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District 4 Sign Assessment and Replacement Design-Build Project Pre-Proposal Information Meeting June 4 th, 2007 Mn/DOT design- build Program.

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Presentation on theme: "District 4 Sign Assessment and Replacement Design-Build Project Pre-Proposal Information Meeting June 4 th, 2007 Mn/DOT design- build Program."— Presentation transcript:

1 District 4 Sign Assessment and Replacement Design-Build Project Pre-Proposal Information Meeting June 4 th, 2007 Mn/DOT design- build Program

2 Meeting Agenda Instruction to Proposers (ITP) Instruction to Proposers (ITP) Book 1 Book 1 Book 2 Book 2 Book 3 Book 3 Question and Answers Question and Answers

3 Instructions to Proposers Only Short-Listed Teams can submit Only Short-Listed Teams can submit Estimated Cost - $1,000,000 Estimated Cost - $1,000,000 Procurement Schedule Procurement Schedule ATC Submittal Due DateJune 22 ATC Submittal Due DateJune 22 Deadline for Mn/DOTs ResponseJune 29 Deadline for Mn/DOTs ResponseJune 29 Clarification Submittal DeadlineJune 29 Clarification Submittal DeadlineJune 29 Proposal Due DateJuly 10 Proposal Due DateJuly 10 Public Opening DateJuly 20 Public Opening DateJuly 20 Anticipated NTPAugust 13 Anticipated NTPAugust 13 Substantial CompletionJune 15, 2008 Substantial CompletionJune 15, 2008 Final AcceptanceJuly 15, 2008 Final AcceptanceJuly 15, 2008

4 ITP – General Info Trudy Kordosky – Single Point of Contact Trudy Kordosky – Single Point of Contact Addendums and Clarifications Addendums and Clarifications Posted on Mn/DOT Design-Build Website Posted on Mn/DOT Design-Build Website Stipends Stipends $7,500 $7,500 Must have a passing technical score of at least 50 Must have a passing technical score of at least 50 Only paid to unsuccessful teams Only paid to unsuccessful teams

5 ITP – ATCs Must be equal or better Must be equal or better No ATCs on: No ATCs on: Changes to pre-qualified products list Changes to pre-qualified products list Changes to the materials control schedule Changes to the materials control schedule ATCs are kept confidential ATCs are kept confidential Proposal Info Proposal Info Option to submit an approved ATC in the Proposal Option to submit an approved ATC in the Proposal Executive Summary must identify ATCs being Executive Summary must identify ATCs being included included

6 ITP - Criteria Pass/Fail Criteria Pass/Fail Criteria Project Management – 20% Project Management – 20% Project Approach – 50% Project Approach – 50% Proposed breakdown of design and assessment submittals Proposed breakdown of design and assessment submittals Proposed coordination with Mn/DOT during design and Proposed coordination with Mn/DOT during design and assessment assessment Understanding of design quality process in RFP Understanding of design quality process in RFP Proposed RFC document sequencing Proposed RFC document sequencing Proposed field staking and installation sequence Proposed field staking and installation sequence Understanding of the construction quality process in RFP Understanding of the construction quality process in RFP Process used to track, approve, and document changes required in Process used to track, approve, and document changes required in the field the field Procedure for tracking non-conforming work, developing Procedure for tracking non-conforming work, developing resolutions resolutions

7 ITP - Criteria Design and Assessment Approach (25%) Design and Assessment Approach (25%) Proposed breakdown of packages Proposed breakdown of packages Coordination with Mn/DOT Coordination with Mn/DOT Understanding the quality requirements Understanding the quality requirements RFC sequencing impact on Mn/DOT RFC sequencing impact on Mn/DOT Construction Approach (25%) Construction Approach (25%) Field staking and sequencing Field staking and sequencing Understanding of quality requirements Understanding of quality requirements Procedure to track and document field changes Procedure to track and document field changes Approach to accommodate Mn/DOT progress and oversight Approach to accommodate Mn/DOT progress and oversight Procedure for tracking non-conforming work Procedure for tracking non-conforming work

