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1 USING THE HEALTH RECORD Carolyn Gragg, RESA V June 2001.

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Presentation on theme: "1 USING THE HEALTH RECORD Carolyn Gragg, RESA V June 2001."— Presentation transcript:

1

2 1 USING THE HEALTH RECORD Carolyn Gragg, RESA V June 2001

3 2 Release 6.01 contained new records Added immunizations and status codes Health log Vision testing Hearing testing Medication log

4 3 WORTH REMEMBERING §Immunization dates converted §Screenings (dental, vision, spe.lan) on immunization screen §State Standard Codes BEFORE using medication log, health log §New access for health log, medication log Tuberculosis status Notes can be added to any screen/printed

5 4 SETTING UP HEALTH RECORD Set Security Define Codes

6 5 MENU SMS120: STUDENT MANAGEMENT SECURITY 1. Student Record Access Restrictions.........STU.005 2. Student Multiple Records Access Restrictions..STU.006 3. School and District User Restrictions........ STU.110 4. Health Information Security................ SHR.006

7 6 SETTING UP HEALTH RECORD Set Security User ID: CJGR5000 GRAGG, CAROLYN J. Record Access Commands Program Immunization Y C L (C,L) SHR306 Hearing Test Y C L (C,L) SHR310 Tuberculosis Y C L (C,L) SHR320 Medication Log Y C L (C,L) SHR330 Health Log Y C L (C,L) SHR360 Vision Test Y C L (C,L) SHR390 Tag Access Y ACDL (A,C,D,L) STU304

8 7 SETTING UP HEALTH RECORD Set Security User ID: CJGR5000 GRAGG, CAROLYN J. Record Access Commands Program Immunization Y C L (C,L) SHR306 Hearing Test N C L (C,L) SHR310 Tuberculosis N C L (C,L) SHR320 Medication Log N C L (C,L) SHR330 Health Log N C L (C,L) SHR360 Vision Test N C L (C,L) SHR390 Tag Access Y ACDL (A,C,D,L) STU304

9 8 Result Codes................... SHR.102 Immunization Codes............ SHR.221 Immunization Status Codes....... SHR.222 Medication Group Codes.......... SHR.223 Symptom Codes................ SHR.262 First Aid Codes.................. SHR.263 Disposition Codes................ SHR.264 Diagnosis Codes................. SHR.265 MENU SMS130: HEALTH RECORD DEFINITIONS

10 9 Added immunizations and renumbered DPT NR DIPTHERIA,PERTUSSIN/TET TD NR TETANUS/DIPTHERIA POLIO NR POLIO MMR NR MEASLES/MUMPS/RUBELLA TB SKIN NR TB SKIN HIB NR HAEMOPHILUS INFLUENZA HEP B NR HEPATITIS B VAR NR VARICELLA RV NR ROTAVIRUS BCG NR TB (OUT OF COUNTRY) VISION NR VISION SPE/LAN NR SPEECH/LANGUAGE HEARING NR HEARING DENTAL NR DENTAL SCOLIOS NR SCOLIOSIS

11 10 Old Status Codes HR HIGH RISK IC INCOMPLETE SERIES ME MEDICAL EXEMPTION NR NO RECORD OK RECORD COMPLETE PR PARENT REFUSED TESTING RE RELIGIOUS EXEMPTION

12 11 Added status codes HR HIGH RISK IC INCOMPLETE SERIES ME MEDICAL EXEMPTION NR NO RECORD OK RECORD COMPLETE/PASS PR PARENT REFUSED TESTING RCK RECHECK RE RELIGIOUS REF REFERRED RR REPEATED REFERRALS WG WITH GLASSES (VISION ONLY) XX MORE INFORMATION

13 12 ACCESS TO HEALTH RECORD Access to Multiple Student Records..... STU.301M Basic Student Information............. STU.301 Access to All Student Records......... STU.301E or NEW MENU STUDENT HEALTH RECORDS......... SMS430

14 13 SMS Access to Multiple Student Records STU.301M.01 District: 014 Record Type Selection School: ___ Available CMD Records Commands Student: _ Basic ACL or _ Family CL Multiple _ Registration ACL or _ Emergency ACL Students _ Absences ACL _ Student Tags ACL Index: _ Course Requests ACLP 1. _ Grades CL 2. _ Transcripts ACL 3. C Health ACL + 4 5 Report Card Format ___ F4=Index F12=Cancel F3=Exit F5=Reset F6=Add Student F8=Record Types F12=Cancel

