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2009 Annual Report April 29, 2010. 22 Federal Compliance Dates 2 Jan 22, 2012 Identify and begin using method(s) to maintain minimum levels of retroreflectivity.

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Presentation on theme: "2009 Annual Report April 29, 2010. 22 Federal Compliance Dates 2 Jan 22, 2012 Identify and begin using method(s) to maintain minimum levels of retroreflectivity."— Presentation transcript:

1 2009 Annual Report April 29, 2010

2 22 Federal Compliance Dates 2 Jan 22, 2012 Identify and begin using method(s) to maintain minimum levels of retroreflectivity Jan 22, 2015 Replace regulatory, warning, and ground-mounted guide signs that do not meet minimum levels of retroreflectivity Jan 22, 2018 Replace street name and overhead guide signs that do not meet minimum levels of retroreflectivity

3 33 Policy Replace signs near end of useful life Measure Percent of signs replaced annually Percent of signs over 12 years old Target Signs have a 12-year life cycle Replace 8 percent annually

4 44

5 55

6 – 2009 Replacement by District % of Total Replaced (12-Year Cycle)

7 777 Maintenance Performance Q2: I want to know HOW WELL you think MN/DOT is doing in each area. Use any number from 1 to 10; a 10 means they are doing an Extremely good job in this area, and 1 means they are doing an Extremely poor job in this area. A score of 5 means they are doing an average job in this area.

8 88

9 99

10 10 $- $100 $200 $300 $400 $500 D1D2D3D4MetroD6D7D State Sign Shop Totals by District (in thousands of dollars)

11 11 Analysis All road agencies facing similar issues with retroreflectivity requirements deadline. Gap between target and what can be accomplished within budget and staff continues to grow. Cost to maintain signing asset will continue to rise (material and labor costs) Implementing sign management system and sheeting materials with longer life (15+ years) means we will need to reevaluate measure in coming years Need dedicated, focused, resources for completion of statewide inventory. Need to verify existing data and fully integrate system into business practices.

12 12 Business Objectives Asset Management Budget Performance Best Practice 12 Traffic, Maintenance & Operations –Data Accessibility –Scheduled Replacement/Department Measures –Requests and Tort Claims Program Delivery –Project Scoping –Project Delivery –Requirement Changes

13 13 OTST SIM Goals & Status Asset Management Global View - Continue to ensure that SIM data collection will fit with the overall, long range vision for MN/DOT asset management. Streamline Data Collection - Working with COIT, Districts and Vendor to determine SignTRACK collection issues, including GPS data collection, and develop solutions. Training – Continue to provide ongoing training to the SIM users as software, hardware and processes are updated. Identify GIS and Mapping Needs - Working with COIT, Districts and Vendor to determine these needs and develop solutions. Software Upgrades - Working with vendor on software upgrades to further inventory and management needs. Vendor is also working on converting SignTRACK to a Web based application. Export/Import Data – Into Excel, Arcview and Microstation. Excel and Arcview can update limited data fields and import changes back into database. Update SIM Website – Provide a central location for SIM information that is available to all users and stakeholders. Develop Crystal Reports – Provide access to inventory data to all stakeholders in a format that is clear and useful for business practices. Update User Documentation – Provide up to date Include detailed documentation for Sign Library coding guidelines. Work with Districts to clean up the library and maintain consistency statewide.

14 14 District SIM Goals & Status District Business Process – Implement the District Business process. Maintain up to date SIM Organization chart. Sign Inventory – Continue to work towards 100% sign inventory and keep the Inventory updated. Task System – Ensure that the task system is incorporated into daily business to maintain proper history of the signs on the roadways. Proper documentation will help to identify trends and develop best business practices. SIM User Group – Continue to meet with district SIM users to discuss issues and needs for sign inventory and meeting targets. Sign Library – Ensure that proper coding and sign designs are entered into SignTRACK for field inventory records.