8 ITP - Criteria Maintenance of Traffic (20%) Maintenance of Traffic (20%) Understanding of work zone conditions Understanding of work zone conditions Work zone traffic control approaches Work zone traffic control approaches Worker safety approach Worker safety approach Motorist safety approach Motorist safety approach Approach to minimize lane closures Approach to minimize lane closures Schedule (10%) Schedule (10%) Schedule and process for tracking work performed and planned Schedule and process for tracking work performed and planned Approach to informing Mn/DOT on the progression of work Approach to informing Mn/DOT on the progression of work

9 ITP - Forms Technical Proposal Forms Technical Proposal Forms Form 1 Form 1 Form 2 Form 2 Form 3 Form 3 Form 4 Form 4 Form 5 Form 5 Form 7 Form 7 Form 8 Form 8 Form 9 Form 9 Form 10 Form 10 Price Proposal Forms Price Proposal Forms Form 14 Form 14 Form 16 Form 16 Letter from a surety committing to provide Form 17 and Form 18 Letter from a surety committing to provide Form 17 and Form 18 After Best-Value Award After Best-Value Award Form 17 Form 17 Form 18 Form 18

10 ITP - Review Process July 10 th to July 20 th July 10 th to July 20 th Mn/DOT Review and Score Technical Proposals Mn/DOT Review and Score Technical Proposals Public Opening Date Public Opening Date Technical Score will be posted Technical Score will be posted Price Proposals will be opened Price Proposals will be opened Apparent Best Value = Price / Technical Score Apparent Best Value = Price / Technical Score Award Process Award Process 5 Working Days to execute the contract 5 Working Days to execute the contract

11 ITP - Format Due at 1:00 PM on July 10, 2007 Due at 1:00 PM on July 10, 2007 Deliver to: Deliver to: Jay Hietpas Jay Hietpas Minnesota DOT Minnesota DOT MS 650 MS John Ireland Blvd 395 John Ireland Blvd St. Paul, MN St. Paul, MN Size and Number Size and Number 22 Pages 22 Pages 15 Hardcopies 15 Hardcopies

12 Contract Books Book #1 – General Contract Requirements Book #2 – Project Specifics Requirements Book #3 – Standards, References, Special Provisions

13 Book #1 Highlights What is Book #1 What is Book #1 General Contract Requirements General Contract Requirements Replaces much of Standard Spec Division I Replaces much of Standard Spec Division I Also see Spec Book Modifications in Book 3. Also see Spec Book Modifications in Book 3. Section 1.3 – Order of Precedence Section 1.3 – Order of Precedence Change Orders / Amendments Change Orders / Amendments Book 1 Book 1 Book 2 Book 2 Book 3 Book 3 Proposal Proposal

14 Book #1, Section 3 & 4 RID Documents (3.3) RID Documents (3.3) Documents in the RID are for Information Only Documents in the RID are for Information Only Mn/DOT Provided Database is NOT a RID Document Mn/DOT Provided Database is NOT a RID Document NTP 1 – Issuing Contract (4.2.1) NTP 1 – Issuing Contract (4.2.1) NTP 2 – Work in the Field (4.2.2) NTP 2 – Work in the Field (4.2.2) Schedule Schedule Traffic Plan Traffic Plan Payment Breakdown Payment Breakdown Safety Management Plan Safety Management Plan Procedures for Field Changes and non-Conforming Work Procedures for Field Changes and non-Conforming Work

15 Book #1, Section 5 & 7 Obligation to Uncover Finished Work (5.5) Obligation to Uncover Finished Work (5.5) Also see Book 2, Section Also see Book 2, Section No DBE or OJT Requirements No DBE or OJT Requirements Need to meet EEO Requirements Need to meet EEO Requirements Prevailing Wage Prevailing Wage State Rates Apply State Rates Apply Note Surveyor Requirements in 7.3 Note Surveyor Requirements in 7.3 Anyone advancing construction activities is Anyone advancing construction activities is subject to prevailing wage rates. subject to prevailing wage rates.

16 Book #1, Section 8 Payment and Performance Bonds as Payment and Performance Bonds as per Forms in ITP per Forms in ITP $100,000 Warranty Bond submitted $100,000 Warranty Bond submitted with other bond requirements prior to with other bond requirements prior to contract approval (Form 18). contract approval (Form 18).

