1. East Carolina University Department of Human Resources

2.  One Form – completed - all appropriate signatures  Job Description -signed  ADA Check List -signed  Organizational Chart -signed -include new position (Section Four)

3.  Complete all required paperwork  Acquire all appropriate department/division signatures (approval)  Send to budget for signatures (approval)  Paperwork submitted to HR  E-mail notification sent upon receipt  Study completed  Notification  If new position, advertise with Employment  If reclassification, submit an EPAF

4.  Level Change -same as new position/reclassification -salary assessor worksheet  Labor Market/Skill Change -salary assessor -career adjustment worksheet  Retention -salary assessor -career adjustment worksheet -official offer letter

5.  Contact the appropriate Classification and Compensation Consultant  Consultant will advise  Submit the appropriate documents for review  Notification will be sent regarding approval  Submit EPAF

6.  Documentation -In-Range Salary Adjustment form (Broad-banded classes only)  Process -Complete all documentation -Obtain appropriate department/division signatures (approval) -Submit to budget for signatures (approval) -Submit to HR for review -Notification sent regarding approval -Submit EPAF

7.  Documentation - Same as documentation required for new position/reclassification  Process -Follow same process required for new position  Position Number = “I” + Job Class Number  Can hire up to 5 people in one position  Employee cannot work over 1560 hrs. annually

8.  Documentation - Same as documentation required for new position/reclassification  Process -Follow same process required for new position  Employee cannot exceed 3 years in the same time-limited position or both employee & position become permanent  Only 1 person in each position

9.  Submit Request for Temporary Employment form  Analyst reviews and assigns classification  Request goes back to employment  Employment enters job record in Banner  The position number will be “T” + Job Class Number

10.  Make sure that there is not an employee in the position when the action is requested  Submit a One Form to Classification and Compensation  Budget Office will “Cancel” the budget in Banner – this will “Close” the position in Banner

11.  SPA Positions Only  Exempt & Non-Exempt Positions  Assignment must be different than current job & be on an infrequent basis  Be specific in description of work to be performed  Employment sets up job record in Banner

12.  HR’s function is to make sure that person is not an ECU employee  Classification and Compensation signs off upon verification  Contractual is walked to Materials Management for processing on the same day it is received  IRS’S 20 Factors – used to determine if a worker is an independent contractor

13.  Send approved One Form to Classification and Compensation  Position # assigned  Department notified by e-mail of position #  Position set up by Information Processing Unit (IPS)  Budget office will activate the position in Banner

14.  Send appropriate documents to HR, Assistant Vice Chancellor for EPA Admin.  The AVC reviews & requests the position #, if approved.  The AVC will notify the department once approved  The AVC submits the approved paperwork to C&C  C&C submits paperwork to IPS for entry into Banner

15.  If you cannot do an EPAF after a new position has been approved: -check to see that the position has been set up in Banner - you may need to contact your budget representative to make sure that the budget has been attached