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Illinois Collections Preservation Network Welcome to this ICPN sponsored webinar. We will begin shortly.

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Presentation on theme: "Illinois Collections Preservation Network Welcome to this ICPN sponsored webinar. We will begin shortly."— Presentation transcript:

1 Illinois Collections Preservation Network Welcome to this ICPN sponsored webinar. We will begin shortly.

2 Illinois Collections Preservation Network Funding Opportunities for Collections Preservation Dr. Bonnie Styles, Patricia L. Miller, Director Illinois State Museum Executive Director Illinois Heritage Association ICPN Webinar presented on January 29, 2013

3 Illinois Collections Preservation Network GRANT TIPS

4 Illinois Collections Preservation Network WHERE TO LOOK Government and non-government Community foundations Private foundations

5 Illinois Collections Preservation Network Federal Grant Application Information Federal EIN (Employer Identification Number) All businesses must have an EIN. Museums fall in the other category for non-profit corporations. Federal grant applications may ask for your EIN. (Some state forms also require it.)

6 Illinois Collections Preservation Network Federal Grant Application Information DUNS NUMBER The Data Universal Numbering System, DUNS, is a unique nine-digit number issued for businesses and maintained by Dun and Bradstreet (D and B). It is copyrighted. The Duns number is now required for submission of all federal grant proposals.

7 Illinois Collections Preservation Network Federal Grant Application Information Grants.gov Federal grants must be filed online through First register atwww.grants.gov For support, contact:

8 Illinois Collections Preservation Network

9 STUDY THE GRANTING AGENCY Guidestar – Website Get a sample grant proposal if possible.

10 Illinois Collections Preservation Network CHECK ELIGIBILITY REQUIREMENTS Hours of operation Staff Tax exemption

11 Illinois Collections Preservation Network

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13 CHECK THE DEADLINE

14 Illinois Collections Preservation Network

15 READ THE DIRECTIONS COMPLETELY BEFORE STARTING

16 Illinois Collections Preservation Network FOLLOW THE DIRECTIONS

17 Illinois Collections Preservation Network EXACTLY

18 Illinois Collections Preservation Network DOUBLE CHECK THE BUDGET FIGURES

19 Illinois Collections Preservation Network DOUBLE CHECK THE BUDGET FIGURES

20 Illinois Collections Preservation Network CHECK THE SPELLING AND GRAMMAR Words that sound the same, but have different meanings Hear; here There; their Made; maid Changes in tense Changes in numbers

21 Illinois Collections Preservation Network AVOID JARGON AND ACRONYMS Even if you want to be inclusive and focus on life-long learning by engaging seniors in multigenerational hands-on activities that offer immersive activities designed to bring history to life and stimulate participation among underserved youth, just skip the buzz words.

22 Illinois Collections Preservation Network GET AN OUTSIDE READER

23 Illinois Collections Preservation Network SHOW HOW YOU MEET THE CRITERIA Demonstrate that your project will succeed.

24 Illinois Collections Preservation Network SHOW THAT YOUR PROJECT WILL BE SUSTAINABLE

25 Illinois Collections Preservation Network

26 MAKE A COMPLETE COPY OF THE FINAL VERSION FOR YOURSELF

27 Illinois Collections Preservation Network GET FEEDBACK

28 Illinois Collections Preservation Network SERVE AS A GRANT REVIEWER

29 Illinois Collections Preservation Network COLLABORATE

30 Illinois Collections Preservation Network PERSEVERE

31 Illinois Collections Preservation Network GOOD LUCK!

32 Illinois Collections Preservation Network

33 Illinois Humanities Council Community Grants 1.Project 2.Media 3.General Support 4.Technical Assistance All are 50% matching cash or in-kind; applicant must be nonprofit organization

34 Illinois Collections Preservation Network PROJECT Up to $5,000 Development and implementation of a public humanities project Example: Empire Twp. Historical Society $5,000 oral histories that invite community members to become involved with programs.

35 Illinois Collections Preservation Network MEDIA Up to $4,000 for Development Research, concept development Up to $5,000 for Implementation Production and post-production Example: Kartemquin Films $5,000 to chronicle the Chicago Public School Boycott of 1963

36 Illinois Collections Preservation Network GENERAL SUPPORT Up to $5,000 Support for general programs and activities of a humanities organization Example: 826CHI $2,000 for an organization that supports young people in creative writing activities

37 Illinois Collections Preservation Network TECHNICAL ASSISTANCE Up to $2,000 Annual budget under $250,000 Build staff, board, and volunteer capacity for program development, conservation, collections management, marketing, and organizational development Example: $1,500 to Effingham County Cultural Center and Museum 2-day workshop to acquire skills in collections management and preservation

38 Illinois Collections Preservation Network GENERAL INFORMATION Grants four times a year Hold workshops in Chicago and elsewhere to inform about the program Have program officers to help you Do not fund: advocacy, fundraising projects, construction, equipment costs, acquisitions, school projects, food and beverages

39 Illinois Collections Preservation Network Contact the Illinois Humanities Council Phone: Website: Grant deadlines: January 15, April 15, July 15, October 15 Contact a program officer at least one month before grant application deadline.

40 Illinois Collections Preservation Network

41 Image from: Giles J., Research grants: the nightmare before funding. Nature 2005(437):

42 Illinois Collections Preservation Network Register with grants.gov at least two weeks before any application deadline!