17 Book #1, Section 9 & 10 Revised Insurance requirements for Revised Insurance requirements for this project. this project. Mn/DOT accepts maintenance liability Mn/DOT accepts maintenance liability for the signs after they are installed in for the signs after they are installed in accordance with Book 1, Section accordance with Book 1, Section

18 Book #1, Section 12 & 13 Consolidated Sections 12 and 13 Consolidated Sections 12 and 13 No Value-Engineering Provisions No Value-Engineering Provisions All changes are negotiated changes All changes are negotiated changes Change order costs negotiated in Change order costs negotiated in accordance with Mn/DOT accordance with Mn/DOT Risk provision up to 5%. Risk provision up to 5%. Design-Build uses all Change Orders (no Design-Build uses all Change Orders (no Work Orders, SAs) Work Orders, SAs)

19 Book #1, Section 17 & 19 Liquidated Damages are shown in Liquidated Damages are shown in Additional monetary deductions shown in Additional monetary deductions shown in the Special Provisions (DBS – 1807) in the Special Provisions (DBS – 1807) in Book 3. Book 3. Disputes follow Mn/DOT 1517 Process and Disputes follow Mn/DOT 1517 Process and Mediation/Arbitration Special Provisions on Mediation/Arbitration Special Provisions on DBS-1517 in Book 3. DBS-1517 in Book 3.

20 Book #1, Section 20 Substantial Completion Substantial Completion Section notes items needed to Section notes items needed to obtain substantial completion obtain substantial completion Warranty starts at Substantial Completion Warranty starts at Substantial Completion Contractor responsibility for providing Contractor responsibility for providing notice to Mn/DOT of Substantial Completion notice to Mn/DOT of Substantial Completion and Final Acceptance. and Final Acceptance.

21 Book #1, Section 21 Warranty Warranty Three Years Three Years Starts at Substantial Completion Starts at Substantial Completion Thresholds in Thresholds in Follows Spec & Improperly installed Follows Spec & Improperly installed signs signs Corrective Action Work Corrective Action Work One required walk through One required walk through Note other warranty requirements Note other warranty requirements

22 Book #1, Section 22 Escrow Proposal Documents (EPD) Escrow Proposal Documents (EPD) Only the team selected needs to submit Only the team selected needs to submit EPD EPD Procedure similar to normal Mn/DOT Procedure similar to normal Mn/DOT Escrow Bid Documents. Escrow Bid Documents. Retain records for 7 years (22.4) Retain records for 7 years (22.4)

23 Book #2 Highlights What is Book #2 What is Book #2 Project Specific Requirements Project Specific Requirements Section 1 – Project Management Section 1 – Project Management Section 2 – Signing Section 2 – Signing Exhibits Exhibits Existing Sign Inventory Existing Sign Inventory Sign Data Spreadsheet Sign Data Spreadsheet

24 Book #2, Section 1 Project Management Project Management Contractor shall schedule and conduct a Project Start-up Conference within 8 days of NTP1 Contractor shall schedule and conduct a Project Start-up Conference within 8 days of NTP1

25 Project Management Cost Management Cost Management Original Payment Breakdown shall be developed following the activities on Form 14 (minimum) Original Payment Breakdown shall be developed following the activities on Form 14 (minimum) Incorporate Approved changes to Payment Breakdown and Form 14 Incorporate Approved changes to Payment Breakdown and Form 14 Mobilization: 5% of the Contract Price Mobilization: 5% of the Contract Price Include item for Final Acceptance in the amount of 5% of the contract price Include item for Final Acceptance in the amount of 5% of the contract price Payment Breakdown shall total up to the Contract Price Payment Breakdown shall total up to the Contract Price

26 Cost Management The Contractor shall meet with Mn/DOT on a monthly basis to review the following: The Contractor shall meet with Mn/DOT on a monthly basis to review the following: % Complete of each activity % Complete of each activity Incorporation of Approved Change Orders Incorporation of Approved Change Orders Verification of any unit price items Verification of any unit price items Status of outstanding Nonconforming Work and Warranties Status of outstanding Nonconforming Work and Warranties