15 14 SMS Basic Student Information Ref: STU.301.01 Y Family Y Emergency Y Registration N Tags N Requests Y Health ______ Student No. _________ School___ District ___ Add Change Lookup Index Index: 1 Include: ALL Schools? or Unassigned? End 1= Name (L/F) Class 2 = Number 3 = Student File ID 4 = Students by Family Number 5 = Families by Guardian 6 = General Student Attributes 7 = Table Values for Attribute 8 = Classes 9 = City Codes Auto Next Record? N

16 15 6/07/99 FY 99 WOOD COUNTY SCHOOLS 11:54:49 DER5000241 SMS Student Records Ref: STU.301E.01 C Student No. School 208 District 096 Add Record 7 Change Delete Lookup Index Index: 1 End 1 = Student Name (L/F) 2 = Students by No. 3 = Commands available for records 4 = Report Card Formats Records available: 1. Family 4. Tags 7. Health 10. Spec Ed 13. Emergency 2. Registr 5. Requests 8. Schedule 11. Grades 14. Bilingual Ed 3. Absence 6. Transcript 9. Grad Req 12. Suspension 15. Achievement

17 16 Access to Multiple Student Health Records SHR.306M.01 District: 079 School: 203 Student: 000006125 or Multiple Students: N (Y/N) or Students with Tag: Immunization C (CL) Medication _ (CL) Health log _ (CL) Vision _ (CL) Hearing _ (CL) Tuberculosis _ (CL) Tags _ (ACDL) F3=Exit F4=Prompt F5=Reset F12=Cancel

18 17 ACCESS TO HEALTH RECORD MENU SMS430: STUDENT HEALTH RECORDS 1. Access to Multiple Student Health Records.. SHR.306M 2. Immunizations........................ SHR.306 3. Hearing Information.................... SHR.310 4. Tuberculosis Information................ SHR.320 5. Medication Log....................... SHR.330 6. Health Log........................ SHR.360 7. Vision Information..................... SHR.390 8. STUDENT HEALTH RECORD REPORTS... SMS530

19 18 District: 014 School: 302 Student: _________ or Multiple Students: N (Y/N) or Students with Tag: ___ Immunization __ (CL) Medication __ (CL) Health log __ (CL) Vision __ (CL) Hearing __ (CL) Tuberculosis __ (CL) Tags __ (ACDL) F3=Exit F4=Prompt F5=Reset F12=Cancel

20 19 ACCESS TO HEALTH RECORD MENU SMS430: STUDENT HEALTH RECORDS 1. Access to Multiple Student Health Records.. SHR.306M 2. Immunizations........................ SHR.306 3. Hearing Information.................... SHR.310 4. Tuberculosis Information................ SHR.320 5. Medication Log....................... SHR.330 6. Health Log........................ SHR.360 7. Vision Information..................... SHR.390 8. STUDENT HEALTH RECORD REPORTS... SMS530

21 20 District: 079 School: 203 Student No: 000006125 Class: 03 DOB: 9/18/89 Age: Medical Alert: _ (Y/N) Homeroom: Homeroom Teacher: Counselor: Immun Status Notes Date Date Date Date Date Date DPT NR TD NR POLIO NR MMR NR TB SKIN NR HIB NR + F3=Exit F4=Index F5=Reset F12=Cancel F18=Print

22 21 District: 079 School: 203 Student No: 000006125 Class: 03 DOB: 9/18/89 Age: Medical Alert: _ (Y/N) Homeroom: Homeroom Teacher: Counselor: Immun Status Notes Date Date Date Date Date Date HEP B NR Y VAR NR RV NR BCG NR VISION NR SPE/LAN NR + F3=Exit F4=Index F5=Reset F12=Cancel F18=Print

23 22 District: 096 School: 208 Student No: 20802 STUDENT NAME Class: 01 DOB: 6/27/91 MALE Age: 7 Medical Alert: Y (Y/N) Homeroom: 006 Homeroom Teacher: SHEETS, SARALIE Counselor: Immun Status Notes Date Date Date Date Date Date DPT OK 10/17/91 4/16/92 6/16/93 8/10/94 10/19/95 TD NR POLIO OK 10/17/91 4/16/92 6/16/93 10/19/95 MMR OK 6/16/93 10/19/95 TB SKIN OK + 1/13/99 HIB NR + F3=Exit F4=Index F5=Reset F12=Cancel F18=Print

