2. Send an e-mail to departmental managers. Present the PIF process at a Division Managers meeting. Reach out to the IT Department managers. Post the forms, guidelines, and PIF projects on the Departments website for managers. Soliciting Proposals County of Los Angeles Department of Public Works

3. Review for accuracy and plain language. Obtain signatures from the Project Manager, Budget/Finance Manager, and Department Head. Submit proposal to the Quality and Productivity Office Reviewing Proposals County of Los Angeles Department of Public Works

4. Project Manager Prepare a few PowerPoint slides to explain the project. Bring props that will help support the project, if appropriate. Based on feedback from the PIB Advisory Committee, revise the PowerPoint presentation as necessary. County of Los Angeles Department of Public Works Preparing for PIB and Commissioners Meetings

5. Productivity Manager Calendar the Productivity Investment Board and Quality and Productivity Commissioners meetings on the Department Heads calendar. Brief the Department Head about the project and provide talking points. Attend all meetings with the Project Manager and Department Head. Make introductions at all meetings. County of Los Angeles Department of Public Works

6. Project Approval Coordinate approval of the Schedule of Withdrawals and Payments form, and Agreement for Acceptance of Funds. Submit forms to Grants Management Section for tracking. County of Los Angeles Department of Public Works

7. Reports Prepare Annual Status Report and Final Report. – Project Manager input – Department Head signature – Submit to Quality and Productivity Commissions Office. County of Los Angeles Department of Public Works

8. Your role as a Productivity Manager is to facilitate the PIF process. County of Los Angeles Department of Public Works