3 PROCESS OVERVIEW (steps to complete a Federal Aid project) State Transportation Improvement Program (STIP)Project Kick Off MeetingProject Development ReportConstruction Plan Review and ApprovalAuthorization of Federal FundsLetting, Contract Award, & ApprovalContract Administration
4 State Transportation Improvement Program (STIP) Projects are awarded federal fundingRegional Solicitation, High Priority, Safe Routes to School, Non-MotorizedAll federal funded projects must be listed in or amended into the current approved STIP.Projects added when new STIP is createdFormal STIP Amendment2-3 month approval process
5 Project Kick Off Meeting Federal Aid Project Manager meets with Local AgencyItems for discussion include:Project Schedule/Sunset DateProject proposed vs. project applicationType of Project Development Report neededProject IssuesR/W4(f)HistoricRailroadFunding; total dollars/local matchRegulatory Agencies (CRU, Environmental Serv., DNR)
6 Project Development Report Initial ReviewSubmit 4 signed, unbound copies to Federal Aid Project ManagerDocument will be reviewed and comments forwarded to SALTLPA will receive Metro and SALT commentsLPA makes correctionsFinal ReviewLPA submits 5 copies signed, unbound copies to Federal Aid Project ManagerFederal Aid Project Manager submits to SALT for approval.
7 Construction Plan Submittal Initial ReviewUnbound Copies of the plan (please keep the originals)1 copy for Project Manager review1 additional copy if Storm Sewer is proposed1 additional copy if project includes a RR crossing1 additional copy if bridge is proposed15 additional copies if project contains a Trunk Highway endpoint or x-ing
8 Construction Plan Submittal Initial Review (continued)DCP Form 01Plan Review Checklists (State Aid and Federal Aid)See SamplesEngineers EstimateLaboratory Testing Services FormParking ResolutionsDrainage Area Maps & ComputationsR Value/ESAL documentation (pavement design calcs)SJRs and/or Warrant Analysis
9 Construction Plan Submittal Final Review and Approval (DCP 02 Form)Signed original plan and 3 copiesRevised Engineer’s EstimateR/W Certificate #1 and checklist or #1AUtility Relocation CertificatePermitsSpecial ProvisionsResolution for City Approval (County projects)Required if City signature is not on plan
10 Plan Review and Approval Log plan into data baseRoute to TH functional areas if applicableRoute to State Aid Hydraulics, RR or other agencies if applicableCompare plan to Project Development ReportProject TerminiConstruction Elements/ScopeTypical SectionProject CostSignificant increases in cost may require a formal STIP Amendment
11 Plan Review and Approval Review Preliminary PlanFormat and Plan ContentConformance to State Aid Rules/StandardsHierarchy: State Aid Rules, Road Design Manual, AASHTOFederal Eligibility (see handouts)Check for required Permits/DocumentationForward R/W Certificate for Review and ApprovalPrepare Review Letter and/or Red Line Prints and Send to Designer or Local Agency for plan revisions
12 Plan Review and Approval Review Final PlanVerify all Comments have been addressedRequest DBE GoalCheck for Required DocumentationRevised Eng. Estimate, R/W Certificate, etc.Obtain State Aid Engineer Signature for ApprovalRequest Federal Authorization
13 Plan Format Title Sheet (see sample) Minnesota Department of TransportationConstruction Plan ForWork description (pay item level of detail)Located on ___________ from _______ to _________SP # lower right cornerMinn. Proj. No. in upper right cornerLength Blocks for each roadwayLength must agree with stationing on index mapBar ScalesSheet numbers in lower right cornerNumerical sequencing
14 Plan Format Title Sheet (continued) Index Map Label major roadwaysBegin and end SP and stationingProposed Signals and BridgesUnless a general layout is included in the projectGoverning Specifications NoteUtility Quality Level (see handout)Index of SheetsList A & B sheets separatelyInclude “This plan contains XX Sheets” below index
15 Plan Format Title Sheet (continued) Design Designation Block (roadway) Must match Approved Proj. Development ReportPresent (year to be let) and 20 year projected ADTDesign Speed and exceptions (must be in approved PDR)Structural Design StrengthSoil Factor and HCADT or R Value and ESAL (must match supporting documentation)Number of Traffic Lanes (thru lanes only)Number of Parking lanes or shoulder width
16 Plan Format Title Sheet (continued) Design Designation Block (bikeway) Must match approved Proj. Development ReportDesign SpeedHeight of Eye/Height of ObjectDesign Exceptions (must be in approved PDR)Plan Preparation CertificationRequired on all sheets except x-sectionsRequired on Standard Plan sheets that have been modified
17 Plan Format Title Sheet (continued) Signature Block (see handout) County Signature – County FundsCity Signature – City FundsAgency receiving funds if not City or CountyMn/DOT Signatures if Trunk Highway FundedSignature or permit required if project impacts another agencies R/WState Aid Signatures
18 Plan Format Statement of Estimated Quantities TRNS*PORT list Match item numbers and units; descriptions varyTrunk Highway funded; match TRNS*PORT exactlyFunding ColumnsAll federal participating items in one columnSeparate column for Storm SewerSeparate column for federal non-participating (but CSAH or MSA eligible)Separate column for Local Funds (not state aid or federal aid eligible.
