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Google Series Part 1: gmail Part 2: maps Part 3: talk Part 4: earth Part 5: books Part 6: picasa Part 7: sites Part x: ?

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Presentation on theme: "Google Series Part 1: gmail Part 2: maps Part 3: talk Part 4: earth Part 5: books Part 6: picasa Part 7: sites Part x: ?"— Presentation transcript:

1 Google Series Part 1: gmail Part 2: maps Part 3: talk Part 4: earth Part 5: books Part 6: picasa Part 7: sites Part x: ?

2 gmail Google Series Part 1 David J Young

3 Using gmail Works in any browser User experience better in some browsers than others I use Googles Chrome browser FAST!! Get the most screen real estate for content REALLY FAST!!!! Drag tabs in or out of window REALLY, its FAST!! Duplicate tabs

4 Chrome Demo

5 Google Apps vs GoogleApps Google calls an application a product gmail is a Google App Not to be confused with GoogleApps GoogleApps is a bundling of gmail calendar sites docs AND it uses your DNS Domain

6 Google apps vs GoogleApps

7 Who am I? Electrical Engineer UNIX Systems Administrator Programmer Web Developer Database Administrator Network Administrator Project Manager Motorcyclist

8 Why gmail? Volume of Multiple mail accounts Islands of mailboxes Mobile phone integration Searching Spam Lets me exercise Inbox Zero concept Delete (or archive) Delegate Respond Defer Do

9 Aggregator Send & Receive for multiple accounts Automatically pull your mail to gmail POP3 pull only IMAP pull only with paid GoogleApps

10 More than just mail contacts calendar tasks chat video chat sms buzz search engine quick links phone calls

11 Customize

12 A comparison PROS Accessible anywhere Search capabilities Excellent SPAM filter Mobile device integration LOTS of space Labels Filters Stars Free CONS Privacy Mail is not under your control Must be connected 24 hour lockdowns Only one gmail acct at a time (except for GoogleApps)

13 Philosophy No folders Mailbox is flat New labs feature allows hierarchical labels Messages are tagged System User Messages are threaded

14 Gmail basics Conversation view Labels instead of folders Archive instead of delete Chat & video chat

15 Conversation View Back and forth conversations are kept together Reply(s) use same subject To change Subject, you must Forward

16 Labels Labels are used instead of folders Labels do everything a folder does… and more Messages can have more than 1 label You can simply label conversations or Move conversations into a label Labels can be colored so your mail stands out Labels are ordered alphabetically in inbox

17 Archive Removes from your inbox Keeps your inbox clean

18 gmail Limitations web client does not support return receipt header priority mail header Will not display web page (HTML) correctly if it uses internal or external style sheets. Must use inline styles.

19 Priority Inbox Think opposite of spam

20 Settings

21 Filters Define actions how gmail handles incoming messages Star from important people Label certain messages as they come in Forward from a specific user to another mailbox Delete mail based on specified criteria Think of filters as rules

22 Chats Automatic history Built into gmail GoogleTalk is not necessary

23 Searching from: to: subject: OR - ( ) filename: in:anywhere in:inbox in:trash in:spam is:starred is:unread is:read after: before: yyyy/mm/dd is:chat deliveredto: label: has:attachment list: cc: bcc:

24 Your gmail address

25 Mail Clients Any POP3 client Any IMAP client Outlook

26 Send SMS Send text message right from gmail

27 Multiple logins Where youre logged in

28 Keyboard Shortcuts Shift ? – Show all shortcuts # - Delete e – Archive j, k – next, previous message

29 Biggest Mistake Visually scanning your Slow Cant see conversation thread

30 Vacation Nice control of auto replies Also auto-disables itself on specified end date

31 Safe mode

32 References

33 Demo


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