27 Cost Management Invoice Calculations Invoice Calculations Monthly Payments based on % Complete of the Work Monthly Payments based on % Complete of the Work Mobilization Mobilization 25% following NTP1 25% following NTP1 25% at NTP 2 25% at NTP 2 50% when 25% of the original Contract has been earned 50% when 25% of the original Contract has been earned

28 Cost Management Payment Schedule for Assessment & Design Payment Schedule for Assessment & Design A maximum of 75% for each package following the assessment meeting with Mn/DOT A maximum of 75% for each package following the assessment meeting with Mn/DOT A maximum of 95% for each package when all construction work is complete A maximum of 95% for each package when all construction work is complete A maximum of 100% when all As-Built Documents have been accepted A maximum of 100% when all As-Built Documents have been accepted

29 Cost Management Payment for Additional Sign Panels and/or Structures for certain cases will be based on established unit prices. See Handout. Payment for Additional Sign Panels and/or Structures for certain cases will be based on established unit prices. See Handout. Case A Case A $12/s.f. $12/s.f. Case B Case B $20/s.f. $20/s.f. Case C Case C $30/s.f. $30/s.f. Case D Case D $30/s.f. (for the increased area only) $30/s.f. (for the increased area only)

30 Schedule Management NTP 1 to Final Acceptance NTP 1 to Final Acceptance Original Baseline Schedule Original Baseline Schedule Prior to NTP 2 Prior to NTP 2 Revised Baseline Schedule Revised Baseline Schedule Updated schedule based on Approved Changes Updated schedule based on Approved Changes Bi-Weekly Progress Updates Bi-Weekly Progress Updates Actual Progress for previous 2 weeks Actual Progress for previous 2 weeks 2-week look ahead 2-week look ahead

31 Schedule Management Detailed Scheduling Requirements Detailed Scheduling Requirements Activities coincide with activities on Form 14 Activities coincide with activities on Form 14 Cost allocation for each activity Cost allocation for each activity Graphic representation of all activities Graphic representation of all activities Order of work and logical links Order of work and logical links Activities in Working Days Activities in Working Days Identify Holidays and non-Working Days Identify Holidays and non-Working Days Maximum duration of 20 days Maximum duration of 20 days Show Mn/DOT review periods Show Mn/DOT review periods

32 Human Resources Management Safety Management Plan Safety Management Plan Submitted within 10 days of NTP1 Submitted within 10 days of NTP1 Key Personnel Key Personnel Except for Design Manager and Traffic Engineer, key personnel may perform work in more than one position in the organization Except for Design Manager and Traffic Engineer, key personnel may perform work in more than one position in the organization Project Manager, Traffic Engineer, Design Manager, Construction Manager, Lead Forman/Field Supervisor, Traffic Control Supervisor Project Manager, Traffic Engineer, Design Manager, Construction Manager, Lead Forman/Field Supervisor, Traffic Control Supervisor

33 Quality Management The Contractor shall ensure that Deliverables meet the requirements as listed in the table (Book #2, Section ). The Contractor shall ensure that Deliverables meet the requirements as listed in the table (Book #2, Section ). Project Management Project Management Signage Administration and Design Signage Administration and Design Signage Installation Signage Installation

34 Quality Management Design Control Design Control No construction work shall take place without Released for Construction Documents including field changes. No construction work shall take place without Released for Construction Documents including field changes. Procedure for Field Design Changes is required prior to NTP 2. Procedure for Field Design Changes is required prior to NTP 2. Assessment packages shall be certified by the Contractors Traffic Engineer, audited by the Contractors Design Manager and then submitted to Mn/DOT for Acceptance. Assessment packages shall be certified by the Contractors Traffic Engineer, audited by the Contractors Design Manager and then submitted to Mn/DOT for Acceptance.