24 23 District: 096 School: 208 Student No.: 20802 STUDENT NAME Class: 01 DOB: 6/27/91 MALE Age: 7 Homeroom: 006 Homeroom Teacher : TEACHER NAME Counselor: Date: 3/25/99 Notes For: TB SKIN +indicates note________________________________________ Y provides this screen for inputting note.____________________ There are 12 lines on the first screen.______________________ Page Down will display another blank page for more notes._____ Notes are optional. May be printed.________________________ Are attached to the immunization record indicated.____________ ____________________________________________________ Can enter notes for vision, hearing, tuberculosis the health log__ and details for medication log..__ ____________________________________________________

25 24 District: 096 School: 208 Student No: 20802 STUDENT NAME Class: 01 DOB: 6/27/91 MALE Age: 7 Medical Alert: Y (Y/N) Homeroom: 006 Homeroom Teacher: SHEETS, SARALIE Counselor: Immun Status Notes Date Date Date Date Date Date DPT OK 10/17/91 4/16/92 6/16/93 8/10/94 10/19/95 TD NR POLIO OK 10/17/91 4/16/92 6/16/93 10/19/95 MMR OK 6/16/93 10/19/95 TB SKIN XX + 1/13/99 HIB NR + F3=Exit F4=Index F5=Reset F12=Cancel F18=Print

26 25 XX More information §Additional information can be added on other screens l Hearing Information l Tuberculosis Information l Vision Information l Can be text enter as Note l Could be data on the emergency screen Special Instructions ______________________ ______________________________________ ______________________________________

27 26 District: 079 School: 203 Student No: 000006125 Class: 03 DOB: 9/18/89 Age: Medical Alert: _ (Y/N) Homeroom: Homeroom Teacher: Counselor: Immun Status Notes Date Date Date Date Date Date HEARING NR _ _____ ______ ______ _____ _____ ______ _____ ______ ______ _____ _____ ______ DENTAL NR _ 12 dates can be maintained on each immunization! SCOLIOS NR _ Additions can be made - STATE STANDARDS!

28 27 Medic Alert shows in red when Y Medic Alert Y may be whatever user decides. Comment section from emergency information May use Tags

29 28 IMMUNIZATION SCREEN Add information for students from different schools Add information for different students quickly F4 index on name to find students DOB shown on screen Same format Hearing Information Tuberculosis Information Medication Log Health Log Vision Information

30 29 6/09/00 FY 00 CALHOUN COUNTY SCHOOLS 10:42:13 DR50000241 SMS Hearing Information Ref: SHR.310.11 District: 014 School: 201 Student No.: Class: DOB: Age: Homeroom: Homeroom Teacher: Counselor: Hearing Test Test Aid? Screen Tympan Thresh Referral Date Result L R Test Test Test Date Notes Detail NOTE: F4 on Student Number will show students alphabetically F3=Exit F4=Index F5=Reset F12=Cancel F18=Print F3=Exit F4=Index F5=Reset F12=Cancel F18=Print

31 30 SMS Tuberculosis Information Ref: SHR.320.11 District: School: Student No.: Class: DOB: Age: Homeroom: Homeroom Teacher: Counselor: Birthplace: Test Test Date MM Chest X-ray Free from Type Date Read Imp Indur Date Imp Rx Com TB Notes

32 31 SMS Medication Log Ref: SHR.330.11 District: 014 School: 301 Student No: Class: DOB: Age: Homeroom: Homeroom Teacher: Counselor: Emergency Contact: Emergency Phone: Start End Dosage Dtl Medication Name Group Date Date Int Dosage

33 32 SMS Health Log Ref: SHR.360.11 District: 014 School: 501 Student No.: 000000810 STUDENT NAME Class: 10 DOB: 5/30/84 MALE Age: 16 Homeroom: A106 Homeroom Teacher: P BARTLETT Counselor: Emergency Contact: NAME Emergency Phone: 304 655-7605 Time Time Blood Date In Out Temp Pressure Nt --------- Symptom --------- / Frst Aid: Diag: Disp: / Frst Aid: Diag: Disp: / Frst Aid: Diag: Disp: / Frst Aid: Diag: Disp: / Frst Aid: Diag: Disp: /

34 33 SMS Vision Information Ref: SHR.390 District: 035 School: 203 Student No.: 000012085 STUDENT NAME Class: P4 DOB: 1/10/96 MALE Age: 4 Homeroom: 101 Homeroom Teacher: MYERS PATRICIA Counselor: Eye Color: Color Near Test Test Pt Referral Vis Date Result Result Hyp Ster Con Myo Amb Date Aid Class Note Dtl

35 34 REPORTS Previous version had 2 reports STU.506 Print Immunization Status STU.507 Print Immunization Edit List

