output –outcome of calculations performed

6 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-6 McGraw-Hill/Irwin Organization of a Spreadsheet Documentation and assumptions Input Output

7 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-7 McGraw-Hill/Irwin Starting Excel With computer and all devices on … Click start button Choose Programs folder Choose Excel option

8 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-8 McGraw-Hill/Irwin Starting Excel Menu bar Blank worksheet in document window

9 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-9 McGraw-Hill/Irwin Exploring the Excel Screen Title bar Menu toolbar Standard toolbar Screen Tip Active worksheet in workbook window Formatting toolbar Task Pane: organizes related commands

10 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-10 McGraw-Hill/Irwin Activating Toolbars Click on View and Toolbars Toolbars sub- menu appears Click on desired toolbar Check indicates active item; click to deactivate

11 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-11 McGraw-Hill/Irwin Moving Around the Worksheet To select a column Click on the column heading button Whole column is highlighted

12 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-12 McGraw-Hill/Irwin Moving Around the Worksheet Working in an active cell (intersection of a row and column) Cell pointer I-beam: to place insertion point Insertion point: where text will be entered

13 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-13 McGraw-Hill/Irwin Moving Around the Worksheet Move cell pointer –arrow keys –scroll bars Change pages –click on tabs –tab scroll buttons

14 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-14 McGraw-Hill/Irwin Moving Around the Worksheet Consider cell B4 active Note –thick cross mouse pointer –row, column buttons highlighted After scrolling to right, note … –row button still highlighted –name box still shows B4 as active cell

15 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-15 McGraw-Hill/Irwin Moving Around the Worksheet Using the Go To dialog box –Named cell references show here –specify name or cell reference –Special button to go to other kinds of objects

16 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-16 McGraw-Hill/Irwin Entering Labels Click desired cell to make it active Label is displayed both in cell and in formula bar as you type Label displays out of its column –as long as other columns are empty

17 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-17 McGraw-Hill/Irwin Worksheet with Labels Note –Documentation section –Label cut off, next cell occupied –Labels aligned left

18 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-18 McGraw-Hill/Irwin Saving and Closing a Workbook Click File and Save from the menu bar Use the Save As dialog box Specify new folder as needed with New Folder dialog box With name of file entered click Save button

19 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-19 McGraw-Hill/Irwin Saving and Closing a Workbook Note options available for saving files (in Options dialog box)

20 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-20 McGraw-Hill/Irwin Opening a Workbook Click the Open button Use the Open dialog box –Specify drive and/or folder –Choose file type as needed –Specify file name –Click Open

21 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-21 McGraw-Hill/Irwin Opening a Workbook Use Tools button to request a search Enter text to be searched for Specify where to search Specify file type Note search results Search dialog box.

22 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-22 McGraw-Hill/Irwin Editing a Cell's Information Click on desired cell –Cell pointer moves there –Contents displayed in formula bar Click mouse pointer (I-beam) to location within text –type, delete, copy, paste as needed I

23 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-23 McGraw-Hill/Irwin Using the Office Assistant Click Help on the menu bar –choose Show Office Assistant Enter question in dialog balloon Select a help topic

24 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-24 McGraw-Hill/Irwin Using the Office Assistant Read the chosen help topic –Note possible multiple panes of information Office Assistant can be disabled –uncheck option box in dialog box

25 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-25 McGraw-Hill/Irwin Other Excel Help Features Use "What's This?" –Click on Help and What's This? Cursor changes to ? –Click on a spreadsheet object –Explanation appears

26 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-26 McGraw-Hill/Irwin Other Excel Help Features Help topics found by keyword –enter key word –click Search –click on results

27 The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 1-27 McGraw-Hill/Irwin Other Excel Help Features View help results Note possible to choose sub topics Click to browse back to previous help file


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