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Illinois State Board of Education – www.isbe.net April, 20081 eGMS Spring 2008 Workshops (for the 2009 NCLB Grants)

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Presentation on theme: "Illinois State Board of Education – www.isbe.net April, 20081 eGMS Spring 2008 Workshops (for the 2009 NCLB Grants)"— Presentation transcript:

1 Illinois State Board of Education – April, eGMS Spring 2008 Workshops (for the 2009 NCLB Grants)

2 Illinois State Board of Education – April, Getting Started Log into IWAS –New Partner (new to IWAS) –Log in System Listing maintenance

3 Illinois State Board of Education – April, IWAS

4 Illinois State Board of Education – April, 20084

5 Illinois State Board of Education – April, IWAS

6 Illinois State Board of Education – April, IWAS

7 Illinois State Board of Education – April, Selecting/Creating the Application/Amendment Options/Rules for working with Documents –Create Application –Open Application –Create Amendment –Delete Application/Amendment –Review Checklist

8 Illinois State Board of Education – April, eGMS Application Select Page This year use 2009

9 Illinois State Board of Education – April, eGMS Application Select Page

10 Illinois State Board of Education – April, eGMS Review Checklist

11 Illinois State Board of Education – April, eGMS Application Pages The Overview Page The Overview page is displayed first Informational only – no data entry Defines the Program: –Purpose –Funding Source –Participation Requirements –Provides links to Laws and Guidance Documentation

12 Illinois State Board of Education – April, eGMS NCLB Overview Page

13 Illinois State Board of Education – April, eGMS Title I Overview Page

14 Illinois State Board of Education – April, eGMS NCLB Common Pages Common Data Pages –District Information –Goals –Staff

15 Illinois State Board of Education – April, eGMS NCLB District Information

16 Illinois State Board of Education – April, eGMS NCLB Title I District Information

17 Illinois State Board of Education – April, eGMS NCLB – District Information Tab Change project end dates –Done by grant (e.g. Title I, Title II-A, etc.) –Need not write us –Must be done 30 days before the end of the grant –Check BOTH regular AND extended grant period on District Info tab AND change end date to 08/31/200X District Comments

18 Illinois State Board of Education – April, eGMS NCLB – Changing Project End Dates

19 Illinois State Board of Education – April, eGMS NCLB Title I Goals

20 Illinois State Board of Education – April, eGMS NCLB Title I Staff

21 Illinois State Board of Education – April, eGMS NCLB Program Specific Pages Contains data elements or specific calculations that are unique to that program. Examples: –Title I – 4 Step Targeting Process –Title II-A – Public/Non-Public, HH, equitable participation –Title II-D – Enhancing Education for Technology (Formula) –Title IV – Safe and Drug Free Schools Program –Title V – Innovative Education Program expenditures

22 Illinois State Board of Education – April, eGMS NCLB Title I Targeting – Step 1

23 Illinois State Board of Education – April, eGMS NCLB Title I Targeting – Step 2

24 Illinois State Board of Education – April, eGMS NCLB Title I Targeting – Step 3

25 Illinois State Board of Education – April, eGMS NCLB Title I Targeting – Step 4

26 Illinois State Board of Education – April, eGMS NCLB Title I Targeting – Step 4

27 Illinois State Board of Education – April, eGMS NCLB Title I Targeting – Step 4

28 Illinois State Board of Education – April, eGMS NCLB Title II-A Private School Share

29 Illinois State Board of Education – April, eGMS NCLB Title II-A Program Specific

30 Illinois State Board of Education – April, eGMS NCLB Title IID Title IID funds are not available until the fall. These funds are unknown until final allocation of Title I. By law, 25% of Title IID funds are for Professional Development. The non-public worksheet is included on the Program Specific Page to determine the non- public schools equitable share of Title IID funds.

31 Illinois State Board of Education – April, eGMS NCLB Title IID The primary goal of Title IID is to improve student achievement through the use of technology in elementary and secondary schools. Additional goals include helping all students become technologically literate by the end of eighth grade. This goal is accomplished through the integration of technology in classroom instruction. Teacher training focuses on using research-based instructional methods and curricula.

32 Illinois State Board of Education – April, eGMS NCLB Title IID By federal law, a district applying for a Title IID grant must have a current and approved technology plan as well as an acceptable use policy in place at ISBE to receive funding. If the district does not have an approved technology plan, please check the District is not applying at this time check box on the District Info tab. The Title IID application is submitted through the same process as with all other grants.

