2JCPS TESTING UNIT Jacque Queenan – Assessment Support Technician Tammy Durham – Testing Unit ClerkRyan Goepper – Data Management/Research TechnicianJessica Lyons – Data Management/Research TechnicianDonna Heun – Data Management/Research TechnicianErica Thompson – District Assessment Coordinator
3Testing Unit location Crittenden Drive, Building 7 (Entrance just beyond Gate 3 - Kentucky Exposition Center
5Completing this form as new students enroll in your school will assist with accountability work required during spring testing.Infinite Campus Enrollment History Wizard should be used as each new student enrolls to ensure that your school has the most comprehensive enrollment data.
6Topics for Today Assessment Updates ACT PLAN Alternate K-PREP/Alternate Assessment Administration CodeAdvance Program TestingEnd of Course ExamsCollege/Career ReadyAdministration Code TrainingInclusion of Special Populations Training
9REQUIRED TESTING FOR SPECIAL POPULATIONS New DAC TrainingKDE:OAA: DSR: 8/7/2012REQUIRED TESTING FOR SPECIAL POPULATIONSAlternate Assessment (1%)ACCESS for English Language LearnersW-APTESL teachers in 39 schools will train for and administer the required WIDA W-APT this year. This is an effort to test those students who may have been missed by not enrolling through the ESL Intake Center.ESL teachers must keep test materials under “single-lock” when not in use.Marti Kinny’s office is coordinating this effort.ACCESS for ELLSAlternate ACCESS FOR ELLSOTHER TESTING (High Schools/Special Schools should be administering ANY appropriate test(s) in order to assist a student in becoming college/career ready)COMPASS, KYOTEASVAB, WorkKeysKOSSA, Industry Certifications10
10New DAC TrainingKDE:OAA: DSR: 8/7/2012Key Assessment ThemesDATA QUALITY—collaborative process between OAA and school/district staff to ensure accurate reporting of test resultsTEST SECURITY—checks and processes to monitor appropriate administration of state-required tests11
11Timeline for Reporting All dates are tentative.Public Data Release Week of SeptPearsonAccess Re-Opens Aug. 14 (Growth included)SDRR Open Aug (New Changes)SDRR Closed Aug. 29 (All Changes Resolved)CCR Spreadsheets AugSchool/District Summary Spreadsheets Aug. 19QC Day for DACs Frankfort Sept. 1212
12Data Quality Accurate student level information Infinite Campus and New DAC TrainingKDE:OAA: DSR: 8/7/2012Data QualityAccurate student level informationInfinite Campus andStudent Data Review and Rosters (SDRR) ApplicationTest RostersData ReviewBefore public reporting—September release to schoolsAfter public reporting—10 days after public release13
13New DAC TrainingKDE:OAA: DSR: 8/7/2012Test SecuritySeating Charts will be required for all state-required test administrations.Seating charts are required for optional tests that will be included in accountability if the test is administered by the school.Testing Unit will collect and maintain in case of potential investigations.Customized seating charts are on our Testing Unit website.14
14Administration Code and Inclusion Regulations Training Fall Testing 201315
15New DAC TrainingKDE:OAA: DSR: 8/7/2012Test SecurityEnsuring training of appropriate school/district staff in testing regulations:Administration CodeInclusion Regulation2009 versions are the most current.FYI – Regulations being opened for revision this year BUT we will operate under the 2009 version ALL year.Use the Allegation Reporting form again this year to report possible violations of either regulation.16
17Administration Code and Test Security Appropriate training required for anyone administering ACT EXPLORE/ACT PLAN or EOC or optional testsSignatures on Administration CodeDocumentation of training-group signature form provided by Testing Unit.18
18Inclusion Regulation2009 Inclusion of Special Populations Regulation (ACT EXPLORE/ACT PLAN, EOC)Anyone assisting with testing accommodations must be trained annuallyDocumentation of training-group signature form provided by Testing Unit.19
