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Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Enlisted Performance Reports MSgt Chris Trainor AETC/DPAAS 05.

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Presentation on theme: "Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Enlisted Performance Reports MSgt Chris Trainor AETC/DPAAS 05."— Presentation transcript:

1 Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Enlisted Performance Reports MSgt Chris Trainor AETC/DPAAS 05 Sep 2002

2 TEAM RANDOLPH NCO ORIENTATION COURSE EVALUATING PERFORMANCE Why? –Document performance...both good and bad –Differentiate among performers –Provide feedback to ratee (expectations, objectives) How? –Ratings (1-5) are descriptions not precise measurements –Your description of the ratees duty performance –Endorsements You! –Make it happen...when its supposed to happen –Make sure its done right

3 TEAM RANDOLPH NCO ORIENTATION COURSE EPRS IMPACT EPRs impact Personnel Decisions: –Assignments –Promotions –Retraining –Awards/Recognition Proceed thoughtfully...! Write someone elses report like you would like yours written DOE, JOHN 3S0X Selection Record

4 TEAM RANDOLPH NCO ORIENTATION COURSE GROUND RULES Dont make Assumptions: - Know what the form looks like - Know the basic rules about whats allowed/not allowed - Always refer to AFI Approach: - Focus on writing techniques...not all rules are applicable …rules are apt to change within commands

5 TEAM RANDOLPH NCO ORIENTATION COURSE Two purposes: –Evaluate performance –Recommend for promotion, increased responsibility Emphasis: Duty performance –Performance is more broadly defined (i.e., conduct on/off duty; training; PME; education) Strategically place hard-hitting bullets EPRS

6 TEAM RANDOLPH NCO ORIENTATION COURSE DUTY TITLE AND JOB DESCRIPTION Job description is more important Clearly describe ratees duties –Specific tasks they perform –Selectivity of ratees assignment –Scope and level of responsibility Make sure to include: –Dollar value of projects ratee manages –Number of people they supervise –Significant additional duties

7 TEAM RANDOLPH NCO ORIENTATION COURSE CHECKLIST Review performance or records thoroughly Make a list of accomplishments Select the most significant accomplishments Organize them into a sequence for max impact Write all bullets...use where theyll count most Dont use several bullets when one will do Open with a line that grabs attention Close with a line that captures potential Write bullets in Action – Result – Impact format When youre done...revise, revise, revise

8 TEAM RANDOLPH NCO ORIENTATION COURSE ACCOUNTABILITY AND EVALUATIONS Render fair, accurate, unbiased evaluations –Document both good and bad performance Dont ignore misconduct, poor performance –Youre not helping anyone or saving a career –Youre hurting our top performers and good citizens Your boss cant tell you how to rate your people –But...he/she can evaluate your standards and your judgment –Maintain documentation to substantiate strong views

9 TEAM RANDOLPH NCO ORIENTATION COURSE Know who you rate on Know when ratee EPR is due Review Personnel Information File (PIF) Review Unit Personnel Record Group (UPRG) at the Military Personnel Flight (MPF) Review Unfavorable Information File (UIF) ACOUNTABILITY AND EVALUATIONS (CONT)

10 TEAM RANDOLPH NCO ORIENTATION COURSE BASIC GUIDELINES WHAT FORM TO USE: –AF FORM 910 (AB-TSGT) (EF-V2) –AF FORM 911 (MSGT-CMSGT) (EF-V2)

11 TEAM RANDOLPH NCO ORIENTATION COURSE BASIC GUIDELINES (CONT) General Instructions (EPR Shell) –NAME –SSN –GRADE –DAFSC –UNIT –PAS/DRID –DATES –SUPV________DAYS (SUPERVISION BEGAN)____

12 TEAM RANDOLPH NCO ORIENTATION COURSE BASIC GUIDELINES (CONT) EPR Forms: –Section I - Ratee Identification Data –Section II - Job Description –Section III - Evaluation of Performance –Section IV - Promotion Recommendation –Section V - Raters Comments –Section VI - Endorser's Comments –Section VII - Commanders Review

13 TEAM RANDOLPH NCO ORIENTATION COURSE BASIC GUIDELINES (CONT) SECTION I: Ratee Identification Data –All information should match the EPR shell Exception: Number of days supervision may not match the shell – For example: deduct 30 days consecutive TDY, leave, etc. (Annotate the reason for the reduction in number of days in Item 6. Remarks section of the EPR Shell or attach a copy of orders, leave form, etc.)

14 TEAM RANDOLPH NCO ORIENTATION COURSE –SECTION II: JOB DESCRIPTION 1. Duty Title –Ensure duty title agrees with the EPR shell, if not, annotate the corrected title on the shell 2. Key Duties, Tasks, and Responsibilities –Ensure duties are related to the mission BASIC GUIDELINES (CONT)

15 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION III : Evaluation of Performance –Check the block that accurately describes ratees performance –Comments should be compatible with and support the ratings –Blocks are not used for promotion points, but shows the potential for increased responsibility –Evaluators show disagreement by placing initials in the block accurately describing ratee's performance BASIC GUIDELINES (CONT)

16 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION III : Evaluation of Performance (Cont) –Significant Disagreement –Non-concur Block –If the rating block already contains the initials of a previous evaluator, the next evaluator MUST provide one or more reasons/statement in their comments/endorsement block on the back of the report BASIC GUIDELINES (CONT)

17 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION IV: Promotion Recommendation –Raters consider the ratees duty performance and promotion potential and how ratee compares with others in the same grade –Promotion comments are allowed in sections V, VI and VII (AF FM 911) primarily to complement the overall rating in section IV BASIC GUIDELINES (CONT)

18 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION V: Raters Comments –Must be in bullet format –Write bullets in Action – Result – Impact format –Comments describing performance must be compatible with ratings in Section III and IV –Start with positive statements –Proof Statement: the next bullet should substantiate the individuals performance with facts, figures or specific accomplishments BASIC GUIDELINES (CONT)

19 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION V: Raters Comments (Cont) - The last bullet should show future utilization - Communicate the individuals potential to assume additional responsibility, suggest levels of assignment, etc. - Show professional development (PME) resident and correspondence courses for their grade - Recognition - Outstanding achievement, special trophies - Academic education especially CCAF BASIC GUIDELINES (CONT)

20 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION VI: Endorser's Comments - Place the single most important accomplishment during the reporting period - Save biggest achievements for this area - Close the endorsement by communicating the individuals potential to assume additional responsibility BASIC GUIDELINES (CONT)

21 TEAM RANDOLPH NCO ORIENTATION COURSE SECTION VII: Commanders Review - This is where the CC exercises influence over the quality of reports sent to file - This is where the CC ensures comments in reports are not exaggerated or have ratings reflecting inflationary tendencies BASIC GUIDELINES (CONT)

22 TEAM RANDOLPH NCO ORIENTATION COURSE REFERRAL REPORTS: - Contain one or more ratings in the far left block of any performance factor - Promotion recommendation of 1 will be referred to ratee for comments or rebuttal - Comments that refer to behavior not meeting acceptable standards of personal conduct, character, or integrity - Ratee normally has 10 calendar days from receipt of EPR to provide comments BASIC GUIDELINES (CONT)

23 TEAM RANDOLPH NCO ORIENTATION COURSE Questions?


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