35 Quality Management Document and Data Control Document and Data Control Contractor shall establish its own document control system (DCS) Contractor shall establish its own document control system (DCS) Document and Data Approval and Issue Document and Data Approval and Issue All deliverables include a signed and dated certification by the originator All deliverables include a signed and dated certification by the originator Document and Data Changes Document and Data Changes Provide documents in a format that tracks changes Provide documents in a format that tracks changes

36 Quality Management Approval of sign locations Approval of sign locations 3 working days in advance of installation 3 working days in advance of installation Demonstration of sign installation Demonstration of sign installation At start of installation for each crew At start of installation for each crew Mn/DOT reserves the right to pull out up to 10 posts per segment to verify embedment depth at no cost to Mn/DOT Mn/DOT reserves the right to pull out up to 10 posts per segment to verify embedment depth at no cost to Mn/DOT Control of Nonconforming Product Procedures Required prior to NTP2 Procedures Required prior to NTP2 Documentation - Nonconformances identified are recorded Documentation - Nonconformances identified are recorded Design Manager shall approve all resolutions of nonconformances that require design changes, repair or rework Design Manager shall approve all resolutions of nonconformances that require design changes, repair or rework

37 Book #2, Section 2 Signing Order of Precedence has been established in the event of a conflict Order of Precedence has been established in the event of a conflict Software Software SignCAD SignCAD design guide signs and Adopt A Highway Signs design guide signs and Adopt A Highway Signs Excel XP or Excel 2000 Excel XP or Excel 2000 Sign Data Spreadsheet Sign Data Spreadsheet

38 Meeting Requirements Meeting Requirements following the Project Start- up Conference Meeting Requirements following the Project Start- up Conference Pre-assessment Pre-assessment Over-the-shoulder assessment Over-the-shoulder assessment Review Assessment package Review Assessment package Pre-RFC Pre-RFC Over-the-shoulder RFC Over-the-shoulder RFC Review RFC package at completion Review RFC package at completion Review of Sign panel designs in SignCAD Review of Sign panel designs in SignCAD May be able to combine certain meetings May be able to combine certain meetings

39 Traffic Management Plan The Contractor shall develop, implement, and maintain a Traffic Management Plan (TMP) that addresses traffic management during all phases of the Project, including assessment, installation, and inventory. The Contractor shall develop, implement, and maintain a Traffic Management Plan (TMP) that addresses traffic management during all phases of the Project, including assessment, installation, and inventory. Shall Include: Shall Include: Procedures for obtaining Acceptance of and implementing road and lane closures. This shall include notifying Mn/DOT of any lane closures at least 24 hours in advance. Procedures for obtaining Acceptance of and implementing road and lane closures. This shall include notifying Mn/DOT of any lane closures at least 24 hours in advance. No lane closures are allowed on weekends or holidays. No lane closures are allowed on weekends or holidays. Holiday Weekends start at Noon on Fridays Holiday Weekends start at Noon on Fridays Weekend starts at noon on Fridays in Alexandria Weekend starts at noon on Fridays in Alexandria Methods and frequency of inspection and maintenance of all traffic control throughout the Projects limits. Methods and frequency of inspection and maintenance of all traffic control throughout the Projects limits. Descriptions of contact methods, personnel available, and response times for responses to any conditions needing attention during off-hours, if any. Descriptions of contact methods, personnel available, and response times for responses to any conditions needing attention during off-hours, if any. The procedures developed in the TMP shall be followed throughout the duration of the Project. Any deviations from the TMP must be Approved by Mn/DOT prior to implementation. The Traffic Engineer shall sign and certify the TMP. The procedures developed in the TMP shall be followed throughout the duration of the Project. Any deviations from the TMP must be Approved by Mn/DOT prior to implementation. The Traffic Engineer shall sign and certify the TMP.

40 Design Requirements Assessment Package required for each roadway Engineering field assessment to identify signs that need to be replaced, added, removed and/or relocated to meet Project Requirements Engineering field assessment to identify signs that need to be replaced, added, removed and/or relocated to meet Project Requirements Pre-Defined Actions Pre-Defined Actions All posts, including stub posts, shall be replaced. All posts, including stub posts, shall be replaced. All sign panels installed prior to 1999 shall be replaced. All sign panels installed prior to 1999 shall be replaced. All deer crossing signs shall be removed and not replaced. All deer crossing signs shall be removed and not replaced. All mast arm sign mounting hardware shall be replaced. All mast arm sign mounting hardware shall be replaced.

