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Illinois State Board of Education – www.isbe.net April, 20081 eGMS Spring 2008 Workshops (for the 2009 NCLB Grants)

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Presentation on theme: "Illinois State Board of Education – www.isbe.net April, 20081 eGMS Spring 2008 Workshops (for the 2009 NCLB Grants)"— Presentation transcript:

1 Illinois State Board of Education – www.isbe.net April, 20081 eGMS Spring 2008 Workshops (for the 2009 NCLB Grants)

2 Illinois State Board of Education – www.isbe.net April, 20082 Getting Started Log into IWAS –New Partner (new to IWAS) –Log in System Listing Email maintenance

3 Illinois State Board of Education – www.isbe.net April, 20083 IWAS

4 Illinois State Board of Education – www.isbe.net April, 20084

5 Illinois State Board of Education – www.isbe.net April, 20085 IWAS

6 Illinois State Board of Education – www.isbe.net April, 20086 IWAS

7 Illinois State Board of Education – www.isbe.net April, 20087 Selecting/Creating the Application/Amendment Options/Rules for working with Documents –Create Application –Open Application –Create Amendment –Delete Application/Amendment –Review Checklist

8 Illinois State Board of Education – www.isbe.net April, 20088 eGMS Application Select Page This year use 2009

9 Illinois State Board of Education – www.isbe.net April, 20089 eGMS Application Select Page

10 Illinois State Board of Education – www.isbe.net April, 200810 eGMS Review Checklist

11 Illinois State Board of Education – www.isbe.net April, 200811 eGMS Application Pages The Overview Page The Overview page is displayed first Informational only – no data entry Defines the Program: –Purpose –Funding Source –Participation Requirements –Provides links to Laws and Guidance Documentation

12 Illinois State Board of Education – www.isbe.net April, 200812 eGMS NCLB Overview Page

13 Illinois State Board of Education – www.isbe.net April, 200813 eGMS Title I Overview Page

14 Illinois State Board of Education – www.isbe.net April, 200814 eGMS NCLB Common Pages Common Data Pages –District Information –Goals –Staff

15 Illinois State Board of Education – www.isbe.net April, 200815 eGMS NCLB District Information

16 Illinois State Board of Education – www.isbe.net April, 200816 eGMS NCLB Title I District Information

17 Illinois State Board of Education – www.isbe.net April, 200817 eGMS NCLB – District Information Tab Change project end dates –Done by grant (e.g. Title I, Title II-A, etc.) –Need not write us –Must be done 30 days before the end of the grant –Check BOTH regular AND extended grant period on District Info tab AND change end date to 08/31/200X District Comments

18 Illinois State Board of Education – www.isbe.net April, 200818 eGMS NCLB – Changing Project End Dates

19 Illinois State Board of Education – www.isbe.net April, 200819 eGMS NCLB Title I Goals

20 Illinois State Board of Education – www.isbe.net April, 200820 eGMS NCLB Title I Staff

21 Illinois State Board of Education – www.isbe.net April, 200821 eGMS NCLB Program Specific Pages Contains data elements or specific calculations that are unique to that program. Examples: –Title I – 4 Step Targeting Process –Title II-A – Public/Non-Public, HH, equitable participation –Title II-D – Enhancing Education for Technology (Formula) –Title IV – Safe and Drug Free Schools Program –Title V – Innovative Education Program expenditures

22 Illinois State Board of Education – www.isbe.net April, 200822 eGMS NCLB Title I Targeting – Step 1

23 Illinois State Board of Education – www.isbe.net April, 200823 eGMS NCLB Title I Targeting – Step 2

24 Illinois State Board of Education – www.isbe.net April, 200824 eGMS NCLB Title I Targeting – Step 3

25 Illinois State Board of Education – www.isbe.net April, 200825 eGMS NCLB Title I Targeting – Step 4

26 Illinois State Board of Education – www.isbe.net April, 200826 eGMS NCLB Title I Targeting – Step 4

27 Illinois State Board of Education – www.isbe.net April, 200827 eGMS NCLB Title I Targeting – Step 4

28 Illinois State Board of Education – www.isbe.net April, 200828 eGMS NCLB Title II-A Private School Share

29 Illinois State Board of Education – www.isbe.net April, 200829 eGMS NCLB Title II-A Program Specific

30 Illinois State Board of Education – www.isbe.net April, 200830 eGMS NCLB Title IID Title IID funds are not available until the fall. These funds are unknown until final allocation of Title I. By law, 25% of Title IID funds are for Professional Development. The non-public worksheet is included on the Program Specific Page to determine the non- public schools equitable share of Title IID funds.

31 Illinois State Board of Education – www.isbe.net April, 200831 eGMS NCLB Title IID The primary goal of Title IID is to improve student achievement through the use of technology in elementary and secondary schools. Additional goals include helping all students become technologically literate by the end of eighth grade. This goal is accomplished through the integration of technology in classroom instruction. Teacher training focuses on using research-based instructional methods and curricula.

