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Workplace Writing: Business Letter Writing Workshop Explanatory Text Prentice Hall Literature Common Core Edition Grade Nine Pg 512-517.

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Presentation on theme: "Workplace Writing: Business Letter Writing Workshop Explanatory Text Prentice Hall Literature Common Core Edition Grade Nine Pg 512-517."— Presentation transcript:

1 Workplace Writing: Business Letter Writing Workshop Explanatory Text Prentice Hall Literature Common Core Edition Grade Nine Pg 512-517

2 Business Letter A piece of correspondence (communication) that you write when conducting (doing) business or handling professional matters

3 Business Letters Should be: – Clear – Direct – Courteous (polite) – Well formatted

4 Business Letters Can be used for: – Requests for information – Appointments – Interviews – Formal complaints – Formal commendations – Proposals

5 Business Correspondence Formats Letter Heading Inside address Greeting Body Closing Signature Email Subject line – short and to the point Greeting Body Closing Electronic signature

6 Assignment Write a business letter to a company in which you ask for information about a product or service you are interested in using. Include: – Formal polite language – A clear purpose – Relevant background – Error-free grammar – 2 copies, one formatted like a letter, one formatted like an email

7 Audience The individuals that will or will most likely be reading your text

8 Business Letter Audience You are writing to professionals who work in the industry Your

9 Tone/Voice Voice – a writer’s own style of writing, includes word choice, sentence structure, and tone. Can be fast, slow, blunt, meandering, breathless, etc… Tone – the writer’s attitude toward the audience or subject. Can be formal, informal, serious, playful, bitter, ironic, etc…

10 Business Correspondences Voice: – Formal – Concise (to the point) Tone: – Professional/business like – Respectful

11 Business Letter Correspondences To keep a formal tone: Avoid slang and contractions (I have a beef, can’t, won’t) Replace causal language with formal expressions Include only essential information the person needs to answer your questions Follow formatting conventions

12 Tone Examples Casual I love riding bicycles. I have outgrown mine and want a new one really badly. Which is the best kind for me? How much does it cost? Formal I am planning on purchasing a new bicycle. I like riding on the street, but I mostly ride the bike trails with my parents. Would a mountain bike be best for me? Or would a hybrid better serve my needs? What is the price range for recreational bicycles like these?


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