41 Sign Data Spreadsheet Assessment for each roadway shall be documented using the Sign Data Spreadsheet shown in Exhibit 2. Assessment for each roadway shall be documented using the Sign Data Spreadsheet shown in Exhibit 2. Latitude and Longitude information shall be recorded in the World Geodetic System of 1984 (WGS 84), 1996 Adjustment, to the nearest 0.01 second. This information is only required in the inventory phase. Latitude and Longitude information shall be recorded in the World Geodetic System of 1984 (WGS 84), 1996 Adjustment, to the nearest 0.01 second. This information is only required in the inventory phase.

42 Assessment continued The Assessment Package shall include a recommendation for each sign and justification for the decision. The Assessment Package shall include a recommendation for each sign and justification for the decision. Sign Location Sign Location If a sign cannot be located in accordance with the project requirements, the condition shall be documented and acceptance obtained from Mn/DOT If a sign cannot be located in accordance with the project requirements, the condition shall be documented and acceptance obtained from Mn/DOT Sign Panel Size Sign Panel Size The sign panels in the field shall not be reduced even if it exceeds project standards The sign panels in the field shall not be reduced even if it exceeds project standards

43 Sign Replacement Requester Pays Signs Requester Pays Signs Panels do NOT require replacement Panels do NOT require replacement Posts shall be replaced Posts shall be replaced May require relocation based on assessment May require relocation based on assessment Adopt-a-Highway Signing Adopt-a-Highway Signing Do NOT use sequencing shown in Figure 6.24 of the Mn/DOT Traffic Engineering Manual Do NOT use sequencing shown in Figure 6.24 of the Mn/DOT Traffic Engineering Manual Bypass Lane Signing Bypass Lane Signing Contact John Benson for sign panel designs Contact John Benson for sign panel designs

44 Sign Replacement Turn Lane Signing Turn Lane Signing Replace all Right Turn Lane and Left Turn Lane signs with Right Lane Must Turn Right and Left Lane Must Turn Left Replace all Right Turn Lane and Left Turn Lane signs with Right Lane Must Turn Right and Left Lane Must Turn Left Speed Reduction Signing Speed Reduction Signing Replace all Reduced Speed Ahead, Reduced Speed XX, Speed Zone Ahead and Begin Speed Limit XX x/x Mile with W3-5 advance warning speed reduction signs Replace all Reduced Speed Ahead, Reduced Speed XX, Speed Zone Ahead and Begin Speed Limit XX x/x Mile with W3-5 advance warning speed reduction signs

45 Material Requirements Sign Facing Materials Sign Facing Materials Traffic signs shall be constructed in accordance with the provisions of Standard Specification 2564, with the following modification: Traffic signs shall be constructed in accordance with the provisions of Standard Specification 2564, with the following modification: Sign face material for all permanent regulatory signs, guide signs, markers and delineators shall be fabricated with high performance Type HP sheeting. In addition, all warning signs, yellow delineators and yellow markers shall use fluorescent yellow Type HP FLY sheeting except: Sign face material for all permanent regulatory signs, guide signs, markers and delineators shall be fabricated with high performance Type HP sheeting. In addition, all warning signs, yellow delineators and yellow markers shall use fluorescent yellow Type HP FLY sheeting except: Warning signs W11-1, W11-2 and S1-1, (and W16-7P, W20-100P and W13-1 when used with these signs), shall use fluorescent yellow-green Type HP FLYG sheeting. Warning signs W11-1, W11-2 and S1-1, (and W16-7P, W20-100P and W13-1 when used with these signs), shall use fluorescent yellow-green Type HP FLYG sheeting. White cylinder style delineators shall use flexible ASTM Type IX sheeting. White cylinder style delineators shall use flexible ASTM Type IX sheeting. Yellow cylinder style delineators shall use either flexible ASTM Type IX or ASTM Type V sheeting. Yellow cylinder style delineators shall use either flexible ASTM Type IX or ASTM Type V sheeting.