32 Illinois State Board of Education – www.isbe.net April, 200832 eGMS NCLB Title IID By federal law, a district applying for a Title IID grant must have a current and approved technology plan as well as an acceptable use policy in place at ISBE to receive funding. If the district does not have an approved technology plan, please check the District is not applying at this time check box on the District Info tab. The Title IID application is submitted through the same process as with all other grants.

33 Illinois State Board of Education – www.isbe.net April, 200833 eGMS NCLB Title IVA Private School Share

34 Illinois State Board of Education – www.isbe.net April, 200834 eGMS NCLB Title IV-A Program Specific

35 Illinois State Board of Education – www.isbe.net April, 200835 eGMS NCLB Title V Private School Share

36 Illinois State Board of Education – www.isbe.net April, 200836 eGMS NCLB Title V Program Specific

37 Illinois State Board of Education – www.isbe.net April, 200837 eGMS NCLB – Additional Considerations Illustration of how to determine Nonpublic School allocations. (Title I, IIA, IV and V) ISBE Program reviewers will be checking to make sure that Program Specific Pages are consistent with Budget Detail pages. NCLB Plan Title IV Gun Free Report

38 Illinois State Board of Education – www.isbe.net April, 200838 Title I Nonpublic share Targeting-step 4

39 Illinois State Board of Education – www.isbe.net April, 200839 Title I Private School Share Formula Public Low Income + Non-Public Low Income = Total Low Income Students Served 4,387 + 242 = 4,629 Non-Public Low Income divided by Total Low Income Served = proportionate share for non-public low income (6 decimal places) 242 / 4,629 =.052279.052279.052279 = private school share of non-mandated set asides

40 Illinois State Board of Education – www.isbe.net April, 200840 Title II-A Non-Public Allocations

41 Illinois State Board of Education – www.isbe.net April, 200841 eGMS NCLB Title IV and V Nonpublic Allocations

42 Illinois State Board of Education – www.isbe.net April, 200842 Set Asides Consistent with Budget Detail

43 Illinois State Board of Education – www.isbe.net April, 200843 Consistent with Program Specific

44 Illinois State Board of Education – www.isbe.net April, 200844 NCLB Plan

45 Illinois State Board of Education – www.isbe.net April, 200845 Title IV Gun Free Report

46 Illinois State Board of Education – www.isbe.net April, 200846 eGMS NCLB – NCLB Consolidated Reminder Gun Free Report Definition of Guns and Other Weapons NOT FIREARMS: –BB Guns, Air Rifles, Pellet Guns, –Knives, Baseball Bats, Blackjacks, etc.

47 Illinois State Board of Education – www.isbe.net April, 200847 ISBE Principal Consultants Assignments by Region Chicago Staff Contact information: (312) 814-2220 Joe Banks, Regions 19 & 34 Debra Dickens, Region 14, Districts (15-48) & (200-214) Albert Holmes, Region 14, Districts (100-149) Ronald Lawless, Regions 24, 31, 47, 56 Dr. Linda Vaughn, Region 14, Districts (150-194) & (215-401) EXAMPLE EXAMPLE: If RCDT is 14-016-1670-02, your Region=14, County=16, District= 167 and Type= 02, then, Dr. Linda Vaughn is your Principal Consultant. She serves region 14 with districts 150-194 and 215-401. Springfield Staff Contact information: (217) 524-4832 Jane Blanton, Regions 03, 10, 13, 40, 45 & 50 Gail Buoy, Regions 04, 08, 28, 35, 43, 49, 55, 60 and 65 Sharryon Dunbar, Region 41 Suzanne Dillow, Regions 02, 12, 20, 21, 25 & 30 Cheryl Ivy, Regions 09, 17, 32, 39 & 54 Carol McCue, Regions 11, 38, 46, 48, 51 & 53 Gail Meisner, Regions 01, 22, 27 & 26 Gary Miller, Regions 01, 16, 33 & 44 Districts over $3,000,000 Myron Mason primary with committee review

48 Illinois State Board of Education – www.isbe.net April, 200848 eGMS – Financial Pages –NCLB Grant Process –Allotments (Transferability) –Budget Detail Instructions Caps, Minimums and Set Asides Indirect Cost –Budget (Informational Summary of Budget Details) Flexibility: REAP/School Wides –Payment Schedule

49 Illinois State Board of Education – www.isbe.net April, 200849 eGMS – Financial Pages –Assurances –Submit Tab Consistency Check Consulting Lock –Application History –Page Locking - NEW –Help –eGMS Basic Info

50 Illinois State Board of Education – www.isbe.net April, 200850 New FY Projected Allocations Initial Application Amendment*/ Title I Expenditure Report Title I, IIA, IV Performance Report Amendments *Amendments as needed Amendment*/ Expenditure Report Final Expenditure Report/Carryover Determined NCLB GRANT PROCESS July Payment August Payment September Payment October Payment November Payment December Payment January Payment February Payment March Payment April Payment May Payment June final Payment Final Title I Allocations/ Title IID Allocations Amendment*/ Expenditure Report New FY Begin Application Process

