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Comprehensive School Improvement Plan Web Application Training

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1 Comprehensive School Improvement Plan Web Application Training
Accountability, Research and Planning Department Jefferson County Public Schools Shaping the Future

2 Training Agenda Advantages of CSIP format & web application
Overview and demonstration of web application Guided Practice (hands-on activity) Timelines Questions Training Objective: By the end of the session users will be able to navigate through the application, enter data and print a report

3 Planning Philosophy Planning can be: A Globe An Atlas A Roadmap
A To-Do List for the School

4 Plan as Globe

5 Research Summary Why aren’t plans effective as a change agent for school improvement? Not driven by school leadership Not embraced by school faculty Not fully implemented Lack of regular monitoring process Bottom Line: Neither number of type of strategies appear decisive for school improvement, leading to question of implementation 5

6 Research Summary When does it work? When are plans effective?
Faculty had greater input in the writing Plan discussed in weekly team meetings Linked to teacher growth plans Academic goal setting based on data at the school and classroom levels Source: Canwell, 2004; Langer & Colton, 2005; Mintrop & MacLellan, 2002; Reddekopp, 2007, Togneri & Anderson , 2003 Linking the teacher appraisal process to the school improvement plan (Reddekopp, 2007) -excellent written plan doesn't guarantee all staff will buy into goals Using teacher appraisal process, principal facilitates link between goals of SIP and each teacher’s individual goals Northgate HS, Georgia develop goals first based on student data, creates strategies then teachers adapt appraisal goals as they relate to achievement portion of plan (replaces teacher evaluation process) Quality teams – all departments divided among 5 administrators, meets monthly, group discussions about each teacher’s goals (success and struggles) Adminstrative walkthroughs looking for evidence of teacher’s focus on goals Academic goal setting is linked to data-based decision making Schools that show multiple years of improvement use data to make decisions and encourage teachers to use student learning data to make instructional decisions - benchmarking (Canwell, 2004; Langer & Colton, 2005; Togneri & Anderson , 2003) High performing schools focus on making decisions based on data at the school and classroom levels Students taught under mastery learning achieve as much as 1 standard deviation above students taught under conventional methods (Bloom, 1984) Students whose teachers used academic goal setting Achieved more than students whose teachers did not use academic goal setting Could state their own goals and were correct in self-assessing their progress toward reaching goal (Fuchs, Deno, Mirkin, 1984) 6

7 Purpose for the web based CSIP Application
The content and format of the CSIP is: Simple Useful Make it a “working” document from which schools can measure progress towards goals through benchmarks

8 Developing SMART Goals and Identifying Benchmarks

9 S.M.A.R.T. Goals Find a Partner
Write down what you think SMART stands for: S = M = A = R = T=

10

11 SMART Goals Specific and Strategic Measurable Attainable
Think through the entire goal – who, what, where, when, which, why – focus on priorities Measurable Concrete criteria for measuring progress Attainable Focus on most important Results-oriented Set realistic goals based on trends Timebound Set specific timelines for attaining goal. Reference: Conzemius, A., O’Neill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA

12 SMART Goals Goals should specify improvement targets by defining the performance level (“end-result”) you would like to accomplish. You should have in mind the specific tools or measures that you will use to monitor progress on each goal SMART Goal: By when, who will do what as measured by what SMART Goal Example: By June 2007, student attendance will increase to 94.7 as reported in JCPS pupil monthly attendance report

13 Goal Suggestions Schools should include both main goals and subgroup goals Main goals are centered around CATS goals and encompass strategies that apply to all students Subgroup goals for subpopulations include strategies that target the specific subpopulation Schools can use the goal calculator in the “planning tools” to enter previous KCCT academic data and goals for the next school year will be automatically generated

14 Goal Suggestions Schools should include both main goals and subgroup goals for subpopulations in their Reading and Math Components. Main goals are centered around CATS goals and encompass most of your school’s reading or math strategies (i.e. strategies that apply to all students). Subgroup goals for subpopulations include strategies that target the specific subpopulation and would not be included in the main goal(s)

15 Sample School CATS Scores
Reading 2007 Index Proficient/Distinguished 51% Novice % FRL Novice % FRL Proficient 32%

16 Activity 1: Develop SMART goal
Review the Data from Sample School Identify the target group (Who) Choose Novice or FRL Novice for your group Identify the attainable performance level (target) you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 4; add to 2006 score) (What) Identify timelines for measuring progress and attaining the target (When) Write goal as a SMART goal

17 Things to Keep in Mind: Do’s and Don’ts for SMART Goals
Establishing Goals Do begin by reviewing current data trends before establishing goals Do let your goal drive your activities. Do ensure that all goals can be quantified and have a date and a measure associated with them Do think through the number stated in the goal. Is it a realistic number? Does it follow the trend data? Is your goal a SMART goal?

