9REQUIRED TESTING FOR SPECIAL POPULATIONS New DAC TrainingKDE:OAA: DSR: 8/7/2012REQUIRED TESTING FOR SPECIAL POPULATIONSAlternate Assessment (1%)ACCESS for English Language LearnersW-APTESL teachers in 39 schools will train for and administer the required WIDA W-APT this year. This is an effort to test those students who may have been missed by not enrolling through the ESL Intake Center.ESL teachers must keep test materials under “single-lock” when not in use.Marti Kinny’s office is coordinating this effort.ACCESS for ELLSIMPORTANT NOTE: There will be no extra “outside” assistance this year with the administration of ACCESS for ELLs.Alternate ACCESS FOR ELLSOTHER TESTING (High Schools/Special Schools should be administering ANY appropriate test(s) in order to assist a student in becoming college/career ready)COMPASS, KYOTEASVAB, WorkKeysKOSSA, Industry Certifications10
10New DAC TrainingKDE:OAA: DSR: 8/7/2012Key Assessment ThemesDATA QUALITY—collaborative process between OAA and school/district staff to ensure accurate reporting of test resultsTEST SECURITY—checks and processes to monitor appropriate administration of state-required tests11
11Timeline for Reporting All dates are tentative.Public Data Release Week of SeptPearsonAccess Re-Opens Aug. 14 (Growth included)SDRR Open Aug (New Changes)SDRR Closed Aug. 29 (All Changes Resolved)CCR Spreadsheets AugSchool/District Summary Spreadsheets Aug. 19QC Day for DACs Frankfort Sept. 1212
12Data Quality Accurate student level information Infinite Campus and New DAC TrainingKDE:OAA: DSR: 8/7/2012Data QualityAccurate student level informationInfinite Campus andStudent Data Review and Rosters (SDRR) ApplicationTest RostersData ReviewBefore public reporting—September release to schoolsAfter public reporting—10 days after public release13
13New DAC TrainingKDE:OAA: DSR: 8/7/2012Test SecuritySeating Charts will be required for all state-required test administrations.Seating charts are required for optional tests that will be included in accountability if the test is administered by the school.Testing Unit will collect and maintain in case of potential investigations.Customized seating charts are on our Testing Unit website.14
14Administration Code and Inclusion Regulations Training Fall Testing 201315
15New DAC TrainingKDE:OAA: DSR: 8/7/2012Test SecurityEnsuring training of appropriate school/district staff in testing regulations:Administration CodeInclusion Regulation2009 versions are the most current.FYI – Regulations being opened for revision this year BUT we will operate under the 2009 version ALL year.Use the Allegation Reporting form again this year to report possible violations of either regulation.16
17Administration Code and Test Security Appropriate training required for anyone administering ACT EXPLORE/ACT PLAN or EOC or optional testsSignatures on Administration CodeDocumentation of training-group signature form provided by Testing Unit.18
18Inclusion Regulation2009 Inclusion of Special Populations Regulation (ACT EXPLORE/ACT PLAN, EOC)Anyone assisting with testing accommodations must be trained annuallyDocumentation of training-group signature form provided by Testing Unit.19
19Alternate Assessment Administration Code and Test Security Appropriate training required for anyone administering Alternate K-PREP (Attainment Tasks/Transition Attainment Record)20
20School Report Card Kentucky’s System for Data Reporting Anticipated release is the week of September 23rd21
21Opening Page Welcome and Links to Additional Information 22
2223 Two new sub-folders are under “Learning Environment” tab Programs – Gifted and Talented, Migrant, Special EducationCareer Pathways – Career Tech offeringsReview of this data completed in August by your school SRC representative.23
23SRC New for Year 2 Annual Measurable Objective goal (1.0 improvement in Overall Score for below Proficient; .5 improvement for Proficient and above)New labels available with two years of dataProgressing and High ProgressSRC provides more detailTrend and disaggregated data24
25Test ResultsPublished reports are pre-generated reports and data extracts.To view a published report :Go to Test Results > View Published Reports to see a list of available reports.Select “District” or “School” from the View By options set.Click the organization name to see a list of reports for that organization.Click the Report Name to view.26
