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Whats New in Year 5 The E-rate Program Enters Kindergarten!

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Presentation on theme: "Whats New in Year 5 The E-rate Program Enters Kindergarten!"— Presentation transcript:

1 Whats New in Year 5 The E-rate Program Enters Kindergarten!

2 October 25, 2001Michigan Information Network2 Topics b Window Opening b Forms 486 and 500 b SPIN Changes b Product and Service Substitutions b E-certification b Appeals b Eligible Services b FCC Deadline Extensions b Top 10 Reasons for Funding Denials

3 October 25, 2001Michigan Information Network3 Window Opening b The Year 5 E-rate window will open on Monday, Nov. 5, 2001 b It will close on Thursday, Jan. 17, 2002 b Forms 470 must be posted on the SLD web site by Thursday, Dec. 20, 2001 to allow for the 28-day posting requirement

4 October 25, 2001Michigan Information Network4 Form 486 b You must complete a separate Form 486 if: You receive FCDLs featuring more than one entity numberYou receive FCDLs featuring more than one entity number The Item 11a certification applies to certain FRNs and the Item 11b certification applies to other FRNs (for Funding Y4 and later)The Item 11a certification applies to certain FRNs and the Item 11b certification applies to other FRNs (for Funding Y4 and later) You file a waiver of CIPA requirements for a portion of your funded FRNs (for Y5 +)You file a waiver of CIPA requirements for a portion of your funded FRNs (for Y5 +)

5 October 25, 2001Michigan Information Network5 Form 486 cont. b When to file? No earlier than the receipt of an FCDLNo earlier than the receipt of an FCDL Funding Years 1, 2, and 3Funding Years 1, 2, and 3 –Should file within 10 days of the start of services Funding Year 4 and laterFunding Year 4 and later –Covered in the CIPA Filing Requirements for Year 4 session

6 October 25, 2001Michigan Information Network6 Form 486 Notification Letter b New letter currently under development by the SLD to confirm receipt of your Form 486 We have received your Form 486!

7 October 25, 2001Michigan Information Network7 Form 500 b Is being updated due to CIPA requirements b Cannot be used to change the Service Start Date to a date earlier than what is on the Form 486 Notification Letter

8 October 25, 2001Michigan Information Network8 Form 500 Notification Letter b New letter currently under development by the SLD to confirm receipt of your Form 500 We have received your Form 500!

9 October 25, 2001Michigan Information Network9 SPIN Changes b Post Copan requirements are more flexible b Applicant has to make 3 certifications: Change is allowed under state & local procurement rules/lawsChange is allowed under state & local procurement rules/laws Change is allowed under terms of contractChange is allowed under terms of contract Original Service Provider (SP) has been notified of intent to make changeOriginal Service Provider (SP) has been notified of intent to make change

10 October 25, 2001Michigan Information Network10 SPIN Changes cont. b If original SP contests certifications, its a matter for State courts b Refer to SPIN Change Guidance section in Reference Area of SLD web site b Refer to SPIN Change Guidance section in Reference Area of SLD web site

11 October 25, 2001Michigan Information Network11 SPIN Change Process b Applicant sends letter to: SPIN Change RequestSPIN Change Request Schools & Libraries Division Correspondence Unit P.O. Box South Jefferson Road Whippany, NJ 07981

12 October 25, 2001Michigan Information Network12 SPIN Change Process cont. b Applicant and original SP are given telephone notice of the change September SLD to institute noticeSeptember SLD to institute notice b New SP receives FCDL September SLD to provide more accurate information about amount remaining to be disbursedSeptember SLD to provide more accurate information about amount remaining to be disbursed

13 October 25, 2001Michigan Information Network13 Product and Service Substitutions b Substitution of the products and services indicated on Form 471 is allowed in limited circumstances b Recent changes provide greater flexibility

14 October 25, 2001Michigan Information Network14 Recent Changes b Old Approach 1-to-1 changes1-to-1 changes Service Provider initiatesService Provider initiates Same functionality interpreted narrowlySame functionality interpreted narrowly b New Approach No longer required Now optional Same functionality interpreted more broadly

15 October 25, 2001Michigan Information Network15 Same Functionality Changes b From hubs to switches b From 4 servers to 5 servers b From DSL to dial-up for Internet access b Yes

16 October 25, 2001Michigan Information Network16 Changes Not Considered Same Functionality b From Internet access to Telecom b From cabling to file servers b From Edgewood Elementary to Pinehurst Elementary b No

17 October 25, 2001Michigan Information Network17 Service Substitution Procedure b Submit service substitutions as minor modification via Block 2 of Form 471 b Attach letter with detailed description of from and to for proposed changes

18 October 25, 2001Michigan Information Network18 Service Substitution Procedure cont. b Attach certification described on web site (Reference Area - Service Substitutions) b Submit at least 90 days prior to the last day to receive service in order for PIA to have sufficient time to review and notify SP and Applicant

19 October 25, 2001Michigan Information Network19 E-certification b SLD working to implement for Year 5 Form 471 window opening Will require applicant to apply for User ID and PINWill require applicant to apply for User ID and PIN SLD will no longer require Description of Service attachments to be filed before the window closing (but they still must be filed!)SLD will no longer require Description of Service attachments to be filed before the window closing (but they still must be filed!)

20 October 25, 2001Michigan Information Network20 E-certification cont. b Forms to have E-cert capability: Services Requested470 - Services Requested Services Ordered471 - Services Ordered Services Confirmed486 - Services Confirmed Service Change500 - Service Change 472 (BEAR) - Applicant Invoice472 (BEAR) - Applicant Invoice b Refer to SLDs E-certification Update presentation on MIN and Merit web site

21 October 25, 2001Michigan Information Network21 Appeals b Where to review them: htmlwww.fcc.gov/ccb/universal_service/appeals. html ndlibs.htmlwww.fcc.gov/ccb/universal_service/schoolsa ndlibs.html

22 October 25, 2001Michigan Information Network22 Appeals - Tips for Successful Filing b Appeal must be received within 30 days of the date of the decision letter b Provide Application Number, FRN, etc. that is under appeal b Explain what decision you are appealing b Explain why you think the SLD made a mistake b Provide the backup documentation

23 October 25, 2001Michigan Information Network23 FCC Deadline Extensions b Deadline for delivery and installation of nonrecurring services is the September 30 that follows the June 30 close of the relevant funding year b If certain decisions (e.g., FCDL SP change approved) are issued after March 1, nonrecurring services may be delivered through September 30 of the following calendar year

24 October 25, 2001Michigan Information Network24 Top 10 Reasons for Funding Denials b 1) Missed filing deadlines b 2) 28-day rule (Know your ACD!) b 3) No Form 470 posted b 4) Competitive Bidding (vendors cant do it for you) Applicants must consider all bidsApplicants must consider all bids Price must be predominant factor in selecting a bidPrice must be predominant factor in selecting a bid

25 October 25, 2001Michigan Information Network25 Top 10 Reasons for Funding Denials cont. b 5) Using wrong version of the Form b 6) Forgetting to include all pieces of your application (e.g., Signed certification pages; Item 21 attachments) b 7) Incomplete application forms

26 October 25, 2001Michigan Information Network26 Top 10 Reasons for Funding Denials cont. b 8) Certification page not properly SIGNED and DATED b 9) Ineligible Services included on the application b 10) Invalid Telecom provider

27 October 25, 2001Michigan Information Network27 For More Information b Refer to the SLD web site b Refer to the following web sites: b Refer to your E-rate Training Coordinator (Jim Rarus)

28 October 25, 2001Michigan Information Network28 Questions? Laurie Taylor Michigan Information Network


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