1. © 2003 Everett Public Schools Information Systems and Technology Department Getting Started with FirstClass October 10, 2015

2. © 2003 Everett Public Schools Information Systems and Technology Department Privacy Issues E-mail is a matter of public record. You should only write things in email that you are willing to see printed in the newspaper the next morning!! While not a common occurrence, E-mail could be monitored if necessary. All E-mail transactions are logged.

3. © 2003 Everett Public Schools Information Systems and Technology Department E-Mail Etiquette

4. © 2003 Everett Public Schools Information Systems and Technology Department Getting Started Click Start  All Programs  Staff Email Type your User ID and Password, then click Login or just press the Enter key

5. © 2003 Everett Public Schools Information Systems and Technology Department FirstClass Desktop First window to open is the FirstClass Desktop MailBox Contains ALL your messages, including those you have sent MailBox Contains ALL your messages, including those you have sent Conferences Public Discussion groups of District interest Conferences Public Discussion groups of District interest Address Book Contains personal email addresses (great for internet email addresses) and personal mailing lists (great way to email ALL your parents!) Address Book Contains personal email addresses (great for internet email addresses) and personal mailing lists (great way to email ALL your parents!) Online Help

6. © 2003 Everett Public Schools Information Systems and Technology Department Reading Email Messages Double click the MailBox to view messages Each Message is listed on a separate line Click on any header to sort your list of messages on that field. For example, click on the Name header once and the names will be sorted in descending order. Click again, and they will be sorting in ascending order. Double-click on any message to read it.

7. © 2003 Everett Public Schools Information Systems and Technology Department Reading E-mail Messages Time stamp Sender / Receiver Information Actual Message Reply to messages Forward messages Delete a message

8. © 2003 Everett Public Schools Information Systems and Technology Department Working with THREADED Messages Messages in FirstClass are threaded, meaning common messages are kept together. If you see a + or – sign in the message line, it means the message is linked, or threaded, with another message. Clicking on the + sign will expand the list of threaded messages, and clicking on the – sign will collapse the list to only the last message in the thread. Watch as the cursor is clicked on the plus and minus signs to expand and collapse the list of threaded messages. If you click on the + sign in the header area, every list of threaded messages will be expanded or collapsed at the same time.

9. © 2003 Everett Public Schools Information Systems and Technology Department Sending an E-mail Message Select Message  New Message, or Ctrl-N, to start a new message. Type in Subject line A short description of the message. To: Enter the recipients of the message. If more than one, press Enter between each, and after the last name. Cc: If a person should get a copy of the message for INFORMATION ONLY, put their name here! Type your message here. TIP: You do not have to type the person’s complete name. Just type the first few letters of their name, and FirstClass will attempt to match it! If there is more than one choice, a list will pop up from which you can choose. E.g., type in phi bi, press Enter and FirstClass will put the name Phil Biggs in the address line.

10. © 2003 Everett Public Schools Information Systems and Technology Department Sending an Email When you message is done, click the Postmark icon on the toolbar OR Select Message  Send and your message will be sent to the other person. TIP You can UNSEND a message by clicking the Unsend icon on the toolbar OR Selecting Message  Unsend

11. © 2003 Everett Public Schools Information Systems and Technology Department Deleting a FirstClass Message First select a message from the list in the mailbox THEN…  Press the Delete key  OR Right-click the message and select Delete from the menu  OR click the Delete icon in the toolbar  OR select Delete from the File menu Messages will be deleted from server within 24 hours

12. © 2003 Everett Public Schools Information Systems and Technology Department To UN-Delete a Message Open your MailBox to display messages Select Show Deleted Items from the View Menu Previously deleted messages will appear at the top of the list, looking like this: Select File menu  Undelete to restore the message to your MailBox

13. © 2003 Everett Public Schools Information Systems and Technology Department Setting FirstClass Preferences Select Edit  Preferences

14. © 2003 Everett Public Schools Information Systems and Technology Department Setting FirstClass as the Default Internet Mail Client When you click on a MAILTO link on a web page, your browser will open whatever e-mail program you have selected to be your default. Check the box to make FirstClass your DEFAULT INTERNET MAIL CLIENT, and you won’t get annoying messages popping up telling you to set up Outlook!