36 35 MENU SMS530: STUDENT HEALTH RECORD REPORTS 1. Print Immunizations............. SHR.506 2. Print Immunization Exceptions..... SHR.507 3. Print Hearing Information..........SHR.510 4. Print Tuberculosis Information.... SHR.520 5. Print Medication Log............ SHR.530 6. Print Health Log................ SHR.560 7. Print Vision Information..........SHR.590

37 36 PRINTING IMMUNIZATION Print all information or limit one student or multiple students Homeroom number Counselor Class Attribute and associated value Tag or tag category Immunization Immunization Status

38 37 SORTING OF REPORT You may sort by ONE of the following Student Homeroom number Counselor Class Attribute NOTE: If you do not choose a sort option, report is sorted by district, school, student and date.

39 38 PRINT IMMUNIZATIONS District: School: Include Notes: N (Y/N) Page Break on Sort: N (Y/N) Sort Description Limit to (1) _ Student:_________ or Multiple Students? N (Y/N) _ Homeroom Numbers: ______ ______ ______ ______ _ Counselors: ______ ______ ______ ______ ______ _ Class: __ __ __ __ __ __ _ Attribute: __ Value: __ __ __ __ __ __ __ Tags: ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Tag Categories: ___ ___ ___ ___ ___ ___ ___ ___ __ Immunization: ___ ___ ___ ___ ___ ___ ___ ___ ___ Immunization Status:_____ _____ _____ _____ _____

40 39 6/03/99 FY 99 WOOD COUNTY SCHOOLS 15:20:53 DER5000241 SMS Print Immunizations Ref: SHR.506P.01 District: 096 School: 208 Include Notes: N (Y/N) Page Break on Sort: N (Y/N) Sort Description Limit to (1) _1 Student: 21637 or Multiple Students? N (Y/N) __ Homeroom Numbers: __ Counselors: __ Class: __ Attribute: Value: Tags: Tag Categories: Immunization: Immunization Status:

41 40 F4 will show students by name Leaving Immunization and status blank will give all records for the student, class or attribute selected Option to print notes

42 41 Ref: SHR.506 WOOD COUNTY SCHOOLS Date: 6/03/99 208 GIHON ELEMENTARYNotes: N Page Break on Sort: N Time: 13:39:28 Immunizations Sort By: Student Limit to: Stu # = 21637 ------------------------------------------------------------------------------------------------------------------------------------- -- -- -- -- -- -- -- -- --- -- -- Student # Student Name Cl B'day Age Guardian Family Phone # Counselor HR No. & Teacher -------------------------------------------------------------------------------------------------------------------------------------- -- -- -- -- -- -- -- -- -- -- -- 21637 XXXXXX,, MIKENNA D. NK 9/01/94 4 GUARDIAN NAMEI (304) 863-8866 immunization: DPT - DIPTHERIA,PERTUSSIN/TET Status: IC 11/02/94 1/12/95 8/02/95 8/07/96 Immunization- TD - TETANUS/DIPTHERIA Status: NR Immunization: POLIO - POLIO Status: IC 11/02/94 1/12/95 8/02/95 Immunization: MMR - MEASLES/MUMPS/RUSELLA Status: IC 8/07/96 Immunization: TB SKIN - TB SKIN Status: NR Immunization: HIE - RAEMOPHILUS INFLUENZA Status: OK 11/02/94 1/12/95 8/02/95 8/07/96 Immunization: HEP B - HEPATITIS B Status: OK 11/02/94 1/12/95 8/02/9S Immunization: VAR - VARICELLA Status: NR Immunization: RV - ROTAVIRUS Status: NR Immunization: BCG - TB (OUT OF COUNTRY) Status: NR Immunization: VISION - VISION Status: OK 5/07/99 Immunization: SPE/LAN - SPEECH/LANGUAGE Status: HR 5/07/99 Immunization; HEARING - HEARING Status: OK 5/07/99 Immunization: DENTAL - DENTAL Status: OK 5/07/99 Immunization: SCOLIOS - SCOLIOSIS Status: NR Total Students for This School; I

43 42 6/07/99 FY 99 WOOD COUNTY SCHOOLS 15:45:46 DER5000241 SMS Print Immunizations Ref: SHR.506P.01 District: 096 School: 208 Include Notes: N (Y/N) Page Break on Sort: N (Y/N) Sort Description Limit to (1) __ Student: or Multiple Students? N (Y/N) __ Homeroom Numbers: __ Counselors: 1_ Class: 05 __ Attribute: Value: Tags: Tag Categories: Immunization: VISION Immunization Status: NR REF RR

