How to Do Business With the State of South Carolina
Small Purchases Invitation for Bids Fixed-Priced Bids Best-Value Bids Competitive On-Line Bidding Request for Proposals Sole Source Emergency TYPES OF PROCUREMENTS
Fair and Reasonable SMALL PURCHASES UNDER $1,500 $1,500 to $5,000 Three Verbal or Written Quotes, IFBs, or RFPs SMALL PURCHASES UNDER $5,000 SMALL PURCHASES UNDER $10,000 $5,000 to $10,000 Three Written Quotes, IFBs, or RFPs
$10,000 to $25,000 Written Solicitation of Written Quotes, IFBs, RFPs Advertised in South Carolina Business Opportunities Bidders Must be Afforded Reasonable Time to Respond SMALL PURCHASES UNDER $25,000
Over $25,000 (no maximum) Written Solicitation, Advertised in South Carolina Business Opportunities Bidders Must be Afforded Reasonable Time to Respond Lowest Responsive & Responsible Bidder Wins INVITATION FOR BIDS
Over $25,000 (no maximum) Written Solicitation, Advertised in SCBO State Sets Maximum Price It is Willing to Pay All Responsive & Responsible Bidders Will be Added to List of Providers Agencies can Negotiate for Price & Services Below the Max. Price FIXED PRICE BIDS
Over $25,000 (no maximum) Written Solicitation, Advertised in SCBO Factors Other Than Price May Be Considered Evaluation Factors Must be Included in Bid Factors Other Than Cost Must be Considered First Cost Must be at Least 60% of the Evaluation Award to Highest Scorer BEST VALUE BIDS
COMPETITIVE ON-LINE BIDDING FIRST ONLINE BID – 4,777 LINE ITEM PHARMACEUTICAL BID. REVERSE AUCTIONS
REQUEST FOR PROPOSALS Over $25,000 (no maximum) Written Solicitation, Advertised in SCBO Request for Qualifications (optional) Evaluation Factors, Must be Included in RFP, Price Need Not Be a Factor Negotiations allowed Award to Highest Scorer
HOW TO GET COPIES OF SOLICITATIONS FROM THE STATE SCBO MMO WEB SITE www.state.sc.us/mmo/mmo BE A SUGGESTED VENDOR FROM THE AGENCY
AWARDS ALL AWARDS WILL BE POSTED ON OUR WEB SITE AWARDS OVER $50,000 REQUIRE 16 DAY INTEND TO AWARD PERIOD NO WORK CAN BE DONE UNTIL AWARD IS OFFICAL
STATE TERM CONTRACTS Personal Computers (P) Apple Compaq Dell Gateway HP IBM Toshiba Personal Computers (L) Compaq Dell Gateway Laser Printers Networking Products 3Com Cabletron Cisco Lucent Nortel Software PC MS Select MS Enterprise MS Campus Copiers (Cost per Copy)
Communications Electronic Key Phone CSU/DSU/Modems Beepers/Pagers Cellular Rates Internet Services Two-Way Radio Pay Phone Rates Long Distance Rates Fax Machines STATE TERM CONTRACTS SUN Products & Services 3270 Devices 3480 Tapes Classroom Training Web Based Training Video Conferencing
STATE TERM CONTRACTS In The Works Enterprise Server Contract IBM, RS6000, S/36 HP SUN
STATE TERM CONTRACTS So, What else do you want?
BUSINESS OPPORTUNITIES AVAILABLE TODAY FIXED PRICE CONTRACTS –COPIERS (COST PER COPY) –PERSONAL COMPUTERS PURCHASE –PERSONAL COMPUTERS LEASE –NETWORKING –MS SCHOOL AND CAMPUS CONTRACTS –IT TEMPORARY SERVICES (6 MONTH)
BIDS RECEIVED AFTER AWARD Bidders not responding to the initial fixed price bid may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the State's original fixed price bid as authorized by the solicitation.
Statewide Term Contracts Personal Computers - Purchase Contract Started: July 2,1998 Contract Ends: June 30,2004 Manufacturers on State Contract: Apple (3 Resellers, incl. Manufacturer) Compaq (18 Resellers incl. Manufacturer) Dell & Gateway(Reseller = Manufacturer) Hewlett Packard (16 Resellers) IBM (16 Resellers) Toshiba (12 Resellers)
Statewide Term Contracts for Personal Computers - Lease Contract Period: 6/1/1998 thru 5/30/2004 Manufacturers on Contract: Compaq, Dell, and Gateway Contractors: Compaq, Dell, and Gateway Lease of items available on Manufacturers Personal Computer price list (PCs- Purchase)
Networking Equipment Contract Contract started - Nov. 29, 1998 Maximum term - through Nov. 28, 2003 Contractors: –3Com (4 resellers) –Cabletron (6 resellers) –Cisco (9 resellers) –Nortel (5 resellers) formerly Bay Networks –Lucent Technologies
MICROSOFT SCHOOL AND CAMPUS AGREEMENTS (14 RESELLERS)
PROGRAMMERS NETWORKING PROFESSIONALS COMPUTER OPERATORS OTHER TECHNOLOGY PROFESSIONALS IT TEMPORARY SERVICES (six months)
SKILL LEVELS Level 1. Under direct supervision performs work, as instructed, within established procedures and practices. Level 2. Under general supervision performs work requiring judgment (basic problem solving and analytical skills) within established procedures and practices. Level 3. Under limited or without supervision performs duties requiring judgment (advanced problem solving and analytical skills), possible supervision/guidance of level 1 and 2 personnel, specialist/expert in the designated IT area/discipline, capable of defining procedures and practices.
WHAT IS COMING? ONLINE ELECTRONIC CATALOG ONLINE ORDERING ELECTRONIC INVOICING ELECTRONIC FUNDS TRANSFER ELECTRONIC BIDDING
POST AWARD CONTRACT ADMINISTRATION Here they go again, sticking their nose in my project, slowing my project down, and not letting me do my job!
POST AWARD CONTRACT MANAGEMENT In every project questions come up about the contractual obligations of the parties. Is this requirement in the contract? Is this a new feature? Is this something that could not be foreseen? Is this new technology?
POST AWARD CONTRACT MANAGEMENT Working with you, the ITMO Buyer can approve change orders that have a cost consequence or significantly reduce the scope of the contract. The Buyers authority is limited to 10% of the awarded value of the contract. ITMO can also help with other contractual issues that come up during the project.
POST AWARD CONTRACT MANAGEMENT Why should you involve your ITMO Buyer during the project? 1. He is the only one authorized to approve change orders that reduce the scope of the contract or have a cost consequence. And then there is reason Number 2...
POST AWARD CONTRACT MANAGEMENT The final authority for all questions concerning a contract is the CPO. W hen you enter this venue, usually both parties loose. Besides, Ron Moore looks funny in a powdered wig.
POST AWARD CONTRACT MANAGEMENT We dont know your job. We dont want to run your project. We do know the South Carolina Procurement Laws. Either party may call on ITMO to resolve a conflict. Let us help. Please dont tie our hands.
MMO WEB SITE www.state.sc.us/mmo/mmo Solicitations Awards Term Contracts SCBO Government Forms Code Contact Information...more
THE SOUTH CAROLINA INFORMATION TECHNOLOGY MANAGEMENT OFFICE Were from the government, were here to help.