19Alternate Assessment Administration Code and Test Security Appropriate training required for anyone administering Alternate K-PREP (Attainment Tasks/Transition Attainment Record)20
20School Report Card Kentucky’s System for Data Reporting Anticipated release is the week of September 23rdSchool Report Card21
21Opening Page Welcome and Links to Additional Information 22
2223 Two new sub-folders are under “Learning Environment” tab Programs – Gifted and Talented, Migrant, Special EducationCareer Pathways – Career Tech offeringsReview of this data completed in August by your school SRC representative.23
23SRC New for Year 2 Annual Measurable Objective goal (1.0 improvement in Overall Score for below Proficient; .5 improvement for Proficient and above)New labels available with two years of dataProgressing and High ProgressSRC provides more detailTrend and disaggregated data24
25Test ResultsPublished reports are pre-generated reports and data extracts.To view a published report :Go to Test Results > View Published Reports to see a list of available reports.Select “District” or “School” from the View By options set.Click the organization name to see a list of reports for that organization.Click the Report Name to view.26
28K-PREP Student Report- Grade 4 District will receive 2 print copies-1 school copy1 parent copyPerformance Levels:N, A, P & Dfor each subject areaDo not print reports. Testing Unit sends one copy to you and one copy to parents.29
29K-PREP Student Report-Grade 4 Student Growth Percentile-New on report this year (grades 4 – 8 only)National Percentile RankingLexile® and Quantile® scores30
30K-PREP Student Listing Report-Grade 6 AlternateK-PREP students receive a total score31
31K-PREP School Summary Report Status of Reporting Category-New this year32
33Alternate K-PREP Report-Grade 8 Transition Attainment Record (TAR)Explore (8), Plan (10) and ACT (11)34
34CIITS Continuous Instructional Improvement Technology System 35 New DAC TrainingKDE:OAA: DSR: 8/7/2012CIITSContinuous Instructional Improvement Technology System35
35CIITS & Assessments Additional items (~2,000) are under review. Supports classroom formative assessments and district/school benchmark assessments.Contains professional development opportunities.Additional items (~2,000) are under review.Purchased items are correlated(not congruent) to standards.Any item may be edited or changed by a teacher.Formative Item Pool (FIP) from QualityCore End-of-Course is available for the four EOC courses.A teacher/school/district may choose to share their items and tests.Over 150,000 assessments have been created.Infinite Campus is the authoritative source for most CIITS data. IC contact sets roles for each user.36
36KDE Vendor New Results for Career Coming Soon ACCESS for ELLs COMPASS KYOTEKOSSAASVABWorkKeysIndustry Certs.MAPDiscovery EducationAdditional Vendors SoonK-PREPAlternate K-PREPEPASQualityCore EOCNational ACTGrowthSAT 10KDEVendorNew Results forCareer Coming SoonK-PREP grades 3-8, 10,11Alternate K-PREPExplorePlanACT Jr. AdministrationQualityCore End-of-Course MC/MCNational ACT dataCareer data will come from the TEDS system and show for all studentsCOMPASS and KYOTE data may not be available until after the grade 12 student graduates. KDE COMPASS results will be added more frequently. COMPASS results from a college for students not in grade 12 will be added, when received.KDE striving to enter data more frequently.37
37CIITS Assessment Reports Report Bank contains new pre-formatted reports.Additional reports will be added as more data becomes available, such as K-PREP Longitudinal Reporting and College/Career Ready.Feedback and suggestions are welcome.38
38CIITS CONTAINS VALUBLE ENROLLMENT DATA Useful during student accountability work39
39ACT PLAN (Form 32B)September 16, 2013-September 27, 2013
40ACT PLAN Supervisor’s Manual carefully! Be sure to read yourACT PLAN Supervisor’s Manual carefully!This is an “off the shelf” manual that is not customized for the state of Kentucky. Certain points in this presentation will override information in the manual.