18 Benchmarking Assessments for Learning Benchmarking involves:
Frequent assessment of student performance Assessments for Learning Monitoring progress toward meeting goals Coinciding with the “implementation and impact” check Using results to improve instruction - periodic analysis of instructional and organizational effectiveness and uses the results to improve student learning 18

19 Assessment Overview Summative Assessments Used to measure goals
Assessments of Learning How much a student has learned at the end of course, semester, or unit Examples: CATS ACT SAT Final Exams Unit Exams Projects

20 Benchmarking Formative Assessments
Used to measure progress toward goal Assessments for Learning Helps teachers adjust instruction Examples: Quiz Homework Observations Checklists Student Work Mini-CATS like tests Multiple Choice Checks Learning Checks

21 Goal – Benchmark Mapping
Goal Focus Possible Benchmarks Content Index (i.e. Reading, Math) Classroom Assessment System (CAS) School developed scrimmage tests % Novice or % Proficient/Dist. Predictive Assessment Series (PAS) % Proficient/Dist. for Subgroups Attendance Monthly pupil attendance report Parent Involvement Parent-teacher conferences PTA membership Parent visits (school sign-in sheets) Suspensions Monthly suspension report

22 Benchmarking Activity
Form a small group of 3 or 4 or 5 Round Robin and share with the group the Benchmarking assessments you use in your school/district. What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)

23 Purpose for the web based CSIP Application
The content and format of the CSIP is: Simple Useful Make it a “working” document from which schools can measure progress towards goals through benchmarks

24 Advantages to the CSIP Model
Provides built-in planning tools Measures progress towards goals Connects plan development & implementation Offers greater flexibility in adjusting plan Provides means for custom-based reports Provides built-in planning tools to assist in developing goals and benchmarks Allows for opportunity to measure progress towards goals Streamlines process between planning and reporting on implementation Offers greater flexibility in adjusting plan to meet school needs Provides means for custom-based reports through query functions 24

25 Improvement Planning Application V5.0
Improvement Planning Application (IPA) 5.0 is an electronic web application for Jefferson County Public Schools to enter and submit their Comprehensive School Improvement Plans electronically via the internet. To enter the application, type the following web address in your browser: https://assessment.jefferson.k12.ky.us/CSIP/ The upcoming pages will contain a lot of text, but the purpose is to use the PowerPoint materials as a training manual that can be used independently by users Applications that will be used: Internet Explorer Materials Needed: Training Manual CSIP Kentucky Performance Report & NCLB Reports

26 Key Features Back button Next button OK button
Blue bar at top of screen indicates place in plan (i.e. main menu, goal, strategies, etc.) Menu bar at top of every page Saves as data is entered (No submission will be necessary) Back, Next and OK buttons Calendars are available to enter dates Validations will appear if information is incomplete Text in red mean caution, please read messages Back button Allows user to return to previous page. Allows user to back out of a page (information is not saved). Next button Allows user to go to next page. Information is always saved. OK button Saves information and directs user to the next page. Note: The Priority Need and Goal information is always saved when you click the back button.

27 Log In Screen Log In Screen allows users to enter into their school’s CSIP application Steps: Enter user name Enter password Forgot password, Click on “Forgot Password?” to receive a temporary password through . Notes: The CSIP Web Application will automatically know your school once you have logged in. Currently, only principals and those registered for training have access rights. User name and password is …..

28 Maintain Choose the plan Year you would like to access 2008 – 2009
Click OK

29 Maintain The District has admin access to Reporting Tools.
Reporting Tools may be found on the Maintenance Page. There is a description of each report.

30 Maintain Click the link to the report you want
Select year and click Submit It may take a few seconds for the report to generate Once the report appears you have to option to export data to Excel. (Its recommended you save the data to Excel vs opening in the web browser.)

31 Main Menu Screen where all plan components are located: approval page, executive summary and action components (including status information) Menu Bar: JCPS Home – returns users to JCPS homepage Planning Tools – link to goal generator, causes worksheet, review rubric, etc. Help? – link to training manual, frequently asked questions and contact info Print Report – prints entire CSIP Report Query – allows user to print custom-based report based on certain fields Maintain - link to Maintain page to toggle between plan years Logout – exits users from CSIP web application

32 Main Menu 2008 - 2009 2009 - 2010 Differences
2008 – 2009 Does Not have import capabilities 2009 – 2010 Allows you to import data from last year 2009 – 2010 Has 3 new action components aligned with SISI **IMPORTANT you must import before you begin a new action component**

33 Main Menu Users can now view plans in html (this is not a substitute for the Print Report Option, this button just offers a preview of the plan.)