28K-PREP Student Report- Grade 4 District will receive 2 print copies-1 school copy1 parent copyPerformance Levels:N, A, P & Dfor each subject areaDo not print reports. Testing Unit sends one copy to you and one copy to parents.29
29K-PREP Student Report-Grade 4 Student Growth Percentile-New on report this year (grades 4 – 8 only)National Percentile RankingLexile® and Quantile® scores30
30K-PREP Student Listing Report-Grade 6 AlternateK-PREP students receive a total score31
31K-PREP School Summary Report Status of Reporting Category-New this year32
33Alternate K-PREP Report-Grade 8 Transition Attainment Record (TAR)Explore (8), Plan (10) and ACT (11)34
34CIITS Continuous Instructional Improvement Technology System 35 New DAC TrainingKDE:OAA: DSR: 8/7/2012CIITSContinuous Instructional Improvement Technology System35
35CIITS & Assessments Additional items (~2,000) are under review. Supports classroom formative assessments and district/school benchmark assessments.Contains professional development opportunities.Additional items (~2,000) are under review.Purchased items are correlated(not congruent) to standards.Any item may be edited or changed by a teacher.Formative Item Pool (FIP) from QualityCore End-of-Course is available for the four EOC courses.A teacher/school/district may choose to share their items and tests.Over 150,000 assessments have been created.Infinite Campus is the authoritative source for most CIITS data. IC contact sets roles for each user.36
36KDE Vendor New Results for Career Coming Soon ACCESS for ELLs COMPASS KYOTEKOSSAASVABWorkKeysIndustry Certs.MAPDiscovery EducationAdditional Vendors SoonK-PREPAlternate K-PREPEPASQualityCore EOCNational ACTGrowthSAT 10KDEVendorNew Results forCareer Coming SoonK-PREP grades 3-8, 10,11Alternate K-PREPExplorePlanACT Jr. AdministrationQualityCore End-of-Course MC/MCNational ACT dataCareer data will come from the TEDS system and show for all studentsCOMPASS and KYOTE data may not be available until after the grade 12 student graduates. KDE COMPASS results will be added more frequently. COMPASS results from a college for students not in grade 12 will be added, when received.KDE striving to enter data more frequently.37
37CIITS Assessment Reports Report Bank contains new pre-formatted reports.Additional reports will be added as more data becomes available, such as K-PREP Longitudinal Reporting and College/Career Ready.Feedback and suggestions are welcome.38
38CIITS CONTAINS VALUBLE ENROLLMENT DATA Useful during student accountability work39
40ACT EXPLORE Supervisor’s Manual carefully! Be sure to read yourACT EXPLORE Supervisor’s Manual carefully!This is an “off the shelf” manual that is not customized for the state of Kentucky. Certain points in this presentation will override information in the manual.
41IGNORE All directions concerning payment of ACT EXPLORE fees. All instructions about ordering research and reporting servicesAll references to a Local School Norms Request FormAll directions about calling ACTAll directions about mailing things to ACT
42Test materials from previous years MUST NOT be used. SHRED them – they cannot be scored.ACT EXPLORE uses a new test form each year.
43EXPLORE Materials September 9th Ordered in August Test materials and Pre-ID labels arrivein separate shipments directly to Testing Unit.Original Materials Arrive At Schools Via RegularPony Run –SIGNATURE REQUIRED when delivered to schools via JCPS pony.Alert your front office staff!Materials MUST be kept secure once they reach your school.September 9th
44Supplemental Orders New this Year… No overage sent to Testing Unit Inventory your materials right awayErica Thompson if you have extra test books/answer foldersSchool headers and answer folders with pre-printed labels MAY NOT be shared between schoolsOvernight shipping no longer available3-5 day delivery to districtsNo overnight shipping. Any supplemental order will take 3-5 days for delivery.
45ACT EXPLORE MATERIALS Explore Supervisor’s Manual and Packet Why Take Explore?Instructions for Completing your Answer FolderExplore test booksAnswer folders - one per student testingAny accommodated materials orderedExplore Scoring EnvelopeExplore School HeaderExplore PostersStudent Pre-ID labelsThe polymailer envelope will be kept at theTesting Unit.
