1. 1.Reporting from finance for Payroll Posting Information 2.Balancing your FTE (HR) to your GL.. Thoughts 3.March 30 th Considerations and reporting thoughts 4.Understanding MonthEnd Close and preview the PGNLBUILD Pivot Table Reminder: Reporting in Excel means extra work and potential for error. For all of your excel spreadsheets review which could come straight out of GNL.570 … reduce that step to Excel where possible! G/L lookup is now so online … which reports can you reduced because users can lookup their own information and report as necessary!

2. Reporting from the G/L for any payroll question (PAI.516) and download Use it to answer questions calendar or fiscal year Use it to create J/E for payroll values ????.. What other customer uses? OTYP: 2 = Pay OSTYP 2 = Pay, 7 = Addenda PPAI516S Summary File PERFECT for GNL.831 ACCOUNT AMOUNT 01.120.511.332.002 890.07 01.120.512.332.002 104.72 01.120.513.332.002 4,941.12 01.120.517.332.002 104.72 01.120.518.332.002 2,322.29 01.120.519.332.002 523.55 01.120.520.332.002 4,092.69

3. TypeSubType ------------------------------------------------------------------------------------- 2 = Pay2 = pay table pay 3= time card pay 5 = addenda standard 7 = additional addenda F8 9 = auto dock 4 = employee deduction amount(2,3,5,7,9) 5 = employer deduction liability (2,3,5,7,9) 6 = employer deduction amount(2,3,5,7,9) 8 = cheque/deposit amount (bank)2 only

4. Are we on Budget - Comparing G/L to Position?  Position Management - compare actual FTE/Hours versus budgeted  Important to Update (POS.901) and run Monthly (POS.501)  Which Programs ? Budget FTE in POS.200M ?  Use program Sort No. 2 to more effectively group program totals  What does this mean in terms of $$$$$ ? 2013 FTEFTE RegTch BudgetSeptOct……DIFF Alexander School12.50 ……0.00 Betty Gibson School6.105.756.00……0.10 Samuel Burland School19.25 20.25…… Sanford Collegiate28.1030.0029.50……-1.40 Earl Oxford Elementary14.40 ……0.00 …… Grand Total80.3581.9082.65 -2.30

5. Are we on Budget compared to my forecasted avg salary?  How does this compare to the G/L?  In POS.200M TCHREG relates to 1.120.3200.xxx.xxx.xxx  Used PAI.516 and GNL.601L to confirm that total expense for each month PPAI516S Summary File ACCOUNT AMOUNT 01.120.511.332.002 890.07 01.120.512.332.002 104.72 01.120.513.332.002 4,941.12 01.120.517.332.002 104.72 01.120.518.332.002 2,322.29 01.120.519.332.002 523.55 01.120.520.332.002 4,092.69 2013 FTEFTE RegTch BudgetSeptOct……DIFF Alexander School12.50 ……0.00 Betty Gibson School6.105.756.00……-0.10 Samuel Burland School19.25 20.25……1.00 Sanford Collegiate28.1030.0029.50……1.40 Earl Oxford Elementary14.40 ……0.00 …… Grand Total80.3581.9082.65 2.30 RegTch = 01.120.3200.xxx.xxx.xxx Average Annual Salary = 76,000 (monthly 6,333.33)508883.07518699.73523449.7214566.66

6. 1.Reporting from the G/L for any payroll question (PAI.516) and potentially download/upload journal entry 2.March 30 th Liability Vacation (PAI.506 PAI.509 PAI.512) 3.ACP.711 A/P as at March 30 th (Unpaid = Y) as at Posting Date ‘P’ 4.GNL.570 using Previous year quarters and current Careful: utilizes this year’s G/L accounts in multi-year reporting.. GNL.549 to check for accts in old year not in new year Run balancing reports in Previous Year to confirm Numbers! 5.GNL.560P transaction activity can now go multi-year (if necessary)

7. 1.Goal – Download summary budget, transactions, and encumbrance totals by account along with all kinds of resolved fields to assist you creating your own additional reports Brandon has builds for different Timeframes: GNLBUILD1 Build G/L File for download *STEP 1 Totals include Current YTD GNLBUILD2 Build G/L File FMSTRANS/PGNLBUILD2 *Step 2 GNLCLOSE1 Build G/L File Closed Months*STEP 1 Totals include to last Close GNLCLOSE2 Build G/L File FMSTRANS/PGNLCLOSE2 *Step 2 GNLMAR301 Build G/L File Mar30 downl *STEP 1 Totals Only to March GNLMAR302 Build G/L File FMSTRANS/PGNLMAR302 *Step 2

8. If they want your G/L … consider just downloading file FMSFILES/PGNL512.. More complete than a GNL.560P to a file. Mandatory that they utilize AdminConnect.. It is the only way you can start truly NOT filing invoices etc. Other comments from auditors … in the last few years I am thinking we are really improving that process – reduced effort, save costs?!