43 Illinois Collections Preservation Network American Alliance of Museums Museum Assessment Program (Cooperative with IMLS) Assessment Types: Organizational Collections Stewardship Community Engagement Leadership/Governance

44 Illinois Collections Preservation Network Qualifying Museums At least one full-time professional staff member or FTE (paid or unpaid) Organized on permanent basis for education or aesthetic purposes Uses, cares for, and exhibits tangible objects for the general public (exhibits at least 90 days/yr)

45 Illinois Collections Preservation Network Eligibility Criteria for Museums Unit of state or local government Private nonprofit (tax exempt status) Located in U.S. or U.S. territories

46 Illinois Collections Preservation Network MAPCollections Stewardship Assessment Peer Review of: Collections Policies and Management Legal/Ethical/Safety Issues Documentation Inventory Emergency Planning

47 Illinois Collections Preservation Network MAP Grant Parameters Participation fee (free to $750) based on annual operating expenses (free if < $125,000) AAM-IMLS pay up to $4,000 for expenses Apply online (noncompetitive program) Annual deadlines: July 1 and December 1 (Always check current guidelines for deadlines.)

48 Illinois Collections Preservation Network Institute of Museum and Library Services and Heritage Preservation: Conservation Assessment Program Apply online through Heritage Preservation

49 Illinois Collections Preservation Network Conservation Assessment Projects General conservation assessment of collections, environmental conditions, and facility 2-day site visit by a conservator Report that identifies conservation priorities

50 Illinois Collections Preservation Network CAP Eligibility and Parameters Qualified museums: Exhibit to the public at least 90 days per year Costs museum $430 to $1,020 January 15 deadline (Always check current guidelines for deadlines.)

51 Illinois Collections Preservation Network Institute of Museum and Library Services: Museums for America Program Grant Categories: Learning Experiences Community Anchors Collections Stewardship Conservation Support

52 Illinois Collections Preservation Network Goal of Museums for America Program To strengthen a museums ability: to serve the public by supporting high- priority activities that advance its mission, plans, and strategic goals and objectives

53 Illinois Collections Preservation Network Types of MFA Collections Projects Funded Planning for object or digital collections Management: documentation, cataloging, security and safety Conservation Risk assessment Improving public access: database development, digitization Development of digital collections and tools

54 Illinois Collections Preservation Network Imperatives for a Successful MFA Project Advances goals in approved strategic plan Benefits public by improving and sustaining public access to collections Assesses measurable impacts on audiences, e.g., changes in knowledge, skills, attitudes, and behavior, through outcome-based evaluation

55 Illinois Collections Preservation Network MFA Grant Parameters $5000 to $150,000 for up to 3 years 1:1 match (exhibits must be open to public at least 120 days per year) Submit through grants.gov Due January 15 (Always check current guidelines for deadlines)

56 Illinois Collections Preservation Network Key Components of MFA Proposals Expected accomplishments Time frame Audience Project activities and outcomes Outcomes for audience

57 Illinois Collections Preservation Network MFA Review Criteria Furthers mission and strategic plan Increases capacity Addresses MFA goals Meets needs of target audience Sound project design with outcome-based evaluation Adequate human and financial resources Sustainable results

58 Illinois Collections Preservation Network

59 Collections Programs: Preservation Assistance Grants for Smaller Institutions Preservation and Access Education and Training Preservation Access Research and Development Sustaining Cultural Heritage Collections Humanities Collections and Reference Resources National Endowment for the Humanities Division of Preservation and Access

60 Illinois Collections Preservation Network Preservation Assistance Grants for Smaller Institutions Eligible Institutions: museums, libraries, historical societies, archives, cultural organizations, records offices, colleges and universities Apply through grants.gov

61 Illinois Collections Preservation Network Eligible PAG Projects General preservation assessment by conservator Consultation with a professional to address specific preservation issues Purchase of storage furniture and preservation supplies Purchase of environmental monitoring equipment Education and training

62 Illinois Collections Preservation Network PAG Grant Parameters Award grants up to $6,000 for a maximum of 18 months One application per year per institution Deadline is May 1 (always check current guidelines for deadline changes)

63 Illinois Collections Preservation Network National Science Foundation Grants for Collections (www.nsf.gov/funding) Advancing Digitization of Biodiversity Collections (Biological and Paleontological Collections) Collections in Support of Biological Research Division of Behavioral and Cognitive Sciences (Anthropological Collections) Division of Earth Sciences (Geological and Paleontological Collections)

64 Illinois Collections Preservation Network Criteria for NSF Grants for Collections Regional or National Importance Urgency for Support Taxonomic Breadth Value to Scientific Research Use for Education and Outreach Sustainable Management Apply through Grants.gov or NSF Fastlane (www.fastlane.nsf.gov). Check guidelines for requirements and deadlines.

65 Illinois Collections Preservation Network What would YOU do? IFSI Burn Simulation and Collection Recovery Workshop Illinois Fire Service Institute, Champaign Attend May 2 or 3, 2013 Register today! Space is limited for this ICPN workshop

66 Illinois Collections Preservation Network Thank you for attending this ICPN webinar For more information visit or contact Bronwyn Eves, ICPN Project Manager at An archived version of this webinar is available on the ICPN website.


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