46 Material Requirements Structural Details Structural Details Flange channel sign posts shall be constructed in accordance with Standard Specification 3401, with the following modification: Flange channel sign posts shall be constructed in accordance with Standard Specification 3401, with the following modification: Ribbed-back or bulbed-flange posts shall NOT be used. Ribbed-back or bulbed-flange posts shall NOT be used. Nuts, Bolts, Washers, etc.. Nuts, Bolts, Washers, etc.. Signing Design Detail Sheets (see Book #3, Section 1) Signing Design Detail Sheets (see Book #3, Section 1) Modified for District 4 Requirements Modified for District 4 Requirements

47 Released for Construction (RFC) Documents Released for Construction (RFC) Documents Updated Sign Data Spreadsheet for each roadway, certified by Contractors Traffic Engineer, audited by Contractors Design Manager and submitted to Mn/DOT for Acceptance Updated Sign Data Spreadsheet for each roadway, certified by Contractors Traffic Engineer, audited by Contractors Design Manager and submitted to Mn/DOT for Acceptance

48 Mn/DOT Sign Shop Signs Manufactured by Mn/DOT Sign Shop Signs Manufactured by Mn/DOT Sign Shop SignCAD Designs submitted to Mn/DOT District Office for acceptance SignCAD Designs submitted to Mn/DOT District Office for acceptance Contractor submits accepted SignCAD Designs to Mn/DOT Sign Shop Contractor submits accepted SignCAD Designs to Mn/DOT Sign Shop Contractor shall submit shipping request to Mn/DOT for each Trunk Highway Contractor shall submit shipping request to Mn/DOT for each Trunk Highway Identify packaging order for installation Identify packaging order for installation Designate contact person and delivery location Designate contact person and delivery location Contractor shall allow 28 days in their schedule for manufacture and shipping sign panels Contractor shall allow 28 days in their schedule for manufacture and shipping sign panels

49 Mn/DOT Sign Shop Spliced Signs Spliced Signs Signs manufactured by the Mn/DOT Sign Shop with a dimension greater than 48 inches on the smallest side will be spliced. Signs requiring splicing will be shipped in pieces. Splice plates will be attached to one side of the panel and predrilled holes will be provided for the other panel. The pieces will be banded together for shipping. The Contractor shall fasten panels together using fasteners furnished by the Mn/DOT Sign Shop. Signs manufactured by the Mn/DOT Sign Shop with a dimension greater than 48 inches on the smallest side will be spliced. Signs requiring splicing will be shipped in pieces. Splice plates will be attached to one side of the panel and predrilled holes will be provided for the other panel. The pieces will be banded together for shipping. The Contractor shall fasten panels together using fasteners furnished by the Mn/DOT Sign Shop.

50 Sign Panel Design Guide Sign Panels Guide Sign Panels All new or replacement guide signs shall be designed by the Contractor All new or replacement guide signs shall be designed by the Contractor Adopt-a-Highway Sign Panels Adopt-a-Highway Sign Panels Consists of 2 panels, Adopt-a-Highway message and overlay panel with adopting group name Consists of 2 panels, Adopt-a-Highway message and overlay panel with adopting group name The Contractor is responsible for providing the Adopt-a-Highway message panel, designing the overlay panel, and attaching the overlay panel to the Adopt-a-Highway sign panel. Mn/DOT will provide the names of the adopting group for the overlay panel and will manufacture the overlay panel based on the Contractors Accepted design. The individual overlay panels will be provided by Mn/DOT and are not to be included in the Contractors bid price. The Contractor is responsible for providing the Adopt-a-Highway message panel, designing the overlay panel, and attaching the overlay panel to the Adopt-a-Highway sign panel. Mn/DOT will provide the names of the adopting group for the overlay panel and will manufacture the overlay panel based on the Contractors Accepted design. The individual overlay panels will be provided by Mn/DOT and are not to be included in the Contractors bid price.

51 Utility Coordination During the design process, the Contractor shall contact public and private utilities to identify utilities in the Project area. The Contractor shall conduct all Work in a manner that avoids Utility Relocations. During the design process, the Contractor shall contact public and private utilities to identify utilities in the Project area. The Contractor shall conduct all Work in a manner that avoids Utility Relocations.

