Presentation on theme: "Comprehensive School Improvement Plan Web Application Training"— Presentation transcript:
1 Comprehensive School Improvement Plan Web Application Training Accountability, Research andPlanning DepartmentJefferson CountyPublic SchoolsShaping the Future
2 Training Agenda Advantages of CSIP format & web application Overview and demonstration of web applicationGuided Practice (hands-on activity)TimelinesQuestionsTraining Objective:By the end of the session users will be able to navigate through the application, enter data and print a report
3 Planning Philosophy Planning can be: A Globe An Atlas A Roadmap A To-Do List for the School
5 Research SummaryWhy aren’t plans effective as a change agent for school improvement?Not driven by school leadershipNot embraced by school facultyNot fully implementedLack of regular monitoring processBottom Line: Neither number of type of strategies appear decisive for school improvement, leading to question of implementation5
6 Research Summary When does it work? When are plans effective? Faculty had greater input in the writingPlan discussed in weekly team meetingsLinked to teacher growth plansAcademic goal setting based on data at the school and classroom levelsSource: Canwell, 2004; Langer & Colton, 2005; Mintrop & MacLellan, 2002; Reddekopp, 2007, Togneri & Anderson , 2003Linking the teacher appraisal process to the school improvement plan (Reddekopp, 2007)-excellent written plan doesn't guarantee all staff will buy into goalsUsing teacher appraisal process, principal facilitates link between goals of SIP and each teacher’s individual goalsNorthgate HS, Georgia develop goals first based on student data, creates strategies then teachers adapt appraisal goals as they relate to achievement portion of plan (replaces teacher evaluation process)Quality teams – all departments divided among 5 administrators, meets monthly, group discussions about each teacher’s goals (success and struggles)Adminstrative walkthroughs looking for evidence of teacher’s focus on goalsAcademic goal setting is linked to data-based decision makingSchools that show multiple years of improvement use data to make decisions and encourage teachers to use student learning data to make instructional decisions - benchmarking (Canwell, 2004; Langer & Colton, 2005; Togneri & Anderson , 2003)High performing schools focus on making decisions based on data at the school and classroom levelsStudents taught under mastery learning achieve as much as 1 standard deviation above students taught under conventional methods (Bloom, 1984)Students whose teachers used academic goal settingAchieved more than students whose teachers did not use academic goal settingCould state their own goals and were correct in self-assessing their progress toward reaching goal (Fuchs, Deno, Mirkin, 1984)6
7 Purpose for the web based CSIP Application The content and format of the CSIP is:SimpleUsefulMake it a “working” document from which schools can measure progress towards goals through benchmarks
8 Developing SMART Goals and Identifying Benchmarks
9 S.M.A.R.T. Goals Find a Partner Write down what you think SMART stands for:S =M =A =R =T=
11 SMART Goals Specific and Strategic Measurable Attainable Think through the entire goal – who, what, where, when, which, why – focus on prioritiesMeasurableConcrete criteria for measuring progressAttainableFocus on most importantResults-orientedSet realistic goals based on trendsTimeboundSet specific timelines for attaining goal.Reference: Conzemius, A., O’Neill, J. (2001) Building Shared Responsibility for Student Learning, Association for Supervision and Curriculum Development, Alexandria: VA
12 SMART GoalsGoals should specify improvement targets by defining the performance level (“end-result”) you would like to accomplish.You should have in mind the specific tools or measures that you will use to monitor progress on each goalSMART Goal:By when, who will do what as measured by whatSMART Goal Example:By June 2007, student attendance will increase to 94.7 as reported in JCPS pupil monthly attendance report
13 Goal SuggestionsSchools should include both main goals and subgroup goalsMain goals are centered around CATS goals and encompass strategies that apply to all studentsSubgroup goals for subpopulations include strategies that target the specific subpopulationSchools can use the goal calculator in the “planning tools” to enter previous KCCT academic data and goals for the next school year will be automatically generated
14 Goal SuggestionsSchools should include both main goals and subgroup goals for subpopulations in their Reading and Math Components.Main goals are centered around CATS goals and encompass most of your school’s reading or math strategies (i.e. strategies that apply to all students).Subgroup goals for subpopulations include strategies that target the specific subpopulation and would not be included in the main goal(s)
16 Activity 1: Develop SMART goal Review the Data from Sample SchoolIdentify the target group (Who)Choose Novice or FRL Novice for your groupIdentify the attainable performance level (target) you would like to accomplish. (Calculation: Distance from 100 or 0; divide by 4; add to 2006 score) (What)Identify timelines for measuring progress and attaining the target (When)Write goal as a SMART goal
17 Things to Keep in Mind: Do’s and Don’ts for SMART Goals Establishing GoalsDo begin by reviewing current data trends before establishing goalsDo let your goal drive your activities.Do ensure that all goals can be quantified and have a date and a measure associated with themDo think through the number stated in the goal. Is it a realistic number? Does it follow the trend data?Is your goal a SMART goal?
