Presentation is loading. Please wait.

Presentation is loading. Please wait.

Working Toward a Successful Book Fair! JulieHall Robyn Corum Paige Dobbins Penny Hanners Martha Eaton- Library Aide (not shown) A Team Effort!

Similar presentations


Presentation on theme: "Working Toward a Successful Book Fair! JulieHall Robyn Corum Paige Dobbins Penny Hanners Martha Eaton- Library Aide (not shown) A Team Effort!"— Presentation transcript:

1 Working Toward a Successful Book Fair! JulieHall Robyn Corum Paige Dobbins Penny Hanners Martha Eaton- Library Aide (not shown) A Team Effort!

2 Hartselle is middle-class community Hartselle is middle-class community Population – 13,000 Population – 13,000 5 schools: 3 elementary, 1 middle, 1 high 5 schools: 3 elementary, 1 middle, 1 high Hartselle is NOT a suburb of any large city Hartselle is NOT a suburb of any large city Crestline Elementary is 50 years old Crestline Elementary is 50 years old Enrollment is 570 Enrollment is % minority 29% Free & Reduced lunch Not a magnet school - just a GREAT average school Not a magnet school - just a GREAT average school

3 I.Considering Your Motivation II.Evaluating Your School Support III.Choosing the Right Book Fair Provider IV.Choosing the Right Date V.Finding the Right Chairperson(s) VI.Building a Team VII. Starting From the Beginning Not the Middle VIII. Having a Detailed Plan and Starting Early IX.Keeping It Simple X.What Youve Always Wanted to Know About Volunteers XI.Setting (Reasonable) Goals XII.Getting People Excited! XIII. Seeing The Big Picture XIV. Its a Wrap for This Year…Now What? Working Toward a Successful Book Fair!

4 I. Considering Your Motivation Why do you hold a Book Fair? (Or are considering one?) Is it: Because its always been done, and as the media specialist, youve just been handed the responsibility? Because its always been done, and as the media specialist, youve just been handed the responsibility? Because you love books? Because you love books? Because SOMEBODYS got to do it? Because SOMEBODYS got to do it? Because if its going to be done right, youll have to be the one who does it? Because if its going to be done right, youll have to be the one who does it? Because you love to share the gift of reading with children? Because you love to share the gift of reading with children? Because youre interested in adding to your librarys resources through the money raised through Book Fair profits, and its a necessary evil? Because youre interested in adding to your librarys resources through the money raised through Book Fair profits, and its a necessary evil? Because a successful Book Fair makes you look good-it gives you a chance to shine and shows off some of your talent and your organizational abilities? Because a successful Book Fair makes you look good-it gives you a chance to shine and shows off some of your talent and your organizational abilities? Because youre a glutton for punishment? Because youre a glutton for punishment? Or is it a combination of some of those? Or is it a combination of some of those?

5 II. Evaluating Your School Support Principal, office staff Principal, office staff Teachers Teachers

6 II. Evaluating Your School Support Our 2001 Fair Total = $9,000 x 30% in cash profit = $2, = $2,700 total profit from a one week Book Fair! = $2,700 total profit from a one week Book Fair! Our 2008 Fair Total = $21,000 x 25% in cash profit = $5,000 x 10% in books = $2,100 = $7,100 total profit from a one week Book Fair! = $7,100 total profit from a one week Book Fair! Lets just see the impact a successful Book Fair can have:

7 III. Choosing the Right Book Fair Provider Case quantities Case quantities Customizing book titles for our ages and reading ranges Customizing book titles for our ages and reading ranges Sending certain specialized requests in odd situations Sending certain specialized requests in odd situations Helping us figure out inventory problems as our sales grew Helping us figure out inventory problems as our sales grew Field Reps, willing to help put up, take down, and answer Qs Field Reps, willing to help put up, take down, and answer Qs The online resources, especially the Coordinators Toolkit area The online resources, especially the Coordinators Toolkit area The Planning Kit Box The Planning Kit Box The Hands-On Idea Book The Hands-On Idea Book Author Video Author Video Themes with patterns, clipart, and matching signs Themes with patterns, clipart, and matching signs The Scholastic Sales Consultant – one of our favorite resources! The Scholastic Sales Consultant – one of our favorite resources!

8 IV. Choosing the Right Date The timing of your Book Fair has a lot to do with your success. Pick a date without other school conflicts Pick a date without other school conflicts A date that coincides with payday, if possible A date that coincides with payday, if possible Scholastic offers extra benefits during certain slower periods of the year and if youre able to host a 2 nd fair. Scholastic offers extra benefits during certain slower periods of the year and if youre able to host a 2 nd fair.

9 IV. Choosing the Right Date Consider your librarys capabilities - Can you suspend library classes for the fair? Remember any important testing schedules. Decide on the length of your fair. Extra events? Family Night Grandparents Day Extended Hours Friends and Family Invitations

10 V. Finding the Right Chairperson(s) Be willing to share the load. (Or even hand it off?) Chairpersons Qualities: Dependable Dependable Trustworthy Trustworthy Organized Organized Enthusiastic Enthusiastic Has the time Has the time Love of children/reading Love of children/reading Finding a chairperson: Signs near library asking for volunteers Signs near library asking for volunteers Announce at PTO meetings Announce at PTO meetings Ask the Principal Ask the Principal Talk to teachers Talk to teachers

11 VI. Building a Team If I want my Book Fair to grow...I'm going to have to share the responsibilities, do some delegating, and build a team. Regardless of the size of your Fair now, if you want to GROW, you need to start building a foundation that will support GROWTH. New people with new ideas can shake things up. Be willing to OPEN YOUR EYES to the possibilities Be willing to OPEN YOUR ARMS to let go of some of the responsibilities and let in some help. Remember if you always do what you've always done, you'll always get what you've always got.

