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MnDOT – ACEC/MN Annual Conference March 5, 2013 Amber Blanchard, MnDOT Glenn Schreiner, ACEC/MN.

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Presentation on theme: "MnDOT – ACEC/MN Annual Conference March 5, 2013 Amber Blanchard, MnDOT Glenn Schreiner, ACEC/MN."— Presentation transcript:

1 MnDOT – ACEC/MN Annual Conference March 5, 2013 Amber Blanchard, MnDOT Glenn Schreiner, ACEC/MN

2 How many of you like MnDOTs current P/T contract performance evaluation?

3 How many of you dont like MnDOTs current P/T contract performance evaluation?

4 How many of you know what happens to the evaluations?

5 Purpose: Improve the processes for evaluating project performance Benefits: Refined process that will give useful, consistent feedback Offer chance to express concerns Automated (ease of use)

6 White Paper Goals: Develop tools and processes for performance evaluations that benefit MnDOT and the Consultant Community Transparency and Consistency should be included in the evaluation process Include the Department of Administrations evaluation requirements and incorporate into the process

7 Goals (Cont.) Define expectations of both sides up front. Establish and define criteria by which the consultant and MnDOT will be measured/evaluated Key points: MnDOT and Consultant PM review performance metrics before the project begins And Consultant will also be reviewing MnDOT Performance

8 Rating ConsultantA MnDOTB ContractA+B

9 Project Management Project Development Deliverables PM (Key Personnel)

10 1 – Low (Does not meet expectations) 3 – Meets Expectations 5 – High (Exceeds Expectations)

11 CriteriaLowMeets Expectations High Project Knowledge135 Communication135 Administration135 Issue Resolution135 Leadership135 Budget135 Project Management 1.03.05.0

12 CriteriaLowMeet Expectation s High Project Management 1.03.05.0 Project Development 1.03.05.0 Deliverables1.03.05.0 PM (Key Personnel)1.03.05.0 Consultant Rating4.012.020.0

13 Deliverables Project Knowledge Communication Administration Issue Resolution Leadership Flexibility

14 CriteriaLowMeets Expectations High Deliverables135 Project Knowledge135 Communication135 Project Administration 135 Issue Resolution135 Leadership135 Flexibility135 MnDOT Rating1.03.05.0

15 CriteriaLowMeets Expectations High Consultant Rating4.012.020.0 MnDOT Rating1.03.05.0 Contract Rating5.015.025.0

16 Ratings of 10 or less require Improvement Plans Non compliance with improvement plan could affect prequalification for a work type.

17 Draft process reviewed with both MnDOT and ACEC/MN New evaluation software testing and training in June 2013 Start using new evaluation software in July 2013

18 Purpose: Improve the processes for evaluating project performance Benefits: Refined process that will give useful, consistent feedback Offer chance to express concerns Automated (ease of use)


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