18 Benchmarking Assessments for Learning Benchmarking involves: Frequent assessment of student performanceAssessments for LearningMonitoring progress toward meeting goalsCoinciding with the “implementation and impact” checkUsing results to improve instruction- periodic analysis of instructional and organizational effectiveness and uses the results to improve student learning18
19 Assessment Overview Summative Assessments Used to measure goals Assessments of LearningHow much a student has learned at the end of course, semester, or unitExamples:CATS ACT SAT Final ExamsUnit Exams Projects
20 Benchmarking Formative Assessments Used to measure progress toward goalAssessments for LearningHelps teachers adjust instructionExamples:Quiz Homework ObservationsChecklists Student WorkMini-CATS like tests Multiple Choice ChecksLearning Checks
21 Goal – Benchmark Mapping Goal FocusPossible BenchmarksContent Index(i.e. Reading, Math)Classroom Assessment System (CAS)School developed scrimmage tests% Novice or % Proficient/Dist.Predictive Assessment Series (PAS)% Proficient/Dist. for SubgroupsAttendanceMonthly pupil attendance reportParent InvolvementParent-teacher conferencesPTA membershipParent visits (school sign-in sheets)SuspensionsMonthly suspension report
22 Benchmarking Activity Form a small group of 3 or 4 or 5Round Robin and share with the group the Benchmarking assessments you use in your school/district.What data does the benchmark provide? (i.e. Novice levels, Index scores, percentiles, etc.)
23 Purpose for the web based CSIP Application The content and format of the CSIP is:SimpleUsefulMake it a “working” document from which schools can measure progress towards goals through benchmarks
24 Advantages to the CSIP Model Provides built-in planning toolsMeasures progress towards goalsConnects plan development & implementationOffers greater flexibility in adjusting planProvides means for custom-based reportsProvides built-in planning tools to assist in developing goals and benchmarksAllows for opportunity to measure progress towards goalsStreamlines process between planning and reporting on implementationOffers greater flexibility in adjusting plan to meet school needsProvides means for custom-based reports through query functions24
25 Improvement Planning Application V5.0 Improvement Planning Application (IPA) 5.0 is an electronic web application for Jefferson County Public Schools to enter and submit their Comprehensive School Improvement Plans electronically via the internet.To enter the application, type the following web address in your browser:https://assessment.jefferson.k12.ky.us/CSIP/The upcoming pages will contain a lot of text, but the purpose is to use the PowerPoint materials as a training manual that can be used independently by usersApplications that will be used:Internet ExplorerMaterials Needed:Training ManualCSIPKentucky Performance Report & NCLB Reports
26 Key Features Back button Next button OK button Blue bar at top of screen indicates place in plan (i.e. main menu, goal, strategies, etc.)Menu bar at top of every pageSaves as data is entered (No submission will be necessary)Back, Next and OK buttonsCalendars are available to enter datesValidations will appear if information is incompleteText in red mean caution, please read messagesBack buttonAllows user to return to previous page.Allows user to back out of a page (information is not saved).Next buttonAllows user to go to next page.Information is always saved.OK buttonSaves information and directs user to the next page.Note:The Priority Need and Goal information is always saved when you click the back button.
27 Log In ScreenLog In Screen allows users to enter into their school’s CSIP applicationSteps:Enter user nameEnter passwordForgot password, Click on“Forgot Password?” to receive a temporary password through .Notes:The CSIP Web Application will automatically know your school once you have logged in.Currently, only principals and those registered for training have access rights.User name and password is …..
28 Maintain Choose the plan Year you would like to access 2008 – 2009 Click OK
29 Maintain The District has admin access to Reporting Tools. Reporting Tools may be found on the Maintenance Page.There is a description of each report.
30 Maintain Click the link to the report you want Select year and click SubmitIt may take a few seconds for the report to generateOnce the report appears you have to option to export data to Excel.(Its recommended you save the data to Excel vs opening in the web browser.)
31 Main MenuScreen where all plan components are located: approval page, executive summary and action components (including status information)Menu Bar:JCPS Home – returns users to JCPS homepagePlanning Tools – link to goal generator, causes worksheet, review rubric, etc.Help? – link to training manual, frequently asked questions and contact infoPrint Report – prints entire CSIPReport Query – allows user to print custom-based report based on certain fieldsMaintain - link to Maintain page to toggle between plan yearsLogout – exits users from CSIP web application
32 Main Menu 2008 - 2009 2009 - 2010 Differences 2008 – 2009 Does Not have import capabilities2009 – 2010 Allows you to import data from last year2009 – 2010 Has 3 new action components aligned with SISI**IMPORTANT you must import before you begin a new action component**
33 Main MenuUsers can now view plans in html (this is not a substitute for the Print Report Option, this button just offers a preview of the plan.)
