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Level 2 IT Users Qualification – Unit 1 Improving Productivity Chris.

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1 Level 2 IT Users Qualification – Unit 1 Improving Productivity Chris

2 I can describe the purpose of using IT in my work I used ICT to complete my coursework because it saved time. I used pictures in my presentation and newsletter to make them look more interesting. If I had not used ICT in my work then the pictures would have been harder to use because quality might have been lost. Getting them from the internet using a Google search was better because it saved time. I included a Youtube video in my presentation because it looks more interactive. Without ICT, adding this video would have been hard and would have made my work look boring. My newsletter included articles which were not written by me but came from the internet. I used ICT to complete a Google search to find articles about new media. My business card, letter and newsletter were made using templates. These helped me in my work because it saved time. My presentation included a range of additional ICT tools such as a main menu or logo. These enhanced my work because it made it better. If I had completed my work without a computer then I could have made mistakes but because most software has spellcheck I was able to use it to correct my work. If I had not used ICT for any of this work it would have taken longer and included more mistakes.

3 I can describe the methods, skills and resources needed to complete my tasks successfully In order to complete my tasks successfully I had to know how to use the software. Each piece of software is new and this meant that I had to learn many new things. In my presentation I had to know how to use a master slide and then had to add text and pictures. I thought about the design and organised my slides so they looked clear. I used a main menu which included using a wide range of hyperlinks to link again. Using these made my presentation interactive and also made it nice to look at. I also made it better by including a range of advanced features such as transitions and animations. These made the presentation more effective. Publisher enabled me to use a range of different methods to create my products. It enabled me to choose a design and colour scheme before starting my project so that I could then find a template which helped me create my work. Templates were good because they enabled me to keep the design consistent whilst adding all of my own work. Using these saved me lots of time but meant my work looked really good. For most of my work I needed pictures and I found these by Google. I had to change the settings on Google when looking for my pictures so that they flow the law. I also had to store them in a source and store table so I could show work didn't belong to me. I also had to reference the websites of articles and video’s I used in my work so that I did not break the law.

4 I can describe factors that might affect the task There are many factors which could have affected me from completing the tasks set. The first factor is to make sure that I have access the to computers to be able to complete the tasks set. Without a computer I wouldn’t have access to software and so wouldn’t be able to complete tasks easily. The computer or software could be out of date and this could affect the task because I might not have all the tools you need. I used the internet a lot in my work so if there had been problems with the internet such as losing connection or sites being blocked then this could have prevented me from getting copyright free pictures or articles for my newsletter by using the search tools on my browser. Copyright could have been something else which might have affected the task because I had to search to find the picture I was looking for and sometimes the pictures I wanted to use weren’t available because they had copyright restrictions. Finally, the biggest factor which could have affected the task is me. If I could not use the software then I wouldn’t have been able to be as efficient.

5 I can describe how the purpose and outcomes have been met by the chosen IT systems and tools I created my presentation using PowerPoint and my business card, letter and newsletter using Publisher. I chose PowerPoint to create my presentation because it has a range of private features. Firstly, it included the ability to add text and pictures. Writing directly onto the computer saved me time because otherwise I would have to written it all myself. Getting pictures straight from the web was easy because of the pictures available. PowerPoint was good for a presentation because it has a wide range of effective features such as sounds and hyperlinks which made it perfect for my work. Publisher also had a wide range of great features but most of these were to do with the range of designs available. By choosing a design and colour scheme I was able to use a template which did most of the hard work for me. This meant I could focus on making a slick logo and finding the right articles. Publisher also enabled me to save my work as a PDF. This was useful because it meant that the person looking at my work could open it easily.

6 I can describe any legal or local guidelines or constraints that apply to the task or activity I completed my coursework at school which meant that I worked from my own login. It is important that my account is protected so that other people can’t make changes to my work. I also completed my work in school which meant that I had to follow school policy when using the computer. This policy include and only going on websites the school allowed me to. Some software the school has is free but some software has been paid for which means it needs a licence. Software licences are all different, some can restrict how may computers the software can run on and others can restrict which tools I use within the software. If you don’t buy a licence then you are breaking copyright law. Copyright was very important in my coursework because I wanted to use videos form YouTube and the url without making them myself. I followed copyright law by using a source and store table which showed lots of information about the asset I had found online such as where I got it from and other important information. I found pictures using a copyright free Google image search to make sure that the person who made it was happy to share.

7 I can describe whether the IT tools selected were appropriate for the task and purpose A lot of the tools I used in my coursework were appropriate for the task and purpose because they saved me time. For my presentation unit I was able to create a master slide so that all my slides could be matching in layout, colours and design which made my work look better. I was able to use hyperlinks to link to a video on YouTube. This made the main menu and individual slides more interesting to look at. I was able to add text, pictures and videos so that the actual presentation was nice to look at and this made the presentation suitable for my audience. Presentation software allowed me to choose from a range of animations and transitions. While these made my work look good, I was not able to make my own. Desktop publishing software enabled me to create number of products such as a letter head, newsletter and business card by choosing a template which looked the same. The tools in desktop publishing software included allowing me to write my articles in sections and this made my work look more like a newsletter. Desktop publishing software also allowed me to save my files as PDF so that anyone could view them. Finally, online tools such as vista print helped me to design a logo in an easy and tidy way. Overall, the tools I used were appropriate for the activity because they helped with everything I wanted to do.

8 I can assess the strengths and weaknesses in my final work When completing my presentation I thought that my hyperlinks were very good because they worked. I also thought that my design was nice to look at because I made a logo which was good. I felt my main weakness were animations because they weren’t as subtle as they could have been but also that my information could have improved by making it more detailed. When completing my business card, letter and newsletter I thought that my layout was one of my strengths and while this was a preexisting software feature, I was able to select it to fit with logo. I thought my letter head was the best of all three publications because it was good. I thought that I could improve my newsletter by making it better.

9 I can describe ways to make further improvements to my work I could have made further improvements to my presentation if I had consider another piece of software such as Go Animate. If I had used Go Animate instead then I could have made something different. Many of the features of presentation software are the same but so many presentations are made using Powerpoint that it gets boring. I used Powerpoint because I have used it before but looking back my work could have been better if I had used something else. I could have improved my newsletter if I had made it longer. I was pleased with the finished newsletter but felt that there was room to make it better if I had been longer.

10 I can review the benefits and drawbacks of IT tools and systems used in terms of productivity and efficiency There were many factors which affected me in terms of productivity and efficiency but the one I noticed the most was knowing the software. Some of the tools in PowerPoint and Publisher were tools I had not used before which meant that I lost time having to learn how to use them. An example was that some of the designs in publisher were not able for all publications so I had to spend extra time making sure that the one you choose was abalive. As I had to follow copyright law, I lost time when creating my newsletter as I had to I could have been more productive if I had not copied twice but this was something that had to do. Each lesson I had to log on and sometimes this took ages. During some lessons intertn didn't work and this affected you because coundlt do as much as you wanted to had to be piante and wait.

11 I can describe ways to improve productivity and efficiency There are a number of ways I could have been more productive and efficient in my coursework. The first is if I had focused more There were many lessons where I did not get as much done and if I had of been more concreated on my own work then I could have been more productive. Sometimes, when starting something new, I took a long time as I had to make sure I knew what to do. Some of the tools within Publisher were new to you. This meant that I had to work more slowly until I was as confident as I wanted to be. Throughout the project I kept my files tidy which made me more efficient as I was able to always find what your for. I also only wrote the contact details for my company once then copied them so that I could be more productive with my time. The use of helped me as it only needed to be set up which made me more productive because you didn’t have to re design each product.


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