Federal Aid Funds This is a REIMBURSABLE Program -the work has to be completed before the Federal dollars are available. This is not a grant!
Process Overview STIP Approval Project Kickoff Meeting Local Public Agency (LPA) Project Development LPA Right-of-Way Acquisition LPA Plan Preparation Authorization of Federal Funds LPA Letting, Contract Award & Approval LPA Construction, Engineering, and Supervision LPA Contract Administration
FEDERAL FUNDS National Highway System (NHS) Surface Transportation Program (STP) Bridge Programs (BR, BH, BROS) Enhancement Funds (TEA) Highway Safety Improvement Program (HSIP) Safe Routes to School (SRTS) Rail-Highway Crossings (RRS) Scenic Byways (SB) Transportation, Community and System Preservation (TCSP) Interstate Maintenance Discretionary (IMD) Comprehensive Highway Safety (CHSP) Emergency Relief (ER) Non Motorized Transportation (NMTP) American Recovery and Reinvestment Act (ARRA) High Priority Projects (HPP) 5
Calendars Calendar Year is January 1 to December 31 State Fiscal Year is July 1 to June 30 Federal Fiscal Year is October 1 to September 30 TIP/STIP follows State Fiscal Year.
Met Council Roles and Responsibilities Per state statute, Council is designated MPO with advisory committee (TAB) Council is lead in transportation planning process with TAB input and recommendations TAB is lead in federal MPO funding programming with Council concurrence
TAB Responsibilities Regional process to select and monitor transportation projects funded in part with federal funds Regional Transportation Improvement Program (TIP) and Amendments including public involvement Advise on Transportation Policy Plan and planning process
Metro transportation programming Transportation Improvement Program (TIP) TIP amendments Regional solicitation distributing federal funds
Regional Solicitation Distributed ~ $160 million with each of last two biennial cycles: Surface Transportation Program (STP) Congestion Mitigation Air Quality (CMAQ) Transportation Enhancement (TE)
Project Criteria Consistency with regional policy Safety Cost effectiveness Readiness Usage Air quality improvement System connectivity
Sunset Date Policy Adopted Oct. 2004, Revised April 2005 Expected to meet program year Sunset date March 31 following program year; effective projects beginning 2007/2008 Sunset extension process still exists No inflationary cost adjustment Cost index decreases, project cost cap will be lowered.
Criteria for Meeting Sunset Date Environmental Document approved R/W cert. approved or condemnation initiated Dist. State Aid Engineer approval of plan Engineers Estimate Special Provisions Utility Relocation Certificate Permit Applications submitted Letting Date to be set within 90 days
Sunset Date Extension Requests See handout for submittal information Agency must illustrate significant progress has been made on the project. Sunset date criteria can be met within 1 yr. Projects are only eligible for one extension request.
Scope Change Required When: Termini Change Major Element Removal/additions New location Process: Submit letter (documenting change, reasons, etc) Starts at Funding and Programming May result in reduction of Federal Funding NOTE: A Scope Change could also require a Formal STIP Amendment
TIP/STIP Amendment See handout Formal amendments take about 3 months to get through all committees Administrative amendments take about 2 weeks
April 15 th Project in an approved STIP Project Development Report Approved Plan reviewed and signed by Metro State Aid R/W Certificate #1, or #1A June 1 st Approved construction plan Engineers Estimate Special Provisions Utility Relocation Certificate Required Permits: COE, DNR, NPDES, Watershed, etc. Federal Fiscal Year = October 1 to September 30 For most types of federal funds, the project must be authorized by June 1 of the fiscal year in which it appears in the STIP What is needed to request authorization of a project? The above schedule does not apply to High Priority, TCSP, Non-Motorized, HSIP, Forest Highway, Public Lands and Scenic By-Ways projects. All Projects must have letting dates set within 90 days of authorization!
PROJECT TIMELINES FY 2010 NOTE: THESE SCHEDULES ARE SET UP TO ACHIEVE PROJECT AUTHORIZATION ON/OR BEFORE JUNE 1, 2010 PROJECT MEMORANDUM (SHPO – NO EFFECT) BEGIN SHPO AND PERMIT PROCESS 9/15/2009 PROJECT MEMORANDUM TO METRO 1/15/2010 PROJECT MEMORANDUM TO SALT 2/15/2010 PROJECT MEMORANDUM (SHPO – NO ADVERSE AFFECT, ADVERSE EFFECT) BEGIN SHPO AND PERMIT PROCESS 7/15/2009 PROJECT MEMORANDUM TO METRO 12/15/2009 PROJECT MEMORANDUM TO SALT 1/15/2010 ENVIRONMENTAL ASSESSMENT EA TO METRO 10/1/2009 EA TO SALT11/1/2009 EA APPROVED12/1/2009 30 DAY PUBLIC NOTICE12/1/2009-12/31/2009 EA UPDATE TO METRO1/15/2010 EA UPDATE TO SALT2/15/2010 STUDY REPORT TO METRO1/15/2010 STUDY REPORT TO SALT2/15/2010
PROJECT TIMELINES Continued FY 2010 RIGHT OF WAY PROCESS Please Contact Dan Phelps (651-234-7585) early in your project development to discuss the Federal Aid Right-of-Way requirements. APPRAISALS 7/15/2008-10/15/2009 OFFERS10/15/2009-11/15/2009 90 DAY WAITING PERIOD11/15/2009-2/15/2010 R/W CERTIFICATE TO METRO2/15/2010 CONSTRUCTION PLANS BEGIN DESIGN9/15/2009 PLANS TO METRO3/15/2010 NOTE: BID OPENING WITHIN 90 DAYS OF PROJECT AUTHORIZATION
Items Needed for Authorization Approved Environmental Document Approved Right-of-way Certificate (#1 or 1A) Engineers Estimate Approved Plan Permits
Additional Timeline to Award Authorization – 2 weeks Advertisement – 1 month Award – 2 weeks (just accounting for DBE clearance, Board or Council Mtgs may add more time) Totaling about 2 months from when authorization is requested.
Types of Local Projects - Trunk Hwy Impact Projects Mn/DOT Bridge Design Mn/DOT Metro Plan Review CO Plan Review – Interstate FHWA Full Oversight Layout Review – Level 2&3 Metro, Level I CO Municipal Agreement Mn/DOT Construction oversight
Metro State Aid Website www.dot.state.mn.us/metro/stateaid/home.html State Aid/Project Development Manual State Aid Rules Minnesota Bikeway Guidelines DCP Process/Checklist PM Writer Salt website – www.dot.state.mn.us/stateaidwww.dot.state.mn.us/stateaid