Presentation on theme: "Metro District State Aid Construction Training"— Presentation transcript:
1 Metro District State Aid Construction Training Elisa BottosMetro State AidConstruction EngineerJim DeenyMetro State AidConstruction Specialist
2 Time1906 partial payments monthly – Deducts – recommendations of specialty offices Retainage is not intended to be for deducts for failing material etc. Material on Hand payments must be timelyDon’t wait because contractor wants you to.Don’t wait for that big pour next weekDeducts for failing materials 5% retainage is not for deductsContractor does not have the option of taking a deduct – only if material is already inplace.Material on hand payments must be accurate
3 Subletting MnDOT Spec 180140% of work must be performed by prime contractor 30% if project includes DBE goal 2005 SPEC Book 1801 Request to Sublet Contract Administratuion Manual
4 Subletting MnDOT Spec 1801Designate specialty work prior to letting in Special Provisions 1801 Request to Sublet Contract Administration Manual
5 Subletting MnDOT Spec 1801Specialty Work as defined in (7) Specialty Contract Work - Specialty work is unique work that cannot be performed by either the Prime Contractor, its subcontractors, or other contracting firms that generally perform work on highway construction projects.
6 Subletting MnDOT Spec 1801FHWA 1273, Section VII "Specialty Items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid on the contract as a whole and in general are to be limited to minor components of the overall contract.
7 Subletting MnDOT Spec 1801Request to Sublet Forms 10 days prior to work Request to Sublet Summary
8 Contract Change Documents Terminology - Work Orders, Change Orders, Supplemental Agreements Forms on SALT website Scanned signatures Separate documents for separate issues Indicate funding group for extra workI don’t care what you call it, but if it fits the SA category I will require that of an SASome specifications call for ever change to be a COUse forms on SALT website to avoid wrong signature block, and title blockScanned signatures are okay with FHWA and us, if local is okay with it.
9 Contract Change Documents Supplemental Agreements Transmittal letterLanguage approval by Karen Peters recommendedEstimating approval requiredState Aid Engineer signature required after executionGood to clear engineering concepts with us first.Transmittal letter on Metro’s websiteLanguage approval not required, but recommendedJim or myself with sign for State Aid EngineerState Aid Engineer signature required for funding eligibility.
10 Contract Change Documents Supplemental Agreements Performance of Extra Work as defined in Spec 1403 (>$50,000)Alterations in special provisions and specifications (including contract time)Revisions in the structural section above the sub-baseAlterations in the scope of the contract or character of the workMajor revisions in geometric design of the mainline roadway, ramps, frontage roads, or crossoversAdditions, deletions or relocations of bridges or other structures that would affect the functional scope and intent of the approved designChanging contract, time, prices.Alterations in scope have to be cleared with the Project Managers to make sure they fall within the environmental documentation
11 Contract Change Documents Work Orders - Minor Extra Work No contract unit price for work itemmaximum of $50,000 for 2005 spec book.Price can be by negotiated price or force accountMEW > $5,000 estimating approval is requiredMEW >$25,000 District State Aid Engineer approval is required for funding eligibility.Negotiated vs force account (time and materials not local forces) should be stated in document>$5000 if federally funded needs estimating approval.
12 Contract Change Documents Change OrdersRevising method of measurementWaiving liquidated damages after the project is in condition for safe convenient use by the traveling public, or is otherwise available for next-stage construction without restriction.Documenting unacceptable work or materialsDocumenting bonus payments to the Contractor for exceeding established pavement ride quality, quality standards, or early completion of work as provided in the ContractBonus paynets example for landscaping projects, bituminous incentives, if provided for in contract.
13 Contract Change Documents Change OrdersDocumenting changes in the original plan (P) quantity due to re-measure or re-computation.Documenting substitution of materialsDocumenting increased or decreased quantitiesDocumenting minor grade changes, subgrade excavation changes, and structure excavation changesSubstitutions okay if ok’d by specialty office, example bituminous mix
15 Labor CompliancePoster boards Certified payrolls Field interviews ChecklistMention other training by labor compliance office
16 Labor ComplianceLabor CompliancePoster Boards Fill in the Blanks! Poster board link
17 Labor ComplianceCertified Payroll Reqiured on all state or federal projects Weekly payroll on federal projects Link to wage and labor
18 Labor ComplianceField Interviews Fill in the form! Coordinate with Poster Board Check wages against Certified Payroll records
19 Final InspectionFederal Aid or Work on Trunk Highway Projects Call whenever you have a question (ADA) Notify us at 95% + on Federal Aid projects We will arrange to perform inspection Final Inspection form
20 Final InspectionState Aid Projects Call if questions exist Request For Final Payment automatically notifies Form will be used to approve payment Form will exist only in our file unless requested
21 Environmental Concerns Contaminated Soil Nancy Radle Office of Environmental ServicesPlease let State Aid know that something is going on – we can help
22 Environmental Concerns Regulated Waste Lead Paint and Asbestos Mark Vogel Office of Environmental ServicesOther training by VogelBoth lead paint and asbestos were findings in the 2010 Audit
23 Metro District State Aid Construction Training Elisa BottosMetro State AidConstruction EngineerJim DeenyMetro State AidConstruction SpecialistRolesInfo comes from our observations, FHWA ARRA inspections, AuditNew constructionbooklet in packets, and available onlineARRA checklist for inspection reviews good resource for all projects- link on our webpageThank you