15. © 2003 Everett Public Schools Information Systems and Technology Department Setting FirstClass Editing Options Click the tabs across the top to navigate to other options. Click the Content tab to change the way messages are displayed and sent. Click the Editing tab to set the font face, size and color of messages you send. You can select your spell check options in the area of the window. TIP Check this box, and FirstClass will automatically run the spell checker before sending a message. A GREAT WAY to eliminate those embarrassing typo’s!

16. © 2003 Everett Public Schools Information Systems and Technology Department Setting FirstClass Display Options Click the Display tab to change the way messages are displayed and sent. Quoted Text When a person replies to a message, they can include all or part of the text from that message. This is called “Quoted Text.” You can set the options for how you want to view Quoted Text in this area. Hyperlink Text FirstClass displays links to web sites in blue, underlined text by default. You can change how a hyperlink will look in your emails using these options.

17. © 2003 Everett Public Schools Information Systems and Technology Department FirstClass Messaging Options Mail Rules Ever replied to a message thinking you were replying only to the person who sent the message, but later found out it went out to EVERYONE who the message was sent to? You can set your Reply Preference to “Reply Sender” to make sure that your message is only sent to the person who SENT the message by default, not all the recipients, too! Click the Messaging tab to change a variety of messaging options, including your signature and defaults for replying.

18. © 2003 Everett Public Schools Information Systems and Technology Department FirstClass Signature Signature You can create a Signature, which can be added to the end of each message you send. Click the Signature tab to start. Type whatever you want as a signature in this area. As a rule of thumb, most people include their “snail mail” address, and a phone number if you want. Some people include a favorite quote in their signature. Remember to use only those things you want to read about in the paper! Emails are public record! Click here if you want this signature added to EVERY email message. If you choose not to add a signature to EVERY message, you can add it when creating a message by clicking the Insert Signature icon on the New Message toolbar.

19. © 2003 Everett Public Schools Information Systems and Technology Department Create a FirstClass Resume Select File  Open  Resume Type your name in this area Type a description this area. Please include your job title and work location to help others who might be looking for you!

20. © 2003 Everett Public Schools Information Systems and Technology Department The FirstClass Address Book Great place to easily store and use email addresses Create mailing lists for groups Keep addresses, phone numbers, etc. Open the address book by selecting File menu  Open  Address Book OR double click the Address Book icon on the FirstClass Desktop

21. © 2003 Everett Public Schools Information Systems and Technology Department Address Book: Personal Address Used for individual email addresses Have you ever had to type in a LOOONNNGGG internet email address many times? Want an easy way to address email to those people you communicate with often? Wouldn’t it be nice to just type in Jones in the TO: line instead of john.jones@anotherschool.district.state.us?john.jones@anotherschool.district.state.us If so, you are ready to create and use a Personal Address! Adding a Personal Address the EASY way! Open a message that was received from the person you want to add to your Address Book. Right-click on the address on the From: line. Select Add to Address Book… from the popup menu. This will open the New Personal Address window, and as you can see, the Internet email address is entered for you. To make it even easier to address your messages, you can enter a short name in the Name field. You will use this name to in the TO: line of any FirstClass message instead of the longer, harder to remember Internet address!

22. © 2003 Everett Public Schools Information Systems and Technology Department Address Book: Personal Address Notice that you can enter other information by clicking on the tabs in the New Personal Address window. To finish entering your Personal Address and Save it, click the close box in the upper right corner. Click Save in the Save Changes? Dialog box.

23. © 2003 Everett Public Schools Information Systems and Technology Department Address Book: Personal Mail List Mailing lists are GREAT if you need to send a message to a group of people. You never need to worry about forgetting a member of the group. You can send a message to MANY people with only ONE name in the TO: line. For example, you can set up a Mail List of all your parents, and then quickly send them ALL a message with only one entry in the TO: line. Here’s how! Select File  New  New Personal Mail List Enter as many addresses as you want in this area. Internet address have a blue gate on the left, and FirstClass users have a red and blue person. You can mix and match as you like. Enter a name for the list. You will use this to address your message in the TO: line of a new message. To finish entering your Mail List and Save it, click the close box in the upper right corner. Click Save in the Save Changes? Dialog box.

24. © 2003 Everett Public Schools Information Systems and Technology Department Using an Address Create a new message (Ctrl-N or Message  New Message) Type in the name of the personal address or mailing list (or just the first few letters) Addresses are flagged with a special icon (3 people in red and blue) FirstClass will use the addresses as they are entered in the address book to send the message