19 Plan Format Statement of Estimated Quantities Include Traffic Control ItemBasis for Estimated QuantitiesBituminous mix, tack coat, fertilizer, seed mixConstruction NotesDefine compaction, tapers through the base material, topsoil stripping and stockpiling
20 Plan Format Tabulations Standard Plates Consider for fence, trees, removal, storm sewer, and earthworkQuantities on charts must match the EQ ChartStandard PlatesThese standard plates as approved by the FHWA shall apply.Use current letter designation for each plate numberProvide additional construction details for items that do not have a Mn/DOT standard plate (ie: benches, signs, etc.)
21 Plan Format Typical Sections Must match the proposed roadway section in the Proj. Dev. ReportIndividual lanes widths labeledThru Lanes, turn lanes, shoulders, parking lanesLocation of the Profile Grade labeledPavement Cross Slope, Inslope and Backslope RatioSpecification and Depth of Roadway so GE can be verifiedR/W WidthRecovery Area/Clear ZoneTopsoil Depth and Seed and Sod Requirements
22 Plan Format Construction Plan and Profile Horizontal Curve Data Vertical Curve DataConstruction LimitsExisting and Proposed Right of WayBegin and End Station with SP NumbersBar scales and North ArrowSuperelevation (if applicable)Station Equations (if applicable)Label Removal and Construction Items
23 Plan Format Cross Sections Cross Sections cover the entire project limitsSpacing adequate to compute earthwork quantities.Right of Way and Temporary Easement Lines requiredInclude Centerline and Entrance CulvertsStation to Station Limits in lower right corner
24 Ad for Bid/Letting Date Local Agency Sets Letting DateSchedules Letting Date in Consultation with State AidState Aid provides Local Agency with required Ad LanguageLocal agency prepares adLocal Agency Submits Ad to State Aid for Review and ApprovalUpon approval, Local Agency submits ad to Constr. Bulletin and local paperDO NOT PLACE AD UNTIL NOTIFIED BY STATE AID
25 DCP Packet/Proposal Fed. Aid Project Manager prepares DCP Packet Contains Required Federal ComponentsDo Not add any Special Programs that Contain a Goal or Conflict with any of the Mn/DOT LanguageLocal Agency submits Proposal for ReviewFederal Aid Project Manager reviews Document for Required Federal Language/DocumentsFinal Proposal Copies Submitted to State Aid3 Copies for our File and Distribution
26 Project Award Local Agency notifies State Aid of low bidder/amount Local Agency notifies low bidder to submit Request for DBE Certification to Civil Rights (DCP 03)Local Agency sends Pre-Award Information to Civil Rights (DCP 04)Civil Rights certifies DBE Participation and notifies LPADO NOT AWARD UNTIL NOTIFIED BY CIVIL RIGHTS OFFICE.
27 Bikeways State Aid Rules 8’ minimum width (10’ desired) 2’ shoulder/clear zone20 mph design speed (30 mph for >4% and 500’)10’ vertical clearance
28 Bikeways Mn/DOT Bikeway Facility Design Manual Separation between path and roadway (Fig. 5-4)Typically 4’ urban; depends on roadway posted speedSeparation/clear zone different material than trail or stripingSafety Railing on steep slopes if separation is less than 5 ft (Figure 5-16)3:1 or greater and drop off is 6’ or more2:1 or greater and drop off is 4’ or more1:1 or greater and drop off is 2’ or more
29 Bikeways Mn/DOT Bikeway Facility Design Manual On Road Facilities (Chapter 4)Table 4-1 and 4-2 for bikeway designADT and motor vehicle speed determine design selectionDedicated Bicycle lanesShoulders (at least 4’ in width)Wide Outside LanesShared LanesSee Chapter 4 for detailed description and guidance on the selection of on-road facilities.
30 Signal Justification Reports SJR is required for:New signal installationComplete reconstruction of existing signalMajor geometric change at intersectionSJL (justification letter) can be used for:Revision to existing signalAddition of EVPICE (intersection control evaluation) is required if any leg is a Trunk Highway.
31 Signal Justification Reports SJR ContentsTitle/Signature PageIndex MapIntersection Layout (existing and proposed)Project DescriptionWarrant Analysis and SummaryJustification StatementAppendix with counts, studies, etc.SJL ContentsLetter of description and justification with signature blocks at the endWarrant Analysis
32 Helpful Resources State Aid Websites State Aid Manual – Chapter 5.4 Plans & ProposalsState Aid RulesDCP ChecklistMinnesota Bikeway Guidelines