51 Illinois State Board of Education – www.isbe.net April, 200851 eGMS NCLB Allotment

52 Illinois State Board of Education – www.isbe.net April, 200852 Prior Documents Review Checklist

53 Illinois State Board of Education – www.isbe.net April, 200853 eGMS NCLB Budget Details

54 Illinois State Board of Education – www.isbe.net April, 200854 eGMS NCLB Budget Details - Examples

55 Illinois State Board of Education – www.isbe.net April, 200855 Instructions link

56 Illinois State Board of Education – www.isbe.net April, 200856 eGMS NCLB Budget Details – Caps, Minimums, Set Asides

57 Illinois State Board of Education – www.isbe.net April, 200857 eGMS NCLB Budget Details (Continued)

58 Illinois State Board of Education – www.isbe.net April, 200858 eGMS NCLB Budget Summary

59 Illinois State Board of Education – www.isbe.net April, 200859 eGMS NCLB Budget Summary

60 Illinois State Board of Education – www.isbe.net April, 200860 eGMS NCLB Payment Schedule

61 Illinois State Board of Education – www.isbe.net April, 200861 eGMS Assurances Must be agreed to before Application is submitted. Only required for Original Application each year. Superintendent or Board Authorized Representative are only users with access to click Organization Approves Board Authorized Representative must identify themselves

62 Illinois State Board of Education – www.isbe.net April, 200862 NCLB General Assurances

63 Illinois State Board of Education – www.isbe.net April, 200863 eGMS Submit Page Consistency Check may run for 1 minute. Validates information that span web pages. Consulting allows ISBE Reviewers to View applications that have not yet been submitted. Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock. Submit – Also Performs Consistency Check –By Document Author Staff – Notifies Superintendent –By Superintendent – Submits to ISBE for Review Approval Levels at ISBE (Program Review, Fiscal Review)

64 Illinois State Board of Education – www.isbe.net April, 200864 eGMS NCLB Submit Page – Not Submitted

65 Illinois State Board of Education – www.isbe.net April, 200865 eGMS Application History Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred Possible Status –Submitted for Review (LEAs queue) –Submitted to ISBE (Grants & Programs queue) –1 st Program Review Complete (Curriculum & Instruction queue) –2 nd Program Review Complete (Funding & Disbursements queue) –Returned for Changes (LEAs queue) –Final Approval (process completed)

66 Illinois State Board of Education – www.isbe.net April, 200866 eGMS NCLB Application History

67 Illinois State Board of Education – www.isbe.net April, 200867 Page Locking

68 Illinois State Board of Education – www.isbe.net April, 200868 eGMS Getting Assistance – ISBE Help Desk ISBE Call Center is the first point of contact (217) 558-3600 or help@isbe.nethelp@isbe.net Call Center staff will: –Perform password resets for IWAS (Self-help preferred) –Observe Web Page performance (Consulting Status) –Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button) –Forward Programmatic/Fiscal questions to appropriate Division

69 Illinois State Board of Education – www.isbe.net April, 200869 General eGMS Basic Info

70 Illinois State Board of Education – www.isbe.net April, 200870 eGMS Basics – Required Hardware See this link for hardware requirements: https://sec1.isbe.net/iwas/htm/help_requirements. shtml Cookies and JavaScript must be ENABLED

71 Illinois State Board of Education – www.isbe.net April, 200871 eGMS Basics – Navigation Page Header and Footer Printer friendly link Grant program list box – drop-down list (to switch between grants) Tab Strip/Sub Tab Strip Preferred completion sequence (Left to Right) Session Timeout (60 minutes) – SAVE Frequently Please avoid using the browser Back button!

72 Illinois State Board of Education – www.isbe.net April, 200872 eGMS Basics – Types of Controls Tab Key –Moving around a page Control Types –Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks Special Actions –Create Additional Entries

73 Illinois State Board of Education – www.isbe.net April, 200873 eGMS Basics – Common Elements Built in Validations –Input Length Checks - usually 500 characters –Numeric Checks –Required Fields –Content Checks (Example: Budget cannot exceed Allotment) Error Messages / Warning Messages –Warnings; Data Not Saved (top of screen/red) Calculate Totals (does NOT save page) –Summary of lines No Commas or Decimal Points –Whole dollars only

74 Illinois State Board of Education – www.isbe.net April, 200874 eGMS Basics – Error Warning Messages

75 Illinois State Board of Education – www.isbe.net April, 200875 eGMS Basics - System Notifications Emails to Districts go to Superintendents IWAS Account. IWAS can be setup to forward to other external Email account. District is notified via IWAS on Final Approval or Returned for Changes ISBE Notified via IWAS upon submission from District The email address on the District Information screen DOES NOT get used for system notifications. The IWAS Email address is always used for system generated communications.


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