41IGNORE All directions concerning payment of ACT PLAN fees. All instructions about ordering research and reporting servicesAll references to a Local School Norms Request FormAll directions about calling ACTAll directions about mailing things to ACT
42Test materials from previous years MUST NOT be used. SHRED them – they cannot be scored.ACT PLAN uses a new test form each year.
43PLAN Materials September 9th Ordered in August Test materials and Pre-ID labels arrivein separate shipments directly to Testing Unit.Original Materials Arrive At Schools Via RegularPony RunSIGNATURE REQUIRED when delivered to schools via JCPS pony.SCHOOL DELIVERY DATEAlert your front office staff!Materials MUST be kept secure once they reach your school.September 9th
44Supplemental Orders New this Year… No overage sent to Testing Unit Inventory your materials right awayErica Thompson if you have extra test books/answer foldersSchool headers and answer folders with pre-printed labels MAY NOT be shared between schoolsOvernight shipping no longer available3-5 day delivery to districtsNo overnight shipping. Any supplemental order will take 3-5 days for delivery.
45ACT PLAN MATERIALS PLAN Supervisor’s Manual and Packet Why Take PLAN? Instructions for Completing your Answer FolderPLAN test booksAnswer folders - one per student testingAny accommodated materials orderedPLAN Scoring EnvelopePLAN School HeaderPLAN PostersStudent Pre-ID labelsThe polymailer envelope will be kept at theTesting Unit.
46Fall 2010 Testing & Reporting DAC Training Supplemental OrdersPrint a list of your 10th graders from IC immediately after you receive your test material shipment .How many test materials do you need?Inventory using the Materials Packing list.Discrepancies? Call the JCPS Testing Unit immediately.Compare your inventory with the number of sets of materials needed for your school.Do you have enough test materials?If you need to order additional materials, call us immediately.The JCPS Testing Unit has NO overage of ACT PLAN testing materials.OAA: DSR: 8/9/2010
47TEST MATERIALS Security of Materials After inventory your test materials, reseal the carton(s) and lock them in a secure place.Protect the materials from damage, from possible theft or loss and from any conditions that could allow prior knowledge of the tests.
48TEST MATERIALS Distribution, Security & Organization If more than one testing room is to be used -Count out the appropriate quantities of materials before testingRecord the number of test booklets assigned to each roomGive the test booklets to the room supervisors personally.Write student names on their individual test booklets (name labels can be used also).Test booklets must be returned to same students after their individual student reports arrive.
49TEST MATERIALS Distribution, Security & Organization Never leave test booklets in an unattended room.Do not transfer test materials to any other schoolConsult the JCPS Testing Unit if you have LOTS of extra test materials.Current test booklets should be securely stored after test administration and must returned to students with their score reports.
50Nonparticipation Nonparticipation could include reasons such as: First year LEPForeign exchange studentMedical exemptionExtraordinary Circumstances exemptionAlternate Assessment StudentsDocument on SDRRDo not return answer sheets for students that are not participating (This includes Alternate Assessment Students).
56Students with a Medical Emergency Contact the JCPS Testing Unit immediately for approval of Medical Emergency accommodations.
57Student Data Reporting and Review (SDRR) ACT PLAN rosters completed on SDRRhttps://oaa-adc.education.ky.gov/Nonparticipation marked on SDRRAccommodations marked on SDRRRosters MUST be completed by midnight on Friday, September 27, 2013SDRR Manual will be sent at a later date5757
58ACT PLAN RemindersDo NOT return used test booklets. Hold and return to the same students with their Student Reports.Keep all accommodation kit materials to return with student reports including CDs, large print and Braille.Destroy any unused materials
59“Off Grade Level” Testing ACT PLAN can be given at “off grade level ” (9th)School may contact ACT directly and purchase sample tests if desired.10th grade ACT PLAN tests CANNOT be reused for this purpose.Any additional use of the ACT PLAN is considered a violation of copyright law.“Off grade level” administration CANNOT be done prior to the grade 10 administration. This would be a violation of the Administration Code regulation.“Off grade level” administration DURING OR AFTER the grade 10 test window is acceptable.10th graders MAY NOT participate in any sort of ACT PLAN practice or sample test prior to or during the fall testing window.
