Presentation on theme: "Effective Military Communication. Communication: The exchange of thoughts, messages, or information, as by speech, signals, or writing."— Presentation transcript:
Effective Military Communication
Communication: The exchange of thoughts, messages, or information, as by speech, signals, or writing
A woman wearing what looks like a construction workers clothes and carrying a putty knife, was standing next to a black man in a $500 suit while riding a bus. They were talking in very loud voices. They were both next to a woman talking to a man with a baby in his lap. The red bus passed a yellow car before stopping in front of a school. The black man got off the bus.
Physical Barriers Physical Barriers Cultural Barriers Cultural Barriers Language Differences Language Differences Format Errors Format Errors Grammar and Spelling Mistakes Grammar and Spelling Mistakes Barriers to Communication
Effective Army writing transmits a clear message in a single, rapid reading, and is generally free of errors in grammar, mechanics, and usage. AR 25-50: Preparing and Managing Correspondence AR 25-50: Preparing and Managing Correspondence DA PAM : Effective Writing for Army Leaders DA PAM : Effective Writing for Army Leaders
Seven Rules of the Army Writing Style Rule 1: Put your main point up front (BLUF) Rule 2: Write short paragraphs. No more than one inch deep or six lines long Rule 3: Write short staff papers (one to two pages long) Rule 4: Use active voice Rule 5: Use short, conventional words Rule 6: Write short sentences (about 15 words average) Rule 7: Be correct, be credible, be complete
ACTIVE/PASSIVE VOICE ACTIVE - The subject of the sentence names the actor ACTIVE = DOER --- VERB --- RECEIVER ACTIVE = DOER --- VERB --- RECEIVER All qualifiers will zero their weapons before qualification. PASSIVE - The subject of the sentence names the receiver of the action. PASSIVE = RECEIVER ---VERB --- DOER PASSIVE = RECEIVER ---VERB --- DOER All weapons will be zeroed before qualification.
ACTIVE VOICE IS MORE EFFECTIVE BECAUSE … It is a stronger form of expression because it indicates the agent and shows the action. It states the action in fewer words. It prevents confusion about the actor. Use of I and We; the first person takes responsibility for the action.
DISADVANTAGES OF USING PASSIVE VOICE Leaves critical information unstated Evades responsibility Increases length
HOW TO RECOGNIZE THE PASSIVE VOICE BEAMISAREWASWEREBEINGBEEN PAST PARTICIPLE ENDING IN –ED OR –ENGIVENTAKENIMPLEMENTEDCONDUTEDORDERED
HOW TO CORRECT PASSIVE VOICE Put the doer before the verb. Appropriate clothing will BE WORN by all personnel. All personnel will wear appropriate clothing.
Drop part of the verb. The soldier WAS TRANSFERRED to Ft Bragg. He transferred to Ft Bragg. HOW TO CORRECT PASSIVE VOICE
Change the verb. Personnel ARE PROHIBITED from smoking during refueling operations. Personnel must not smoke during refueling. HOW TO CORRECT PASSIVE VOICE
Different Types of Briefs Information Information Decision Decision Mission Mission Staff Staff
Step 1: Research The Topic (1 of 2) Obtain All Available InformationObtain All Available Information Write Detailed NotesWrite Detailed Notes Organize Your NotesOrganize Your Notes Determine the Purpose of Your BriefingDetermine the Purpose of Your Briefing
Step 1: Research The Topic (2 of 2) Determine the Role of the BrieferDetermine the Role of the Briefer Determine Who the Audience IsDetermine Who the Audience Is Determine the SettingDetermine the Setting Determine the Time ConstraintsDetermine the Time Constraints
Step 2: Plan the Briefing Refine Your Thesis StatementRefine Your Thesis Statement Plan Your Major PartsPlan Your Major Parts Sort the Major PartsSort the Major Parts Write a Draft IntroductionWrite a Draft Introduction Write a Draft ConclusionWrite a Draft Conclusion
Step 3: Deliver the Practice Briefing RehearseRehearseRehearse
Step 4: Revise the Briefing Focus on Your Audiences PerspectiveFocus on Your Audiences Perspective Validate Your IntroductionValidate Your Introduction Validate the Body of Your IntroductionValidate the Body of Your Introduction Validate Your ConclusionValidate Your Conclusion Review Your StyleReview Your Style Revise As NecessaryRevise As Necessary
Step 5: Deliver the Final Briefing Be Prepared to Handle Audio-Visuals Be Prepared to Handle Audio-Visuals Develop a Method of Answering Questions Develop a Method of Answering Questions Be Prepared to Handle any Problems Which May Arise During Your Briefing Be Prepared to Handle any Problems Which May Arise During Your Briefing
Information Brief 1. Introduction Slide 2. Purpose Slide 3. Outline Slide 4. Main Point Slides 5. Summary Slide 6. Conclusion Slide
Information Brief INTRODUCTION Information Brief Title Briefers Name
PURPOSE To inform COL ### about…….. Clearly state the purpose of your brief. If your slide is done right, it can speak for itself. As a general rule dont read the slides, however, you must ensure the audience knows the purpose of your brief.