34 Import Features The 2009/10 plan allows users to import data from your 2008/09 school plan. Users can import by action component. Users must import before beginning a new action component. If users start typing in an action component and then decide to import 08/09 data, it will NOT allow users to import. After importing 08/09 data, users can make changes to the data that was imported or add new goals/ benchmarks/ strategies. The executive summary can also be imported from your 2008/09 plan. It will not import cost/funding source information for strategies. Users must go into each strategy and add a new cost/funding source. NEW: The “other” action components can now be imported.

35 Main Menu Continued ….. Click Approval Page link to enter approval information Click Executive Summary link to answer summary questions

36 Main Menu Continued….. Click any of the Action Component links to begin to enter component information (goals, benchmarks, strategies) Or enter new action component by clicking “Other” button if it is not listed above (i.e. school climate)

37 Other Action Component
Type name of Action Component in blank textbox Click Other to begin adding Needs and Goals Changing the Name of the Other Action Component Click the Change Name button Edit Other screen will appear Type in new name and click OK

38 Approval Page Approval page is the screen where users enter information about their school council members who have approved the plan and the date when the plan was approved Note: This page serves as schools’ SBDM sign-off page (once plan is approved). Approval of CSIP should also be reflected in SBDM minutes. Any changes that are made to the CSIP need to be approved by SBDM and the approval date needs to be updated Click Back to return to Main Menu (Information will not be saved) Click Complete when you have completed entering data to return to Main Menu (Information will be saved) It is recommended that this page be completed after the plan has been reviewed and approved by SBDM

39 Executive Summary Executive Summary screen allows schools to enter information about their planning process (i.e. their needs assessment, development of goals, evaluation method, and stakeholder involvement). Note: Schools will need to answer all questions before CSIP is complete Note 2009 – 2010 allows user to import from last year Click Save frequently to save information before application times out, which is approx. 20min.

40 Action Component The Action Component Screen is where users enter the component manager and click on the button to add their priority needs and goals. Schools will be directed to enter all information about a particular goal (i.e. need, goal, benchmark, strategies) before adding more goals. Note: The date is automatically filled in once the user is on the screen

41 Priority Need and Measurable Goal
Click Back to Return to Action Component Page (Information will be saved) The Needs & Goal Screen is where the user enters one priority need and one measurable goal. Additional needs and goals can be added from the action component screen (remember to select only a few key goals because each one requires a benchmark) The priority need should represent the current data, while the goal should represent what data point the school would like to achieve by the next year (see next slide and goal generator) Click Next to go to Benchmark Page (Information will be saved) Note: The Delete button will remove ALL information associated with a particular need and goal (i.e. benchmarks and strategies)

42 Priority Need and Measurable Goal
The IPA now has the Goal Calculator Built –In. Choose the Calculator you want to use by clicking on the link. Note: For schools who have reached 100 there is an excel version of the goal calculator that sets the goal at 140 in the “Planning Tools” link.

43 Priority Need and Measurable Goal
Enter your information and press the tab key to generate the results. Click the button(s) to the far right to insert the Need and Goal.

44 Priority Need and Measurable Goal
Other calculators include NCLB and SB168.

45 Benchmark The Benchmark screen is where the user enters information on how the school will measure progress towards its goal. The benchmark should represent a proxy measure or indicator of the goal Schools should enter at least 2 dates for when they will measure progress Click Back to Return to Need and Goal Page Click Next to go to Need and Goal Page (Must have at least two benchmarks to go to the next page)

46 Benchmark Continued..… Measure
Should represent a proxy or indicator of goal (i.e. PAS or CAS) Date Enter date in mm/dd/yyyy format Projected Data Can either be an incremental target or the same goal for each date Actual Data the actual results from the measure This information would not be entered until its associated date had been reached Projected and Actual Data needs to be in number format (text will not be accepted) Click the Edit to enter information or to change existing information (OK accepts changes, Cancel cancels the change)

47 Strategy/Activity The Strategy/Activity screen is where the user will click the button “Add strategy” to enter information Once the information has been entered, the strategies will appear in the table on this screen. Click “add strategy” to continue to add strategies for that particular goal Click Back to Return to Benchmark Page Click OK to go to Action Component page after all strategies for the goal have been entered Developing Activities Do answer the question “How does this activity impact my goal?” Don’t force activity to fit a goal Don’t include activities just to show they were done

48 Add Strategy Click Back to Return to Strategy/Activity page (Information will not be saved) The Add Strategy screen is where the user enters all information for one strategy The NCLB and SB168 field allows schools to reference if a particular strategy addresses those requirements Information on the implementation status and impact should not be entered until the strategy is underway Click OK save information and return to Strategy/Activity page

49 Dropdowns for this page
Add Strategy Dropdowns for this page The same strategy may be applicable to more than one goal, so that strategy information will need to by copied and pasted once another goal is added