46Fall 2010 Testing & Reporting DAC Training Supplemental OrdersPrint a list of your 8th graders from IC immediately after you receive your test material shipment .How many test materials do you need?Inventory using the Materials Packing list.Discrepancies? Call the JCPS Testing Unit immediately.Compare your inventory with the number of sets of materials needed for your school.Do you have enough test materials?If you need to order additional materials, call us immediately.The JCPS Testing Unit has NO overage of ACT EXPLORE testing materials.OAA: DSR: 8/9/2010
47TEST MATERIALS Security of Materials After inventory your test materials, reseal the carton(s) and lock them in a secure place.Protect the materials from damage, from possible theft or loss and from any conditions that could allow prior knowledge of the tests.
48TEST MATERIALS Distribution, Security & Organization If more than one testing room is to be used -Count out the appropriate quantities of materials before testingRecord the number of test booklets assigned to each roomGive the test booklets to the room supervisors personally.Write student names on their individual test booklets (name labels that you create can be used also).Test booklets must be returned to students after their individual student reports arrive.
49TEST MATERIALS Distribution, Security & Organization Never leave test booklets in an unattended room.Do not transfer test materials to any other schoolConsult the JCPS Testing Unit if you have LOTS of extra test materials.Current test booklets should be securely stored after test administration and must returned to students with their score reports.
50Nonparticipation Nonparticipation could include reasons such as: First year LEPForeign exchange studentMedical exemptionExtraordinary Circumstances exemptionAlternate Assessment ?Document on SDRRDo not return answer sheets for students that are not participating. (This includes Alternate Assessment Students.)
56Students with a Medical Emergency Contact the JCPS Testing Unit immediately for approval of Medical Emergency accommodations.
57Student Data Reporting and Review (SDRR) ACT EXPLORE rosters completed on SDRRhttps://oaa-adc.education.ky.gov/Nonparticipation marked on SDRRAccommodations marked on SDRRRosters MUST be completed by midnight on Friday, September 27, 20135757
58ACT EXPLORE RemindersDo NOT return used test booklets. Hold and return to students with their Student ReportsKeep all accommodation kit materials to return with student reports including CDs, large print and Braille.Destroy any unused materials
59“Off Grade Level” Testing EXPLORE Sample Tests EXPLORE Sample Tests can be given at “off grades” (6th, 7th)JCPS purchased ACT EXPLORE sample tests two years ago for this purpose.8th grade ACT EXPLORE tests cannot be reused for this purpose.Any additional use of the ACT PLAN is considered a violation of copyright law.Off-grade administration cannot be done prior to the grade 8 administration.“Off grade level” administration DURING OR AFTER the grade 8 test window is acceptable.8th graders MAY NOT participate in any sort of ACT EXPLORE practice or sample test prior to or during the fall testing window.
60Copyright IssuesRecent questions about the reuse of materials or items prompted a review and discussion of ACT, Inc. copyrightsDo not use items/tests as “bell ringers,” sponge activities or as part of ongoing instruction.Tests are not to be reused in any way.Destroy any remaining materials. Test items should not be used or reproduced in any way to avoid violating copyright laws.
61ACT EXPLORE REPORTSACT will ship school reports to district offices approximately 10 business days after receipt of answer documents.
65Important Note: Supervisor’s Manual Page 54B – If a student does not have a Pre-ID Label, a responsible adult must grid the identifying information, NOT the student.
66Important Note: Supervisor’s Manual Use OPTION #3 for Verbal Instructions for students Page 25 - After reading this box- Skip to Page 30 and start with Option 3 with the block below
67TEST SCHEDULING (1 Day or 2 Day Administration) Test during the first week of the testing window if possible.
68TEST SCHEDULING (1 Day) Administer in this order: Student Information Section and any other Noncognitive componentsFour academic tests (English, Mathematics, Reading and Science) are administered in the order in which they appear in the test booklet.