15 15 6 out of 8 Districts had begun entering data into sign inventory database 4 out of 8 Districts had received database training *44% of the estimated signs in the database Statewide SIM Administrator position was created and filled *68% of the estimated signs in the database Key Experts identified for each District Metro District hired contractor to create inventory including GPS location in 3 Phases. New version of database with several updates Training provided for all Districts using program 6 out of 8 Districts had draft/final Org & Business Process Metro District contractor will complete Phase 1 by end of Spring 7 out of 8 Districts are using the sign inventory database Upgraded software and several enhancements due in the Spring *86 % of the estimated signs in the database 15 MN/DOT SIM Status

16 16 SignTRACK Inventory Data Number of Sign Panels Estimated vs. ActualD1D2D3D4D6D7D8METRO District Estimated # of Sign Panels 34,31743,00055,05040,00048,00048,09428,995100,000 # of Sign Panel Records in SignTRACK 31,19231,67935,64644,77641,33145,80830,6416,103 % of District Estimated Sign Panels in SignTRACK 90.9%73.7%64.8%111.9%86.1%95.2%105.7%6.1% Change in # of Sign Panels in SignTRACK from ,0058, ,0308, ,103

17 17 How did they do it? District 6 Hired 4 seasonal workers for the summer – Worked full time on data collection and verification One of the workers continued through the winter Collected and verified over 27,000 records District 2 Filled a mobility position from Maintenance and hired 1 temporary employee for the summer – Worked full time on data collection and verification Collected and verified over 17,000 records

18 18 SignTRACK Inventory Data Age of Sign Panels 2009D1D2D3D4D6D7D8METRO District Estimated Panels 12 Years3,3338,96212,1559,9843,5443,3686,299N/A SignTRACK Sign Panels 12 Years19,0869,397N/A13,13210,16219,61313,308N/A Difference15,753435N/A3,1486,61816,2457,009N/A 2008D1D2D3D4D6D7D8METRO District Estimated Panels 12 Years3,6139,38412,76204,61400N/A SignTRACK Panels 12 Years19,0225,385N/A13,0524,1998,96611,787N/A Difference15,409-3,999N/A13, ,96611,787N/A

19 19 Why should we verify the data? D8 estimates that it has approx signs that are older than 12 years. The replacement cost of these signs is $2,116,800 SignTRACK data indicates 13,300 signs older than 12 years. The replacement cost of these signs is $4,468,800 How much should we budget for replacement?

20 20 Analysis MN/DOT needs a valid, statewide inventory to meet our targets and comply with Federal mandates. Dedicated resources are needed to ensure that inventory is complete and updated. Manage the data to create best business practices and make the roadways safe for the public.

21 21 Comments on results, issues and recommendations?

22 22 Contact Information Cassandra Isackson Assistant State Traffic Engineer (651) Joani Nilan Sign Inventory & Mgmt. Administrator (651) or (952) The name of this report is 2009 signing Performance Report and it is located at:

23 23 District Contacts LocationKey ExpertBusiness Contact District 1 - DuluthScott CollverRob Ege/Jim Miles District 2 - BemidjiBrady ThorsonMichelle Rognerud District 3 - St. CloudChad StangDan Anderson/Ron Bulthius District 4 - MorrisBruce(Robert) OlsonDan Kuhn District 6 - RochesterSteve SkreeJeff Vlaminck District 7 - MankatoTom BrooksKen Wenkel District 8 - MarshallDick PersoonJim Stoutland Metro DistrictTrisha NelsonSheila Johnson

24 24 District 6 Data Collection Challenges Need Staff – field data collection, inventory data input & SignCAD design for Sign Library Staff Time – initial data entry and SignCAD designing is time consuming Recording & Coding - accuracy, verify data Updating Records - repairs & replacements System problems - compatibility issues and software upgrades Advantages Short Learning Curve Reports – wide variety Safety – keeps you off the physical roadway Signing Plans & Annual Maintenance Replacements – easy access to total signs, type, and age Historical record

25 25 District 2 Data Collection Collection Status D2A Bemidji 100% of current sign record data has been verified. Remaining data to collect: GPS Ramps, 1 Rest Area, 25% of mainline 85% of SignCAD designs have been entered into Sign Library D2B Crookston 100% of current sign record data has been verified. Remaining data to collect: GPS Ramps, 2 Rest Areas 100% of SignCAD designs have been entered into Sign Library Challenges Maintaining SignTRACK inventory with existing staff is an issue. Daily inputs take time away from daily signing operations: repairs, work orders and replacement program. Advantages D2 Traffic uses SignTRACK data for program delivery sign replacement program. work orders. Sign Maintenance uses Task System in SignTRACK for work orders and daily maintenance.

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28 28 Legacy signs are placeholders that are attached to Field Inventory records until the actual sign is added to the Sign Library. Once the sign is designed and added to the library the Field Inventory record would be updated. # of Legacy Signs in Field Inventory


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