50 Add Strategy (How to Add Cost)
This process allows user to enter multiple costs per strategy Cost - Enter dollar amount (do not add $ sign) Funding Source - Choose from drop down Other If the funding source is not listed, click the Other button and a textbox will appear to enter the source Add Click the add button after entering Cost and Funding Source or Other Continue to add all amounts and sources associated with the strategy Remove Select the Cost and Funding Source to remove from list

51 Strategy/Activity (with data)
Click OK button once strategies/activities are completed or the user comes to a stopping point. OK will return the user to the Action Component page To edit strategy information, click on the GS No (Goal/Strategy Number)

52 Finishing an Action Component
Click Complete button once the action component is complete (all information on goals, benchmarks and strategies has been entered) -Status will appear “complete” on main menu screen Click the Main Menu on the Menu bar if user is not complete with Action Component Status will appear “in progress” on main menu screen

53 Report Query The Report Query Screen is where users can print out custom-based reports by querying their CSIP on certain fields The fields that can be queried are: - Action component - NCLB/SB168 Requirement - Person Responsible (Last Name) - Funding Source Users can sort by date, name, and component Step 1: Make selections Step 2: Choose one sort option Step 3: Click the Run Query button

54 Report Query Report Query has a new feature which allows user to export results to Excel. (Its recommended you save the data to Excel vs opening in the web browser.) NEW: Users can edit strategies directly from the query page.

55 Print a Report (Entire CSIP)
To print the entire CSIP, click on “Print Report” from the Main Menu and your plan will print as a PDF file

56 Sample School Plan – Main Goal

57 Sample School Plan – Subgroup Goal

58 Subgroup Goal & Benchmark

59 Grade Level Benchmarks

60 Web-based Application Highlights
Common, easy to use format for multiple users. Allows for easy and continual updating CSIP can become a To-Do List for School I & I built in for continual monitoring/reporting Benchmarking becomes expectation Can create unique sorts or queries Printouts by funding, responsible person

61 Web-based Application Tools
Comprehensive School Planning Tools: Revised or New Information CSIP Fact Sheet CSIP Web Application V2.0 Training Manual Goal calculator - fall planning cycle (JCPS) Goal calculator - spring planning cycle (JCPS) Other Information: Blank CSIP template (JCPS) Causes and Contributing Factors worksheet (JCPS - optional) CSIP Review Rubric - JCPS Elementary Schools CSIP Review Rubric - JCPS Middle and High Schools CSIP/SISI Connections Matrix (KDE) Mission Statement worksheet (KDE) School Plan Guide 2006 (KDE) School and District In Improvement Under NCLB Guidelines (KDE) State and Federal Planning Requirements (SB168 and NCLB) KAAC Tools - CAS Spreadsheet for El/MS/HS and PowerPoint from KAAC Conference – Benchmark Planning: A New Way to Create School Improvement Plans

62 Planning Tools – Goal Generator
NEW: Users can set goal to 100 or 140.

63 Questions? For planning process or content questions, please contact:
Dena Dossett or call For technical assistance or questions about the web application, please contact: Tamara Lewis or call For best results, use Internet Explorer to enter your CSIP into the web application.

64 Lessons Learned Benchmarks are important
Quality strategies are even more important Implementation is critical

65 How we use benchmarks…

66 Next Steps Additional training on benchmarks Plan as “To-do list”
Teacher level plans Implementation rubric

67 Tips for Improving Implementation
Plan as “to do list” Chunk plan into meaningful time periods Review implementation and adjust on regular basis Teacher/team Level Plans Teacher develops goals/strategies for class Team meetings to identify common goals/strategies Common goals/strategies incorporated into school plan Team meetings around implementation issues

68 Keys for ensuring plan impacts school improvement:
Stakeholders contribute to all stages of planning process SMART Goals are based on data analysis Frequent assessment of student performance Limited number of strategies Strategies that are individualized Frequent monitoring of implementation Results are used to improve instruction Periodic analysis of instructional and organizational effectiveness 68

69 Opportunities to Use Application
Currently, we have 366 Kentucky locations and 149 Jefferson County schools using the web-based CSIP If you are interested in using the CSIP web program, please feel free to contact Dena Dossett phone (502) JCPS web site Planning/SchoolPlanningSite/SchoolPlanning.html

70 Back at your school….. Remember only principal and those register for training have user name and password for web application currently Contact the JCPS Planning unit to add users that will need access to web application More than one user can be log into the same school plan at the same time However, it is recommended that no more than 1 user be working on the same action component at the same time More than one action component can be worked on simultaneously Visit the JCPS School Planning Website for additional information or assistance Training Manual - NCLB/SB168 information Goal calculator - CSIP Review Rubric


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