34 Import FeaturesThe 2009/10 plan allows users to import data from your 2008/09 school plan. Users can import by action component.Users must import before beginning a new action component. If users start typing in an action component and then decide to import 08/09 data, it will NOT allow users to import.After importing 08/09 data, users can make changes to the data that was imported or add new goals/ benchmarks/ strategies.The executive summary can also be imported from your 2008/09 plan.It will not import cost/funding source information for strategies. Users must go into each strategy and add a new cost/funding source.NEW: The “other” action components can now be imported.
35 Main Menu Continued …..Click Approval Page link to enter approval informationClick Executive Summary link to answer summary questions
36 Main Menu Continued…..Click any of the Action Component links to begin to enter component information (goals, benchmarks, strategies)Or enter new action component by clicking “Other” button if it is not listed above (i.e. school climate)
37 Other Action Component Type name of Action Component in blank textboxClick Other to begin adding Needs and GoalsChanging the Name of the Other Action ComponentClick the Change Name buttonEdit Other screen will appearType in new name and click OK
38 Approval PageApproval page is the screen where users enter information about their school council members who have approved the plan and the date when the plan was approvedNote: This page serves as schools’ SBDM sign-off page (once plan is approved). Approval of CSIP should also be reflected in SBDM minutes.Any changes that are made to the CSIP need to be approved by SBDM and the approval date needs to be updatedClick Back to return to Main Menu (Information will not be saved)Click Complete when you have completed entering data to return to Main Menu (Information will be saved)It is recommended that this page be completed after the plan has been reviewed and approved by SBDM
39 Executive SummaryExecutive Summary screen allows schools to enter information about their planning process (i.e. their needs assessment, development of goals, evaluation method, and stakeholder involvement).Note: Schools will need to answer all questions before CSIP is completeNote 2009 – 2010 allows user to import from last yearClick Save frequently to save information before application times out, which is approx. 20min.
40 Action ComponentThe Action Component Screen is where users enter the component manager and click on the button to add their priority needs and goals.Schools will be directed to enter all information about a particular goal (i.e. need, goal, benchmark, strategies) before adding more goals.Note:The date is automatically filled in once the user is on the screen
41 Priority Need and Measurable Goal Click Back to Return to Action Component Page (Information will be saved)The Needs & Goal Screen is where the user enters one priority need and one measurable goal.Additional needs and goals can be added from the action component screen (remember to select only a few key goals because each one requires a benchmark)The priority need should represent the current data, while the goal should represent what data point the school would like to achieve by the next year (see next slide and goal generator)Click Next to go to Benchmark Page (Information will be saved)Note: The Delete button will remove ALL information associated with a particular need and goal (i.e. benchmarks and strategies)
42 Priority Need and Measurable Goal The IPA now has the Goal Calculator Built –In.Choose the Calculator you want to use by clicking on the link.Note: For schools who have reached 100 there is an excel version of the goal calculator that sets the goal at 140 in the “Planning Tools” link.
43 Priority Need and Measurable Goal Enter your information and press the tab key to generate the results.Click the button(s) to the far right to insert the Need and Goal.
44 Priority Need and Measurable Goal Other calculators include NCLB and SB168.
45 BenchmarkThe Benchmark screen is where the user enters information on how the school will measure progress towards its goal.The benchmark should represent a proxy measure or indicator of the goalSchools should enter at least 2 dates for when they will measure progressClick Back to Return to Need and Goal PageClick Next to go to Need and Goal Page (Must have at least two benchmarks to go to the next page)
46 Benchmark Continued..… Measure Should represent a proxy or indicator of goal (i.e. PAS or CAS)DateEnter date in mm/dd/yyyy formatProjected DataCan either be an incremental target or the same goal for each dateActual Datathe actual results from the measureThis information would not be entered until its associated date had been reachedProjected and Actual Data needs to be in number format (text will not be accepted)Click the Edit to enter information or to change existing information(OK accepts changes, Cancel cancels the change)
47 Strategy/ActivityThe Strategy/Activity screen is where the user will click the button “Add strategy” to enter informationOnce the information has been entered, the strategies will appear in the table on this screen.Click “add strategy” to continue to add strategies for that particular goalClick Back to Return to Benchmark PageClick OK to go to Action Component page after all strategies for the goal have been enteredDeveloping ActivitiesDo answer the question “How does this activity impact my goal?”Don’t force activity to fit a goalDon’t include activities just to show they were done