44 43 Ref: SHR.506 WOOD COUNTY SCHOOLS Page: 1 Date: 6/08/99 208 GIHON ELEMENTARY Notes: N Page Break on Sort: N Time: 14:24:38 Immunizations Sort By: Class Limit to: Class = 05 + Immunization = VISION + Immunization Status = NR, REF, RR ------------------------------------------------------------------------------------------------------------------------------- Student # Student Name Cl B'day Age Guardian Family Phone HR No. & Te -------------------------------------------------------------------------------------------------------------------------------- 10649 NAME, STUDENT P. 05 8/17/88 10 Guardian Name (304) 485-2963 042 Name Immunization: VISION - VISION Status: RR 11/03/93 12/15/93 2/07/95 1/03/96 6/03/99 Total Students by Class 1 Total Students for This School: 1 Page: 1 Notes: N Page Break on Sort: N Sort By: Class RR ------------------------------------------------------amily Phone # Counselor HR No. & Teacher ------------------------------------------------------304) 485-2963 042 FENOGLIETTO,s: RR Page: 1 Notes: N Page Break on Sort: N Sort By: Class RR ------------------------------------------------------amily Phone # Counselor HR No. & Teacher ------------------------------------------------------304) 485-2963 042 FENOGLIETTO,s: RR R

45 44 SMS Print Immunizations Ref: SHR.506P.01 District: 096 School: 208 Include Notes: N (Y/N) Page Break on Sort: N (Y/N) Sort Description Limit to (1) __ Student: _______ or Multiple Students? N (Y/N) __ Homeroom Numbers: ___ ___ ___ ___ ___ ___ ___ ___ ___ __ Counselors: ______ ______ ______ ______ ______ _1 Class: NK __ __ __ ___ ___ __ Attribute: ___ Value: __ ___ ___ ___ ___ ___ Tags: ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Tag Categories: ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ _ Immunization: MMR DPT POLIO_________________ Immunization Status: NR IC __ _________________________

46 45 Ref: SHR.506 WOOD COUNTY SCHOOLS Page: 1 Date: 6/09/99 208 GIHON ELEMENTARY Page Break on Sort: N Time: 15:16:55 Immunizations Notes: N Sort by: Class Limit to: Class = NK + Immunization = MMR, DPT, POLIO + Immunization Status NR, IC --------------------------------------------------------------------------------------------------------------------------------- Student # Student Name Cl B'day Age Guardian Family Phone # --------------------------------------------------------------------------------------------------------------------------------- 21146 STUDENT NAME. NK 3/21/94 5 NAME, PARENT (304) 485-6602 Immunization: DPT - DIPTHERIA,PERTUSSIN/TET Status :IC 5/25/94 7/29/94 9/30/94 9/18/95 Immunization: POLIO - POLIO Status: IC 5/25/94 7/29/94 9/18/95 Immunization: MMR - MEASLES/MUMPS/RUBELLA Status: IC 6/19/95 21674NAME STUDENT NAME. NK 5/04/94 5 NAME PARENT (304) 485-1123 Immunization: DPT - DIPTHERIA,PERTUSSIN/TET Status: NR Total Students for This Class: 9 Total Students for This School: 9

47 46 6/07/99 FY 99 WOOD COUNTY SCHOOLS 15:49:32 DER5000241 SMS Print Immunizations Ref: SHR.506P.0 District: 096 School: 208 Include Notes: Y (Y/N) Page Break on Sort: N (Y/N) Sort Description Limit to (1) ___ Student: __________ or Multiple Students? N (Y/N) ___ Homeroom Numbers: ___ ___ ___ ___ ___ ___ ___ ______ ___ Counselors: ___ ___ ___ ___ ___ ___ ___ ______ 1__ Class: 0k ___ ___ ___ ___ ___ ___ ___ ______ ___ Attribute: Value: ___ ___ ___ ___ ___ ___ ___ ___ Tags: ___ ___ ___ ___ ___ ___ ___ ____ ___ Tag Categories: ___ ___ ___ ___ ___ ___ ___ ___ ___ Immunization: DENTAL ___ ___ ___ ___ ___ ___ ___ Immunization Status: REF ___ ___ ___ ___ ___ ___ ___ ___