69TEST SCHEDULING (2 Days) Day OneStudent Information Section and other Noncognitive components are administered.Day TwoFour academic tests (English, Mathematics, Reading and Science) are administered in the order in which they appear in the test booklet.
70TEST SCHEDULING (1 Day or 2 Day Administration) Academic tests must NOT be administered prior to the Student Information Section and other Non-cognitive components for any student.The four academic tests (English, Mathematics, Reading and Science) MUST all be administered on the same day.
72TEST MATERIALS OLD MATERIALS (any materials prior to 2013) Should be shreddedCannot be scoredACT EXPLORE uses a new test form each year (Form 05B for 2013)
73TEST MATERIALSSPECIAL MATERIALS AVAILABLE Braille Large Print test book Audio CD Reader’s Scripts
74EXPLORE ANSWER FOLDERS BEFORE ADMINISTRATION BEGINSAdhere Student Pre-ID Labels or (if no label is received for a given student) complete all appropriate boxes (shown later)Use SSID (NOT JCPS ID)ACT EXPLORE answer folders MUST be returned in the same order as the names appear on the SDRR roster
75Students With LabelsAdhere the Pre-ID Label to the appropriate place on the ACT EXPLORE answer folder.DO NOT print or bubble anything else on the front page of the ACT EXPLORE answer folder.EXPLORE form 05B – Do not have to bubble
76Orientation of Pre-ID Labels Answer DocumentsOrientation of Pre-ID LabelsTOP OF LABELBOTTOM OF LABELAdhere the label so that the instructions on the answer folder and the student’s name can both be read “right side up.”
77PRE-ID LABEL WITH INCORRECT INFORMATION If there is a mistake on a student label:Do not use the labelPrepare answer document for student by bubbling in boxes A, B, D & E and G - H with student/school information.
78Students Without Labels Prepare answer document for student by bubbling in boxes A, B, D & E and G - H with student/school information.Add student to the ACT EXPLORE roster in SDRR.
81Reporting Accommodations on answer folder (OPTIONAL) Special accommodations are at the discretion of school personnel for students with a current IEP or 504 Plan.ACCOMMODATIONS MUST be documented on SDRR.In order to receive accommodation information on reports the accommodation area of the forms must be completed.
83ACT EXPLORE Test Book Cover Student will be asked to read and copy a certification statement indicating they understand:the testing rulesthat testing items are confidential and may not be shared in any mannerthat they are the student whose name appears on the test booklet
84Selecting and Training Testing Staff - p. 3 A room supervisor is needed in each testing room to read directions and monitor students. If test rooms are likely to have more than 25 students, additional personnel should be assigned to assist the room supervisor.Be sure that all personnel who will assist with testing are familiar with the contents of the Room Supervisor’s Manual.
85Selecting and Training Testing Staff - p. 3 To protect both the examinees and the supervisor from questions of possible conflict of interest, the room supervisor must:NOT be a relative or guardian of anexaminee in their assigned roomNOT be a private consultant or individualtutor whose fees are paid by the examineeor examinee’s family
86Selecting and Training Testing Staff - p. 3 Train testing staffPrior to testing, testing staff must read and be familiar with the Test Administration Manual and the script.
87Selecting and Training Testing Staff - p. 3 Remember -Anyone assisting with test administration MUST be trained in the Administration Code. People providing accommodations must also be trained in Inclusions of Special Populations.
88Preparing Students for the Test Day A few days prior to the test day, distribute copies of “Why Take EXPLORE?” and instruct students to bring the following:Two #2 pencils with erasersCalculator with the four basic functions plus square root function (schools may provide)A watch to pace themselves (optional)
89Your school is responsible for providing the following in each testing room – p. 6 a supply of # 2 pencils (no ink or mechanical pencils)pencil sharpenertwo reliable timepieces (watch, stopwatch or interval timer)scratch papersupply of calculators for use during the mathematics testchalkboard or bulletin board for posting Start and Stop times for each test
90STUDENT ILLNESS Page 21 –Mark in Supervisor’s Manual If a student becomes ill and asks to leave the room after starting the timed academic tests –Collect the student’s answer folder and test bookletMark the time that the student leaves the room on his/her test bookletIf the student returns and continues testing, the timelost may NOT be made up. Record the lost time onthe Testing Irregularity Report.If the student DOES NOT return until the next day,the student may complete the section(s) of the testmissed during a makeup session. Only allow theamount of time the student missed.