48 Add StrategyClick Back to Return to Strategy/Activity page (Information will not be saved)The Add Strategy screen is where the user enters all information for one strategyThe NCLB and SB168 field allows schools to reference if a particular strategy addresses those requirementsInformation on the implementation status and impact should not be entered until the strategy is underwayClick OK save information and return to Strategy/Activity page
49 Dropdowns for this page Add StrategyDropdowns for this pageThe same strategy may be applicable to more than one goal, so that strategy information will need to by copied and pasted once another goal is added
50 Add Strategy (How to Add Cost) This process allows user to enter multiple costs per strategyCost - Enter dollar amount (do not add $ sign)Funding Source - Choose from drop downOtherIf the funding source is not listed, click the Other button and a textbox will appear to enter the sourceAddClick the add button after entering Cost and Funding Source or OtherContinue to add all amounts and sources associated with the strategyRemoveSelect the Cost and Funding Source to remove from list
51 Strategy/Activity (with data) Click OK button once strategies/activities are completed or the user comes to a stopping point.OK will return the user to the Action Component pageTo edit strategy information, click on the GS No (Goal/Strategy Number)
52 Finishing an Action Component Click Complete button once the action component is complete (all information on goals, benchmarks and strategies has been entered)-Status will appear “complete” on main menu screenClick the Main Menu on the Menu bar if user is not complete with Action ComponentStatus will appear “in progress” on main menu screen
53 Report QueryThe Report Query Screen is where users can print out custom-based reports by querying their CSIP on certain fieldsThe fields that can be queried are:- Action component - NCLB/SB168 Requirement - Person Responsible (Last Name) - Funding SourceUsers can sort by date, name, and componentStep 1: Make selections Step 2: Choose one sort option Step 3: Click the Run Query button
54 Report QueryReport Query has a new feature which allows user to export results to Excel.(Its recommended you save the data to Excel vs opening in the web browser.)NEW: Users can edit strategies directly from the query page.
55 Print a Report (Entire CSIP) To print the entire CSIP, click on “Print Report” from the Main Menu and your plan will print as a PDF file
60 Web-based Application Highlights Common, easy to use format for multiple users.Allows for easy and continual updatingCSIP can become a To-Do List for SchoolI & I built in for continual monitoring/reportingBenchmarking becomes expectationCan create unique sorts or queriesPrintouts by funding, responsible person
61 Web-based Application Tools Comprehensive School Planning Tools:Revised or New InformationCSIP Fact SheetCSIP Web Application V2.0 Training ManualGoal calculator - fall planning cycle (JCPS)Goal calculator - spring planning cycle (JCPS)Other Information:Blank CSIP template (JCPS)Causes and Contributing Factors worksheet (JCPS - optional)CSIP Review Rubric - JCPS Elementary SchoolsCSIP Review Rubric - JCPS Middle and High SchoolsCSIP/SISI Connections Matrix (KDE)Mission Statement worksheet (KDE)School Plan Guide 2006 (KDE)School and District In Improvement Under NCLB Guidelines (KDE)State and Federal Planning Requirements (SB168 and NCLB)KAAC Tools - CAS Spreadsheet for El/MS/HS and PowerPoint from KAAC Conference – Benchmark Planning: A New Way to Create School Improvement Plans
62 Planning Tools – Goal Generator NEW: Users can set goal to 100 or 140.
63 Questions? For planning process or content questions, please contact: Dena Dossett or callFor technical assistance or questions about the web application, please contact:Tamara Lewis or callFor best results, use Internet Explorer to enter your CSIP into the web application.
64 Lessons Learned Benchmarks are important Quality strategies are even more importantImplementation is critical
66 Next Steps Additional training on benchmarks Plan as “To-do list” Teacher level plansImplementation rubric
67 Tips for Improving Implementation Plan as “to do list”Chunk plan into meaningful time periodsReview implementation and adjust on regular basisTeacher/team Level PlansTeacher develops goals/strategies for classTeam meetings to identify common goals/strategiesCommon goals/strategies incorporated into school planTeam meetings around implementation issues
68 Keys for ensuring plan impacts school improvement: Stakeholders contribute to all stages of planning processSMART Goals are based on data analysisFrequent assessment of student performanceLimited number of strategiesStrategies that are individualizedFrequent monitoring of implementationResults are used to improve instructionPeriodic analysis of instructional and organizational effectiveness68
69 Opportunities to Use Application Currently, we have 366 Kentucky locations and 149 Jefferson County schools using the web-based CSIPIf you are interested in using the CSIP web program, please feel free to contact Dena Dossettphone (502)JCPS web sitePlanning/SchoolPlanningSite/SchoolPlanning.html
70 Back at your school…..Remember only principal and those register for training have user name and password for web application currentlyContact the JCPS Planning unit to add users that will need access to web applicationMore than one user can be log into the same school plan at the same timeHowever, it is recommended that no more than 1 user be working on the same action component at the same timeMore than one action component can be worked on simultaneouslyVisit the JCPS School Planning Website for additional information or assistanceTraining Manual - NCLB/SB168 informationGoal calculator - CSIP Review Rubric