60Copyright IssuesRecent questions about the reuse of materials or items prompted a review and discussion of ACT, Inc. copyrightsDo not use items/tests as “bell ringers,” sponge activities or as part of ongoing instruction.Tests are not to be reused in any way.Destroy any remaining materials after students receive a copy with their student reports. Test items should not be used or reproduced in any way to avoid violating copyright laws.
61ACT PLAN REPORTSACT will ship school reports to district offices approximately 10 business days after receipt of answer documents.
65Arrangements for Staffing Room Supervisors pp. 3 - 4 BACs will need to train their testing staff and proctorsSelecting and Training Testing StaffRoom Supervisor Qualifications and ResponsibilitiesProctor ResponsibilitiesSuggested Training Session Outline
66Selecting and Training Testing Staff To protect both the examinees and the supervisor from questions of possible conflict of interest, the following conditions should be met:The room supervisor should:Not be a relative or guardian of an examinee in their assigned roomNot be a private consultant or individual tutor whose fees are paid by the examinee or examinee’s family
67Selecting and Training Testing Staff Room SupervisorsRead directions exactly as they are writtenMonitor studentsTest rooms with more than 25 studentsAdditional personnel to assist the room supervisor.
68Scheduling Testing Sessions Pages 6 - 9 English (50 items) minutesMathematics (40 items) 40 minutesBreak minutesReading (25 items) minutesScience (30 items) minutesGeneral Administration minutes (approximately)Total for tests, break and administrative time 140 minutes
69Scheduling Testing Sessions -Non-academic sections- “Non-test” sections - Given on a separate day“Non-test” sections – The JCPS Testing Unit recommends they be given on the first or second day of the testing window or even before the Testing Window.This section MUST be given PRIOR to the academic sections of the test.Allow approximately 75 minutes - “Non-test” sectionsDirections - Read aloud to the students as they follow along with their copies of “Instructions for Completing Your Answer Folder.”
70Scheduling Testing Sessions -Non-academic sections- ACT PLAN tests (English, Mathematics, Reading and Science) MUST be administered in one session.Approximately 2½ hours total administration time - Includes distribution/collection of materials,instructions and a break.Tests MUST be administered in the order listed and the time limits must be observed EXACTLY.
71Posted Instructional Materials REMOVE OR COVER:Maps, posters, charts or any content related materials (per Administration Code regulation)Periodic Tables need not be covered.
72Options to Consider Before Administration pp. 10 - 12 One or two day administrationTesting OptionsAcademic testsStudent InformationOptional sort codesMakeup testing
73Makeup Testing Makeup testing must be done for students who are absent on the test date or forstudents who become ill during the test.Makeup testing should be completed as soonas possible and MUST be completed:(a) By the end of the testing window(b) In accordance with the standard testadministration procedures described in the Supervisor’s Manual.
74Students With LabelsAdhere the Pre-ID Label to the appropriate place on the ACT PLAN answer folder.DO NOT print or bubble anything else on the front page of the ACT PLAN answer folder.
76Students Without Labels Prepare the ACT PLAN answer folder for any such student by printing AND bubbling in boxes A, B, D, F and G with student/school information.Add student to the ACT PLAN roster in SDRR.
77PRE-ID Label with Incorrect Information If there is a mistake on a student label:Do not use the labelBubble all appropriate fields on the answer folder
80Educational Opportunity Services Students receive information from colleges and scholarship agencies that may be of interest to them.Fill in box C to indicate address will be added.Mark YES in box I, if interested.Enter a complete mailing address in blocks P through S and an address in block O (optional).If box C is completed, but the YES box is not marked, students will NOT receive information. Completing C alone will not prompt the mailing of college information.If box C is completed, but the YES box is not marked, students will not receive information. Completing C alone will not prompt the mailing of college information.