48 47 Ref: SHR.506 WOOD COUNTY SCHOOLS Page: I Date; 6/07/99 208 GIHON ELEMENTARY Notes: Y Page Break on Sort: N Time: 15:51:26 Immunizations Sort By: Class Limit to: Class = OK + Immunization = DENTAL + Immunization Status = REF ---------------------------------------------------------------------------------------------------------------------------------------------- Student # Student Name Cl B'day Age Guardian Family Phone # Counselor RR No. & Teacher ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 19465 OK 12/07/92 6 NEWLAND,. (304) 485-8934 026 MCCOY, SANDR Immunization: DENTAL DENTAL Status: REF 5/08/98NOtes: 5/8/98 UPPER MOLARS - DARK SPOTS REFERRED T.BAYER RN 20026 OK 2/17/93 6 GOFF, XXXXX (304) 489-9276 025 IRELAND, JOY Immunization: DENTAL - DENTAL Status: REF 5/14/98Notes: 5/14/98 TO SEE DENTIST IN JULY KG SCREENING 20180 OK 2/24/93 6 MARTIN, XXXX (304) 428-3429 025 IRELAND, JOY Immunization: DENTAL - DENTAL Status: REF 10/09/98NOteS: 10/9/98 KG XXX REFERRED BY D.HENITT RN 18474 OK 6/14/93 5 MATTHEW, XXXXXX (304) 485-6987 025 IRELAND, JOY Immunization: DENTAL - DENTAL Status: REF 5/08/98Notes: 5/8/98 REFERRED KG SCREENING 19723 OK 9/27/93 5 ROACH, XXXXXX (304) 428-0705 026 MCCOY, SANDR Immunization: DENTAL - DENTAL Status: REF 9/02/98Notes: 9/10/98 DECAY NOTED LOWER RIGHT AND LEFT MOLARS T.BAYER RN Total Students by Class 5 Total Students for This School: 5

49 48 PRINT IMMUNIZATION EXCEPTIONS District: School: Page Break on Sort: N (Y/N) No Immunization Since: _____ or Number of Immunization Dates (>,<, or =): _____ or Exceeded Time Since Last Vac.: N (Y/N) _____ or Missing Required Immunization: N (Y/N) _____ Sort Description Limit to (1) _ Homeroom Numbers: : ___ ___ ___ __ ___ ___ ___ _ Counselors: : ____ ___ ___ __ ___ ___ ___ ___ ___ _ Class: __ __ ___ ___ ___ ___ ___ ___ ___ ___ ___ _ Attribute:____ Value: ___ ___ ___ ___ ___ ___ Tags: ___ __ ___ ___ ___ ___ ___ ___ ___ ___ Tag Categories:___ ___ ___ __ ___ ___ ___ ___ ___ Immunization: ___ ___ ___ __ ___ ___ ___ ___ ___ Immunization Status: : ___ ___ ___ __ ___ ___ ___

50 49 District: 014 Days Seq Age Age # of Since View Immun Status Description Lmt As of Req VACS Last Vac 10 DPT NR DIPTHERIA, 9/01/99 Y 4 20 TD NR TETANUS/DIPT N 30 POLIO NR POLIO N 40 MMR NR MEASLES/MUM N 50 TB SKIN NR TB SKIN N 60 HIB NR HAEMOPHILUS N

51 50 District: 014 School: 201 Page Break on Sort: N (Y/N) No Immunization Since: or Number of Immunization Dates (>,<, or =): or Exceeded Time Since Last Vac.: N (Y/N) or Missing Required Immunization: Y (Y/N) Sort Description Limit to (1) Homeroom Numbers: Counselors: 1 Class: Attribute: Value: Tags: Tag Categories: Immunization: DPT Immunization Status: F3=Exit F4=Index F5=Reset F12=Cancel

52 51 * 2214. STUDENT 04 7/06/89 10 XXXXX ROBERT A. (304) 655-7186 108 PHYLLIS E * 3639. STUDENT 04 9/25/89 10 XXXX, TRACY E. (304) 655-8054 106 TOM BARTL * 2326 STUDENT 04 11/28/88 11 XXX, THOMAS W. (304) 655-8603 106 TOM BARTL * 2551 STUDENT 04 10/04/89 10 XXXX, KENNETH R (304) 655-8939 106 TOM BARTL * 2844 STUDENT 04 4/03/90 10 XXXX, KIMBERLY D (304) 106 TOM BARTL 2373 STUDENT 04 9/15/89 10 XXXX, JEFFREY (304) 655-7218 108 PHYLLIS E Immunization Id: DPT * 2371 STUDENT 04 4/18/90 10 XXX, JEFFERY (304) 655-7421 108 PHYLLIS E * 2745 STUDENT 04 7/19/90 09 XXX, CARLA M. (304) 655-7467 108 PHYLLIS E * 2401 STUDENT 04 3/07/90 10 XXX, PAUL G. (304) 354-7525 108 PHYLLIS E * 3045 STUDENT 04 11/16/89 10 XXX, DEBRAH E. (304) 655-7324 106 TOM BARTL * 2710 STUDENT 04 5/23/89 11 XXX, LOLA (304) 655-8207 108 PHYLLIS E Total Students for This School: 167 * - Student does not exist in Immunization file Ref: SHR.507 CALHOUN COUNTY SCHOOLS Page: 1 Date: 6/09/00 201 ARNOLDSBURG SCHOOL Page Break on Sort: Time: 10:08:38 Immunization Exceptions Sort By: Class Exception by: Missing Required Immunization Limit to: Immunization = DPT ---------------------------------------------------------------------- --------------------------------------------------------------------------- Student # Student Name Cl B'day Age Guardian Family Phone # Counselor HR No. & Teacher --------------------------------------------------------------------------------------------------