Information Brief OUTLINE Main Point #1 Main Point #2 Main Point #3…….etc.. Summary Questions Conclusions
Information Brief MAIN POINT Start with your first supporting point. It should coincide with the first main point you showed on your outline. Use bullets to highlight. Focus slide content to complement your briefing. Dont overcrowd your slide. Use no more than 5 – 7 lines. Dont forget to transition to the next slide. Develop deliberate transitions to help your audience stay on track with you. Simple example is – Now that Ive told you about……let me show you….
Information Brief SUMMARY Main Point #1 Main Point #2 Main Point #3 Etc…. Summarize the major points of the briefing; then ask for questions. Ensure that the audience knows that you welcome their questions.
Information Brief Be Brief, Be Clear, Be Gone You must conclude. Conclusions may be verbal. Some of the best are. You may have a conclusion slide. This could be your most important slide – its what you want your audience to remember about your brief. This could be a famous or not-so-famous quote or maybe even the bottom line of your brief. Conclusion
History of the 82 nd Airborne Formed Aug. 25 th 1917 at Camp Gordon, GA. Nicknamed All Americans Deployed to France against German Imperial Army in WWI Demobilized after WWI, then reactivated in during WWII nd Infantry Div. became the 1 st Airborne Div. in the US Army & redesignated 82 nd Airborne Div Sicily & Salerno, Italy Operation NEPTUNE: airborne invasion of Normandy Operation OVERLORD (D-Day): assault on Nazi-occupied France Operation MARKET-GARDEN: Holland Operation URGENT FURY: deployed to Caribbean Operation JUST CAUSE: Panama Operation DESERT STORM: Iraq Jumped out of planes many times and got into lots of bar fights down in Fayetteville, NC Crazy soldier opened fire on PT formation at O-dark thirty. Had the snot beat out of him by some SF soldiers looking for cover Bragged about how great they are, went downtown and got drunk Pounded some Taliban loosers into the nasty dirt Chilled out while 3 rd ID kicked some ass and then went into Iraq after the shooting stopped
History of the 82 nd Airborne Formed Aug. 25 th 1917 at Camp Gordon, GA. Nicknamed All Americans Deployed to France against German Imperial Army in WWI Demobilized after WWI, then reactivated in during WWII nd Infantry Div. became the 1 st Airborne Div. in the US Army & redesignated 82 nd Airborne Div Sicily & Salerno, Italy
Histry of the 82 nd Airborn Fromed Aug. 25 th 1817 at Camp Gordon, GA. Nicknamed All Americans. Then they spend some R&R and hung out by the PX, pulled CQ or SDO waiting for the CG do do a CIP Deployed to Germany against Frances Imperial Army in WWI Demobilized after WWIII, then reactivated in during WWII nd Infantry Div. became the 1 st Airborne Div. in the US Army & redesignated 82 nd Airborne Div. They are hella- cool!!
Information Brief Equipment / Weapons Systems M1 Abrams Tank M2 Bradley Fighting Vehicle M113 Armored Personnel Carrier
Briefing Content What is the Branch you are briefing What is the Branch you are briefing What is their function (What they do) What is their function (What they do) Where do they train (What Army Post) Where do they train (What Army Post) What does the training consist of What does the training consist of What types of specific equipment do they use What types of specific equipment do they use What would a 2LT do in that Branch What would a 2LT do in that Branch Would you want to be assigned to this Branch Would you want to be assigned to this Branch