12 Calling volunteers and scheduling work times - remember to schedule extra for any special events planned - remember to schedule extra for any special events planned Outside PR duties -- radio, news, TV, etc -- any and all Decorating for the theme -- - the halls, the entrance, the interior of library, costumes, etc. - the halls, the entrance, the interior of library, costumes, etc. Creating signs for interior/exterior of school, laminating, etc. Set up/take down/ Getting Help/Deciding When Staging/Making Book Displays look appealing Getting the word out – Inside PR -- students, teachers, parents - letters, signs, etc. Finances- setting up registers, being in charge of the money, Deposits Ordering – Looking ahead, What's going fast? What's out? Volunteers- On the job?– keeping them busy and on track (not just warm bodies) Teachers- Keep them happy- snacks and treats? Book Cases – Label them with case number and shelf ID?/ Favorites Labels? Teachers Wish Lists – Accept State, Reading and PTO monies? What kind of Wish Lists? Decide if you want to deal with backorders? They can help by:

13

14 VII. Starting From the Beginning Not the Middle From the moment we first began doing Book Fairs, this was one of our biggest problems! And we didn't even realize it. It's obvious that while we thought we were running our Fairs, in truth OUR FAIRS WERE RUNNING US! Start Early!

15 VIII. Having a Detailed Plan and Starting Early Decide where you are and where you want to be. What is your current level of sales? Are you satisfied? Make a call to your sales rep. What are neighboring schools your size doing? How do you compare? Can you improve? Ask for ideas. Get Organized! Make use of all your tools

16 IX. Keeping It Simple Suggestions to Help Maintain Sanity During the Fair: Ordering - Teacher's Wish Lists - Cash Registers - Volunteer Instructions - Tags for Shelves - Scholastic BookList Newsletter -

17 X. What Youve Always Wanted to Know about Volunteers Hang Volunteer Recruitment Posters Hang Volunteer Recruitment Posters Include Recruitment notice in school newsletter and on website Include Recruitment notice in school newsletter and on website Call past Fair volunteers Call past Fair volunteers Set up volunteer kiosk with sign-up sheet at your next school event Set up volunteer kiosk with sign-up sheet at your next school event Ask school staff and teaching assistants Ask school staff and teaching assistants High school students who need community service hours High school students who need community service hours Volunteer workers from local businesses Volunteer workers from local businesses Parents and Grandparents Parents and Grandparents PTA, PTO, and PAC members PTA, PTO, and PAC members Classroom Volunteers Classroom Volunteers Library helpers and grade5-8 students Library helpers and grade5-8 students Family and friends Family and friends Retired teachers and librarians Retired teachers and librarians

18 XI. Setting (Reasonable) Goals There is no secret in setting goals. The secret is in being able to reach them. Find your starting place. Add Excitement And Momentum

19 XII. Getting People Excited! An easy and effective way to get people excited and working for you...? Offer them something great! Rewards, go for the OUTRAGEOUS! Rewards, get people to commit first! Consider helping others instead/also? Reading contests Challenges between classes Challenges between individuals: principal vs. coach, maybe Challenges with multiple levels You know your school and students best (and your parent volunteers)

20 XIII. Seeing The Big Picture Be original! Be creative! Try new things! But most of all STAY FOCUSED! Make sure you spend your time where it brings you the most return – and that always comes back to the bottom line. Add or implement your ideas a little at a time, and always try to use sound judgment.

21 XIV. Thats a Wrap for This Years Book Fair… Now What? Checklist: Breakdown and Cleanup Book Fair Do Final Calculations Make Deposits Send Money, Info to Scholastic Send Thank You's to Chairperson(from Librarian), Volunteers (through letter to editor in paper), Volunteers (through letter to editor in paper), teachers (by , or by school mailbox, etc) teachers (by , or by school mailbox, etc) Send final letter to parents thanking them and announcing results. Did you make your goal? Begin making notes immediately – while you have the team together

22 What worked? What didn't? Talk it out. What changed – what was the same? Pictures – develop, identify, save, and make notes now. Start thinking about the reward for next year. Plan the date for next fair. Talk with your Sales Consultant. Is there anything you can do now, while pressure is off that would help for next year? Organize files, create signs, laminate....?

23 What problems or glitches did you face? Traffic flow improvement? Improve: The sales appeal of displays Improve the selection of titles Improve ordering or Deliveries Getting/Directing volunteers Staying organized How will you fix them?

24 Take copious notes Trust nothing to memory Start early -- from the Beginning Have a Detailed Plan Bring Friends Make something happen Don't get lost in the details And last, but not least… Have fun along the way! Have fun along the way! These are our Secrets:

25 After you get back to school: After you get back to school: And your head is spinning from all that you tried to absorb through this presentation…. And your head is spinning from all that you tried to absorb through this presentation…. You might want to ask us a question: You might want to ask us a question: So here are our addresses: So here are our addresses: If you want to come see our Book Fair in action, it is always the first full week in February (after payday), this year – Feb. 2 nd thru 6 th ! You are welcome to come – but we may put you to work, so watch out! Thanks!


Download ppt "Working Toward a Successful Book Fair! JulieHall Robyn Corum Paige Dobbins Penny Hanners Martha Eaton- Library Aide (not shown) A Team Effort!"

Similar presentations


Ads by Google