52 Installation The Contractor shall notify Mn/DOT at least 7 Days in advance of working within the Mn/DOT right-of-way. The Contractor shall notify Mn/DOT at least 7 Days in advance of working within the Mn/DOT right-of-way. Prior to installation, the Contractor shall mark locations of the proposed signs in the field for Gopher State One Call and Mn/DOTs review Prior to installation, the Contractor shall mark locations of the proposed signs in the field for Gopher State One Call and Mn/DOTs review

53 Salvage The Contractor shall salvage and deliver to Mn/DOT all sign posts meeting the following criteria: The Contractor shall salvage and deliver to Mn/DOT all sign posts meeting the following criteria: Weight of 2.5 lb/ft Weight of 2.5 lb/ft Length of 6 feet or more Length of 6 feet or more Not buried before removal Not buried before removal In a reusable condition and straight In a reusable condition and straight

54 Salvage continued When sign panels are to be removed and not replaced, Mn/DOT may request these sign panels be salvaged and returned to Mn/DOT. In these cases, the Contractor shall take appropriate precautions to preserve the signs and bundle sign panels of similar size in lots of not more than five panels per bundle. The Contractor shall unload the salvaged material and place it at the locations in the yard designated by Mn/DOT. When sign panels are to be removed and not replaced, Mn/DOT may request these sign panels be salvaged and returned to Mn/DOT. In these cases, the Contractor shall take appropriate precautions to preserve the signs and bundle sign panels of similar size in lots of not more than five panels per bundle. The Contractor shall unload the salvaged material and place it at the locations in the yard designated by Mn/DOT.

55 Salvage continued Delivery Locations Delivery Locations Materials from TH 29, TH 114 and TH 28 delivered to District Office in Morris Materials from TH 29, TH 114 and TH 28 delivered to District Office in Morris Contact Robert Bruce Olson Contact Robert Bruce Olson Materials from TH 34 and TH 113 delivered to District Office in Detroit Lakes Materials from TH 34 and TH 113 delivered to District Office in Detroit Lakes Contact Ron Peterson Contact Ron Peterson

56 Disposal All sign panels not reinstalled, hardware removed, stub posts removed, and posts not salvaged shall become the property of the Contractor and shall be disposed of in accordance with the Standard Specifications. No disposal will be allowed within Mn/DOT right-of-way. All sign panels not reinstalled, hardware removed, stub posts removed, and posts not salvaged shall become the property of the Contractor and shall be disposed of in accordance with the Standard Specifications. No disposal will be allowed within Mn/DOT right-of-way.

57 Book #3, Section 1 & 2 What is Book #3 What is Book #3 Standards, References, Special Provisions Standards, References, Special Provisions Section 1 Section 1 List of Standards List of Standards Specific References Cited for the RFP Specific References Cited for the RFP Materials Control Schedule (MCS) Materials Control Schedule (MCS) Signing Design Detail Sheets Signing Design Detail Sheets Section 2 Section 2 Modifications to Manuals Modifications to Manuals CADD Data Standards, Signing Plan Design (At-Grade Manual, Standard Plates Manual, Traffic Engineering Manual and Traffic Guide Sign Design Manual. CADD Data Standards, Signing Plan Design (At-Grade Manual, Standard Plates Manual, Traffic Engineering Manual and Traffic Guide Sign Design Manual.

58 Book #3, Sections 3-5 Section 3 Section 3 Modifications to the Technical Memoranda Modifications to the Technical Memoranda Section 4 Section 4 Modifications to Standard Specifications for Construction Modifications to Standard Specifications for Construction Section 5 Section 5 Modifications to Special Provisions Modifications to Special Provisions DBS Series – Special Provisions DBS Series – Special Provisions

59 Reference Information Documents (RID) Right of Way Maps Right of Way Maps Curve Data Curve Data Videolog Available Videolog Available Software required for viewing Software required for viewing

60 Questions ????? Contact Information for Project Manager will be changing on June 21, 2007 Contact Information for Project Manager will be changing on June 21, 2007 Trudy A. Kordosky Office Fax


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