83ACT PLAN Test Book Cover Student will be asked to read and copy a certification statement indicating they understand:the testing rulesthat testing items are confidential and may not be shared in any mannerthat they are the student whose name appears on the test booklet
84Reporting Accommodations and Special Codes Answer Folder - Page 4 Mark accommodations as appropriate on the ACT answer folder ONLY if you want accommodation information on the ACT PLAN reports
85Testing Students with Accommodations pp.13 - 17 Eligibility requirements for accommodated testingTesting arrangementsTesting over multiple days or in separate sessionsAccommodated testing optionsSecurity of test materialsSelecting testing roomsAccommodations informationMaterials supplied by the test supervisor/studentOrdering accommodated testing materialsTiming
86Eligibility for Special Testing IEPs504 PlansPSPs
87Testing with Accommodations Same as those allowed on K-PREP last springAccommodated test formsAll test forms are 32B
88Testing with Accommodations Reader’s ScriptMay be used ONLY to read test questions in a SEPARATE ROOM for the ONE STUDENT to whom it is assigned.Page 17 –Supervisor’s Manual
89Testing with Accommodations Use of this script for group testing is NOT allowed.If the script is read (or signed) to more than one student in the same room, scores for all these students will be cancelled automatically.
90Testing with Accommodations For students who use a large-print response worksheet, item responses must be carefully transferred by a responsible adult to a standard ACT PLAN answer folder for scoring.ACT will not score a large-print worksheet or transfer responses to a standard answer folder.
91PLAN Test Administration Policies Pages 18 - 21 Unauthorized testing aidsQuestions/guessingRest periodLeaving the room and time remainingElectronic DevicesIrregularitiesTest item challengesMistimingDefective materialsVoiding tests/answer foldersIllnessProhibited behavior
92STUDENT ILLNESS Page 20If a student becomes ill and asks to leave the room after starting the timed academic tests –Collect the student’s answer folder and test bookletMark the time that the student leaves the room on his/her test bookletIf the student returns and continues testing, the timelost may NOT be made up. Record the lost time onthe Testing Irregularity Report.If the student DOES NOT return until the next day,the student may complete the section(s) of the testmissed during a makeup session. Only allow theamount of time the student missed.
93Prohibited BehaviorIf you SUSPECT a student is engaged in any prohibited activities:You should discreetly warn the student that these actions are prohibited and continue close observation.You may move the student to another seat to discourage the student from looking at someone else’s answer folder or giving or receiving assistanceYou must document your suspicions and actions on the Testing Irregularity ReportIf you OBSERVE any of these behaviors, call the JCPS Testing Unit.
94Leaving the Room During Testing Students who leave the room for reasons other than illness during the timed portion of the test may not make up lost time.Such absences need not be recorded on the Testing Irregularity Report form.Room supervisors should not leave a testing room unsupervised at any time.
96Administering PLAN Test Day Procedures p. 22 Previously completed non-test portionsSame day completion of non-test portionsChecking calculatorsAvoiding common answer folder errors
97Calculators Calculators are allowed Not required Allowed ONLY on math testMay use any basic four-function, scientific or graphing calculator unless it has features described in the Prohibited listModels on the Permitted with Modification list: students will be required to modify some of the calculator’s features.
98Calculators p. 9 There are LOTS of rules about calculators. Read your manual thoroughly!
99Verbal Instructions for Student Information and Non-Test Sections Pages 23 - 35 Room Supervisor InstructionsOption 1: Room Supervisor reads all instructionsOption 2: Students read instructions with guidance from room supervisorUse Option 3: Instructions for Pre-ID label users
100Verbal Instructions for the Academic Tests Pages 36 - 42
101Post-Test Activities to be Completed by the Test Supervisor Pages 43- 50 Checking answer foldersAccommodation CodesSpecial Status CodesVoiding Tests or Answer foldersCompleting your School HeaderReturning Answer folders for ScoringAdditional Resources
102Scoring Codes Voided Tests Codes Test Supervisor’s Manual – Page 44If you believe you have reason to appropriately void any of the content sections on ACT PLAN (i.e. student caught cheating), contact the JCPS Testing Unit immediately.
