Presentation on theme: "CALL TO ORDER Meeting Purpose… Is there a NEED to have a meeting? Whos Invited … Decide who needs to be present…and who doesnt!! Venue… Where and when."— Presentation transcript:
CALL TO ORDER Meeting Purpose… Is there a NEED to have a meeting? Whos Invited … Decide who needs to be present…and who doesnt!! Venue… Where and when is important for successful results.
CALL TO ORDER Room size Lighting Set up style Comfortable seating Safety & Convenience Tech needs Presentation support Note pads & pens Procedure-Roberts/Sturgis Ground rules
CALL TO ORDER Determine results you would like to achieve Set realistic time frame to allow for your presentation and any desired discussions Allow time for comfort breaks Print agenda in plain type, and on white or soft pastel paper for easy reading Preparing The Agenda
CALL TO ORDER Arrive at venue early enough to check for requested details and comfort Provide Agenda for each participant, with any hand-outs needed for discussion Do an equipment check personally Be at entry to greet participants
CALL TO ORDER Know your topic…know your topic… Relax…just be yourself. You have no need to be the best speaker in the world. Stick to the agenda script. If you are not comfortable with ad-lib, have text notes. But, dont be a textual deviate PREPARE YOURSELF
CALL TO ORDER Involve the group Ask questions, ask FOR questions Be enthusiastic, smile, move around, change voice level ENGAGE!!!
CALL TO ORDER Retain control of meeting Be assertive, but not abrasive. (Rub, dont scratch) Keep moving toward your objective
CALL TO ORDER Acknowledge participants comments Move to conclusion State results and get buy-in Adjourn meeting Presented by Trustee College Consulting Team /