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1 of 12 Child Health Reporting System (CHRS) Data Entry Instructions for Annual Report of Immunization Status.

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Presentation on theme: "1 of 12 Child Health Reporting System (CHRS) Data Entry Instructions for Annual Report of Immunization Status."— Presentation transcript:

1 1 of 12 Child Health Reporting System (CHRS) Data Entry Instructions for Annual Report of Immunization Status

2 2 of 12 Move your mouse to the Level tab and click on Public/Private School You should be logged into OR chrstx.dshs.state.tx.us. (It does not matter which address you type in. Each one takes you to the same home page.) For login instructions, refer to the Login Tutorial located on either home page above. Go to the Public/Private School Screen

3 3 of Next, click the Create District Record button Note: If you need assistance with the Annual Report of Immunization status at any time, please send an to this address. 1. Your school/district name should appear here. Click the Find button to continue. Create Your School or District Record

4 4 of Click Save Note: when typing numbers, do not enter commas 1. Enter your Name and Title 2. Enter the total number of conscientious exemptions filed in your entire school or district (not just prek/k/7 th ) and your total school/district enrollment. Enter District or Non-Public School Information

5 5 of Click on the arrow and select a grade level. 2. Next, click Go to start entering data for this grade level Specify Grade Level for Data Entry

6 6 of Enter data in the requested fields. 2. Click the Edit button in each vaccine row to enter data. For each row, when you are done, click yes to save the data. 3. When you are done, click Save Kindergarten (or other specified grade level) Immunizations 4. After you save, you will return to the previous screen. To enter additional grade levels for your school or district, select the grade level and then click on Go and repeat steps 1-3 for additional grade levels in your school or district. Enter Immunization Data for PRE-K / KG / 7th

7 7 of 12 After you have entered all immunizations for preK, kindergarten, and/or 7 th grade, click on Submit Annual Report (You will have a chance to review your data before the final submission). Get Ready to Submit Data

8 8 of 12 Review all data entered. If everything is correct, click on the Submit button. If you need to correct anything, click on the Cancel button to go back to the previous screen and make any changes necessary. Review Data Entry

9 9 of 12 After you click Submit, the window above will appear. You will not be able to change anything once you click on OK. If you need to make changes or review your data again, click the Cancel button to go back. After you click OK another data entry summary will appear. Please print a copy for your records. Next, click the Back button. Final Submission

10 10 of 12 You should see a message indicating that your Annual Report of Immunization Status has been finalized. You may now log out of the system, or you can view reports for your school / school district. Data Entry Finalized

11 11 of 12 View Reports (Optional) With the reports option, you can view your school or district compliance levels, and you can compare those levels to the rest of the state. Select a School Year and Grade, and then click on View School Compliance or View School Compliance Compared To State. You can view the file in PDF or CSV format.

12 12 of 12 This is the end of the CHRS data entry tutorial for the Annual Report of Immunization Status. Data entry instructions for Login and the Vision-Hearing-Spinal Screening Report are located in separate tutorials on the CHRS home page at or


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