91Makeup Testing – p. 13Makeup testing must be done for students who are absent on the test date or for students who become ill during the test. Use a separate seating chart for makeup testing. Makeup testing should be completed as soon as possible and MUST be completed: (a) By the end of the testing window (b) In accordance with the standard test administration procedures described in the Test Supervisor’s Manual.
92ACT EXPLORE Procedures Checklist Supervisor’s Manual p. 62
94Voided Tests Codes – p. 21If you believe you have reason to appropriately void any of the content sections on ACT EXPLORE (i.e. student caught cheating), contact the JCPS Testing Unit immediately.
95Answer Documents VOIDING TEST SECTIONS PAGE 21 – SUPERVISOR’S MANUAL CONTACT THE ERICA THOMPSON BEFORE VOIDING ANY SECTION OF THE TEST.THIS IS VERY RARE!
96Eligibility for Special Testing Accommodations Students with IEPs, 504 Plans or PSPs
97Testing with Accommodations Same as those allowed on K-PREP last springAccommodated test formsAll test forms are the same
98Page 15 –Supervisor’s Manual Testing with Accommodations Not in your packet – Mark in Supervisor’s ManualReader’s ScriptMay be used ONLY to read test questions in a SEPARATE ROOM for the ONE STUDENT to whom it is assigned.Page 15 –Supervisor’s Manual
99Testing with Accommodations Use of this script for group testing is NOT allowed.If the script is read (or signed) to more than one student in the same room, scores for all these students will be cancelled automatically.
100Testing with Accommodations For students who use a large-print response worksheet, item responses must be carefully transferred by a responsible adult to a standard ACT EXPLORE answer folder for scoring.ACT will not score a large-print worksheet or transfer responses to a standard answer folder.
101EXPLORE ROSTERS Sept. 9th – Sept. 27th Complete rosters in Student Data Review and Reporting (SDRR).Roster window will be openhttps://oaa-adc.education.ky.govSept. 9th – Sept. 27th
102EXPLORE Rosters Complete in SDRR: Name Date of Birth Testing Location ExemptionsAccommodations??
103ACT EXPLORE RostersYour ACT EXPLORE Roster on SDRR must include every student listed in Infinite Campus as being enrolled in your school as an 8th Grader on the 1st day of the Fall Testing Window.New this year – Demographics will be pre-populated in SDRR. Changes to demographics MUST be made in Infinite Campus. A nightly pull from IC will be done to update SDRR.
104ACT EXPLORE RostersAccountability will be based on 100 instructional days from the prior year.The Office of Assessment and Accountability will match students tested to prior school year data (We completed this work last spring).Accountability work will be completed, tentatively, in January 2014.
105Materials Return ACT EXPLORE Tyvek envelopes: Student answer foldersSchool HeadersTesting Irregularity Forms/Comment Forms (if applicable)JCPS envelope for other materials listed on the check in sheet.Materials will be hand-delivered to the JCPS Testing Unit according to the schedule shown on the next slide.Materials return will be BY APPOINTMENT ONLY.DO NOT SEAL ENVELOPES
106Materials Return Tuesday, October 1st Schools administering ACT EXPLOREWednesday, October 2ndSchools administering ACT PLANThursday, October 3rdSchools administering both ACT EXPLORE and ACT PLAN
107Materials Return Appointments will be ONE HOUR in length. Appointment Request Forms will be sent via and returned through the Testing Unit fax (3775).Appointments will be assigned in the order they are received.
108Completing your School Header form To facilitate scoring of your answer folders in a timely fashion, fill out your School Report Header completely and accurately.If you cannot locate this form, please call JCPS Testing
109SchoolHeaderFormIf not already present, carefully remove your Pre-ID label from your PACKING SLIP and place it inside the four corner bracketsReturn with your test materials.