103Things to RememberAnyone administering the ACT PLAN must have Administration Code Training.Anyone providing accommodations must have Administration Code and Inclusion of Special Populations trainings.Materials may NOT be transferred between schools.Used test booklets are to be returned to the student with his or her Student Report.A seating chart is required.
104Completing your School Header form To facilitate scoring of your answer folders in a timely fashion, fill out your School Report Header completely and accurately.If you cannot locate this form, please call JCPS Testing
108PLAN ROSTERS Sept. 9th – Sept. 27th Complete rosters in Student Data Review and Reporting (SDRR).Roster window will be openhttps://oaa-adc.education.ky.govSept. 9th – Sept. 27th
109PLAN Rosters Complete in SDRR: Name Date of Birth Testing Location ExemptionsNew this year – Demographics will be pre-populated in SDRR. Changes to demographics MUST be made in Infinite Campus. A nightly pull from IC will be done to update SDRR.
110ACT PLAN RostersYour ACT PLAN Roster on SDRR must include each and every student listed in Infinite Campus as being enrolled in your school as a 10th Grader on the 1st day of the Fall Testing Window.
111ACT PLAN RostersAccountability will be based on 100 instructional days from the prior year.The Office of Assessment and Accountability will match students tested to prior school year data (We completed this work last spring).Accountability work will be completed, tentatively, in January 2014.
112Nonparticipation Mark in SDRR. Nonparticipation could include reasons such as first year LEP, foreign exchange, medical exemption, and extraordinary circumstances exemption.Do not return answer sheets for students that are not participating.
114Return ShippingEnvelopes are provided for each school’s answer documents.Each school MUST include Seating Charts, School Header form, Testing Irregularity Reports (if any) and Test Supervisor Comment forms (if any).Materials will be hand-delivered to the JCPS Testing Unit according to the schedule shown on the next slide.Materials return will be BY APPOINTMENT ONLY.
115Materials Return Wednesday, October 2, 2013 Schools administering ACT PLANThursday, October 3, 2013Schools administering both ACT EXPLORE and ACT PLAN
116Materials Return One hour appointments 8 am, 9 am, 10 am 11 am, 1 pm, 2 pm and 3 pm.Appointment Request Forms will be sent out via a BAC .Appointments will be assigned:First Requested/First Assigned basis according to the order of submission of Appointment Request Forms.
117Things to RememberReturn each used test booklet to the correct student with his/her Student Report.Return accommodated materials to students who used them with their copy of the test book.Reuse of materials is prohibited.Destroy any remaining materials. Test items should not be used or reproduced in any way to avoid violating copyright laws.
118Finishing Folders (BAC Responsibility) ALPHABETIZE ANSWER FOLDERS BY STUDENT LAST NAME.TIP: Have your teachers alphabetize the answer folders in their classrooms before they are turned in to you.Materials should be appropriately packed for return to the JCPS Testing Unit.Complete SDRR ACT PLAN rosters by midnight, Friday, September 27, 2013.
119Packing Materials to Return to JCPS Testing Unit Place answer folders in ACT Tyvek envelopesDO NOT seal the envelopesDO NOT mail the answer folders to ACTAttend Materials Return Appointment at Testing Unit
121Disposition of Other Testing Materials Destroy unused and voided answer folders.Used test booklets and accommodation kits (large print, Audio CDs) should be kept at the school .Each student should be given his/her own test booklet when score reports come back (including Braille).Braille tests should be hand delivered to the Testing Unit after the results have been reviewed with the student.Discard unused test booklets after all students have received a copy to use with their student reports.All other materials should be destroyed.
122Final StepsThe JCPS Testing Unit will print a copy of your SDRR roster to use during materials check inDownload a copy of your own ACT PLAN roster for your own recordsHand deliver your scorable materials during your assigned Materials Return Appointment
123Score ReturnsApproximately 10 days after receipt of test materials school reports ship from ACT to district offices.