53 52 SMS Print Health Log Ref: SHR.560P.01 District: 094 School: 201 From Date: Thru Date: Sort entries by Ascend/Descend Date: D (A/D) Include Notes: N (Y/N) Page Break by Sort: N (Y/N) Print Detail: N (Y/N) Sort Description Limit to (1) Student: or Multiple Students? N Homeroom Numbers: Counselors: Class: Attribute: Value: Tags: Tag Categories: Symptom: First Aid: Diagnosis: Disposition: F3=Exit F4=Index F5=Reset F12=Cancel

54 53 6/13/00 FY JACKSON COUNTY SCHOOLS 11:45:40 DR50000241 BAS WV Custom - Print Transcript Listing Ref: GRD.551P.01 Report for: District: 035 School: 501 Limit to: Classes: Student: or Multiple Students? N 9-12 and Credited Courses Only? Y Print: One student per page? Y Attendance History? Y Ranking information? Y ACS/SAT Tag Category: Health Record? Y Special Activities State Testing? N Tag Categories: Format: Page break after grading information? Y Landscape? N Preprinted form? N Transcript or Certificate of Proficiency & Warranty? T T or C F3=Exit F4=Index F5=Reset F12=Cancel

55 54 Student Transcript 501 RAVENSWOOD HIGH SCHOOL PLAZA DRIVE RAVENSWOOD, WV 26164 304-273-9301 ACT Location ID - 491080 6/13/00 -------------------------------------------------------------------------------------------------------------------------------------------- STUDENT: STUDENT NAME SS#: ID#: 5197 CUM GPA: 1.3898 5 1/2 PRESTON ST Birthdate: 10/16/81 CLASS RANK: 122 Of 130 RAVENSWOOD, WV 26164 CREDITS ATTEMPTED: 29.500 EARNED: 22.500 -------------------------------------------------------------------------------------------------------------------------------- ATTENDANCE DAYS DAYS DAYS YEAR TERM ENROLLED PRESENT ABSENT 99 1FG 87.000 84.000 3.000 99 2FG 91.000 82.500 8.500 00 1FG 87.000 80.500 6.500 00 2FG 92.000 85.000 7.000

56 55 HEALTH_RECORD Immunization DATE DATE DATE DATE DATE DATE DPT 1981/12/01 1982/02/01 1982/04/01 1983/05/01 1985/11/01 2000/00/00 2000/00/00 HEARING 1992/02/01 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 MMR 1983/02/01 1994/04/15 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 POLIO 1981/12/01 1982/02/01 1982/04/01 1983/05/01 1985/11/01 2000/00/00 2000/00/00 SCOLIOS 1995/01/10 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 SPE/LAN 1992/01/13 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 TB SKIN 1982/11/01 1983/11/01 1985/11/01 2000/00/00 2000/00/00 2000/00/00 2000/00/00 VISION 1992/02/01 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 2000/00/00 Old immunization record shows if record has not been C (hanged)

57 56 Student Transcript 501 RAVENSWOOD HIGH SCHOOL ------------------------------------------------------------------------------------------------ STUDENT NAME SS#: ID#: 5197 CUM GPA: 1.3898 ------------------------------------------------------------------------------------------------- HEALTH_RECORD Immunization DATE DATE DATE DATE DATE DATE DATE DPT 1981/12/01 1982/02/01 1982/04/01 1983/05/01 1985/11/01 HEARING 1992/02/01 MMR 1983/02/01 1994/04/15 POLIO 1981/12/01 1982/02/01 1982/04/01 1983/05/01 1985/11/01 SCOLIOS 1995/01/10 SPE/LAN 1992/01/13 TB SKIN 1982/11/01 1983/11/01 1985/11/01 NOTE: After record has been VISION 1992/02/01 Changed State Standardized Testing - Eleventh Grade Read Read Total Lang Lang Lang Study Soc Basic _____ ____ ____ ____ ____ ___ _____ _____ ______ ___ ___ ______ 51 67 64 38 36 62 50 35 92 63 11 52