110SchoolHeaderFormBox C, F, G, H and I MUST be completed in exactly the same way for every school in the district.The information needed to complete Box B and Box K is found on your packing slip.
116Use of Calculators – p. 9ACT has LOTS of rules about calculators!! Read them carefully.
117Calculators – p. 9Students should have calculators available for this test.Calculators need the four basic functions (addition, subtraction, multiplication, division), plus a square root function.117
118Use of Calculators – p. 9Students should use the type of calculator with which they are most comfortable. If the school normally provides calculators for students, then the same calculators should be provided on the test day.If the students normally provide their own, or if any student would feel more comfortable using their own calculators, he/she should bring and use his/her own calculator on the test day.
119Use of Calculators – p. 9A supply of calculators with at least the four basic functions, plus a square root function, should be available on test day to lend to any student who did not bring a calculator, whose calculator does not perform the necessary function or whose calculator malfunctions during the test.It is advisable that all calculators be checked prior to testing to be sure they are working properly.
120Use of CalculatorsRead the information on Pages 9 and 10 of the Supervisor’s Manual and be sure to follow the instructions to the letter.
121Other ACT EXPLORE Test Administration Policies Supervisor’s Manual Pages 19 - 22 Unauthorized testing aidsQuestions/GuessingRest PeriodLeaving the room during testingAnnouncement of Time RemainingElectronic DevicesReporting Irregularities in Test AdministrationStudent Challenge of Test ItemsMistimingDefective Test Booklet or Answer FolderVoiding Tests or Answer FoldersStudent Who Becomes IllProhibited Behavior
122Defective Answer Folder If an answer folder needs to be replaced, have a responsible adult (NOT THE STUDENT) transfer all information to the new answer folder after the timed portion of testing is completed.
123Forms to be Completed by the Room Supervisor Supervisor’s Comment Form (if necessary)Page 63 of the Supervisor’s ManualTesting Irregularity Report (if necessary)Page 65 of the Supervisor’s Manual
124Checking Folders (Room Supervisor Responsibility) This will be very helpful when you organize materials from all classrooms.Turn all answer folders the same way with the same side up, alphabetizing the answer folders by student last name.Make sure there is one answer folder for each student who took the test.
125Checking Folders (Room Supervisor Responsibility) This will be very helpful when you organize materials from all classrooms.Check the answer folders for the following and correct as necessary:Are answers marked with a soft-lead pencil? If astudent used a pen or marker, use a soft-lead (no. 2) pencil to mark over his or her answer choices.Have all stray marks or doodles been erased?Are all marks neat and dark, filling the answer spaces completely?
126Checking Folders (Room Supervisor Responsibility) This will be very helpful when you organize materials from all classrooms.Room Supervisors separate used and unused test materials and return all materials to the Building Assessment Coordinator.
127Finishing Folders (BAC Responsibility) Alphabetize answer folders by school, by student last name.Materials should be appropriately packed for return to the JCPS Testing Unit.Complete SDRR ACT EXPLORE rosters by midnight on Friday, September 27th.
128Packing Materials to Return to JCPS Testing Unit Place answer folders in ACT Tyvek envelopesDO NOT seal the envelopesDO NOT mail the answer folders to ACTReturn the answer folders to the JCPS Testing Unit during your assigned Materials Return Appointment
130ALL answer folders mailed back will be scored, blank or not Unused test booklets, unused answer folders, etc. should be destroyed, NOT returned130
131Disposition of Other Testing Materials Keep totally voided answer folders for your records or destroy them.Used test booklets should be kept at the school to return to students when they receive their test scores.Keep ALL accommodation materials to return to students when they receive their test scores.Discard unused test booklets after all students have received their reports and test booklets.All other materials should be destroyed.
132Final StepsThe JCPS Testing Unit will print a copy of your SDRR roster to use during materials check in.It is highly recommended that you download a copy of your own ACT EXPLORE SDRR roster (MS excel format) for your own records.
133Score ReturnsApproximately 10 days after receipt of test materials school reports ship from ACT to district offices.