58 57 HEALTH TAGS Created by county user Category should be established ex: HLT TST ACT (Print by category on customized transcript) Tags can be simple data, text or columnar Tags can be restricted

59 58 SMS Access to Multiple Student Health Records SHR.306M.01 District: 096 School: 208 Student: 10666 or Multiple Students: N (Y/N) or Students with Tag: Immunization _ (CL) Medication _ (CL) Health log _ (CL) Vision _ (CL) Hearing _ (CL) Tuberculosis _ (CL) Tags C (ACDL)

60 59 SMS Student Tag Assignments Ref: STU.304.01 Student No.: 10666 MALE Age: 12 GIHON Class: 05 Year: 99 Phone: 422-6828 A Tag H08 Add Change Delete Lookup Index Index: 3 End 1 = Tags on File 2 = Tag Definitions 3 = Tag Definitions by Category

61 60 SMS Index to Student Tag Definitions Ref Position to District: 096 Category: Tag: "X" Tag Description Dis Cat R Data __ H00 GENERAL HEALTH TAG 096 HLT Text __ H01 ANOREXIA/BULIMIA 096 HLT R Text __ H02 ARTHRITIS 096 HLT R Text __ H03 ASTHMA 096 HLT R Text __ H04 BLEEDING PROBLEM 096 HLT R Text __ H05 CANCER 096 HLT R Text __ H06 CEREBRAL PALSY 096 HLT R Text __ H07 CYSTIC FIBROSIS 096 HLT R Text __ H08 DIABETES 096 HLT R Text __ H09 EMOTIONAL PROBLEM 096 HLT R Text __ H10 HEART PROBLEM 096 HLT R Text __ H11 HEARING PROBLEM 096 HLT R Text __ H12 HYPERACTIVE/ADHD/ADD 096 HLT R Text __ H13 INTESTINAL PROBLEM 096 HLT R Text

62 61 Ref: STU.580 WOOD COUNTY SCHOOLS Date: 6/08/99 GIHON ELEMENTARY Time: 9:09:29 HEALTH TAGS ------------------------------------------------------------------------------------------------ District 096 WOOD COUNTY SCHOOLS Tag H03 School 208 GIHON ELEMENTARY Title ASTHMA ------------------------------------------------------------------------------------------------ Student Number TEXT ------------------------------------------------------------------------------------------------ XXXXXX, FIRST NAME 9615 Inhaler prn *** Stu.508 Student Tag Report Writer - requires format

63 62 Data in Health Record can be used for reporting as needed Query was created to check for dates in a range (19980826 - 19990601)

64 63 STUHEALDAX TB SKIN 8/98 - 6/99 6/09/99 ATTENTION: T Bayer, Nurse Cur Cur Cur Universal STATUS Last First IMMUNIZ DATE 1 DATE 2 DATE 3 dis sch cl Student ID Name Name ID 096 208 0K 14085 OK LAST NAME FIRST NAME TB SKIN 19981028 00000000 00000000 096 208 0K 18474 OK LAST NAME FIRST NAME TB SKIN 19981028 00000000 00000000 096 208 0K 18486 OK TB SKIN 19981029 00000000 00000000 096 208 0K 18487 OK TB SKIN 19981101 00000000 00000000 096 208 0K 18897 OK TB SKIN 19981110 00000000 00000000 096 208 0K 18909 OK TB SKIN 19981210 00000000 00000000 096 208 0K 19052 OK TB SKIN 19981215 00000000 00000000 096 208 0K 19061 OK TB SKIN 19990115 00000000 00000000 096 208 0K 19148 OK TB SKIN 19990215 00000000 00000000 096 208 0K 19151 OK TB SKIN 19990215 00000000 00000000 096 208 04 20403 OK TB SKIN 19990615 00000000 00000000 096 208 04 20655 OK TB SKIN 19990415 00000000 00000000 096 208 04 20618 OK TB SKIN 19990415 00000000 00000000 096 208 05 21569 OK TB SKIN 19990416 00000000 00000000 096 208 06 20689 OK TB SKIN 19990515 00000000 00000000 096 208 06 20617 OK TB SKIN 19990601 00000000 00000000 Record Count: 62

65 64 Suggestions? Questions? THANK YOU!


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