33 Illinois State Board of Education – April, eGMS NCLB Title IVA Private School Share

34 Illinois State Board of Education – April, eGMS NCLB Title IV-A Program Specific

35 Illinois State Board of Education – April, eGMS NCLB Title V Private School Share

36 Illinois State Board of Education – April, eGMS NCLB Title V Program Specific

37 Illinois State Board of Education – April, eGMS NCLB – Additional Considerations Illustration of how to determine Nonpublic School allocations. (Title I, IIA, IV and V) ISBE Program reviewers will be checking to make sure that Program Specific Pages are consistent with Budget Detail pages. NCLB Plan Title IV Gun Free Report

38 Illinois State Board of Education – April, Title I Nonpublic share Targeting-step 4

39 Illinois State Board of Education – April, Title I Private School Share Formula Public Low Income + Non-Public Low Income = Total Low Income Students Served 4, = 4,629 Non-Public Low Income divided by Total Low Income Served = proportionate share for non-public low income (6 decimal places) 242 / 4,629 = = private school share of non-mandated set asides

40 Illinois State Board of Education – April, Title II-A Non-Public Allocations

41 Illinois State Board of Education – April, eGMS NCLB Title IV and V Nonpublic Allocations

42 Illinois State Board of Education – April, Set Asides Consistent with Budget Detail

43 Illinois State Board of Education – April, Consistent with Program Specific

44 Illinois State Board of Education – April, NCLB Plan

45 Illinois State Board of Education – April, Title IV Gun Free Report

46 Illinois State Board of Education – April, eGMS NCLB – NCLB Consolidated Reminder Gun Free Report Definition of Guns and Other Weapons NOT FIREARMS: –BB Guns, Air Rifles, Pellet Guns, –Knives, Baseball Bats, Blackjacks, etc.

47 Illinois State Board of Education – April, ISBE Principal Consultants Assignments by Region Chicago Staff Contact information: (312) Joe Banks, Regions 19 & 34 Debra Dickens, Region 14, Districts (15-48) & ( ) Albert Holmes, Region 14, Districts ( ) Ronald Lawless, Regions 24, 31, 47, 56 Dr. Linda Vaughn, Region 14, Districts ( ) & ( ) EXAMPLE EXAMPLE: If RCDT is , your Region=14, County=16, District= 167 and Type= 02, then, Dr. Linda Vaughn is your Principal Consultant. She serves region 14 with districts and Springfield Staff Contact information: (217) Jane Blanton, Regions 03, 10, 13, 40, 45 & 50 Gail Buoy, Regions 04, 08, 28, 35, 43, 49, 55, 60 and 65 Sharryon Dunbar, Region 41 Suzanne Dillow, Regions 02, 12, 20, 21, 25 & 30 Cheryl Ivy, Regions 09, 17, 32, 39 & 54 Carol McCue, Regions 11, 38, 46, 48, 51 & 53 Gail Meisner, Regions 01, 22, 27 & 26 Gary Miller, Regions 01, 16, 33 & 44 Districts over $3,000,000 Myron Mason primary with committee review

48 Illinois State Board of Education – April, eGMS – Financial Pages –NCLB Grant Process –Allotments (Transferability) –Budget Detail Instructions Caps, Minimums and Set Asides Indirect Cost –Budget (Informational Summary of Budget Details) Flexibility: REAP/School Wides –Payment Schedule

49 Illinois State Board of Education – April, eGMS – Financial Pages –Assurances –Submit Tab Consistency Check Consulting Lock –Application History –Page Locking - NEW –Help –eGMS Basic Info

50 Illinois State Board of Education – April, New FY Projected Allocations Initial Application Amendment*/ Title I Expenditure Report Title I, IIA, IV Performance Report Amendments *Amendments as needed Amendment*/ Expenditure Report Final Expenditure Report/Carryover Determined NCLB GRANT PROCESS July Payment August Payment September Payment October Payment November Payment December Payment January Payment February Payment March Payment April Payment May Payment June final Payment Final Title I Allocations/ Title IID Allocations Amendment*/ Expenditure Report New FY Begin Application Process

51 Illinois State Board of Education – April, eGMS NCLB Allotment

52 Illinois State Board of Education – April, Prior Documents Review Checklist

53 Illinois State Board of Education – April, eGMS NCLB Budget Details

54 Illinois State Board of Education – April, eGMS NCLB Budget Details - Examples

55 Illinois State Board of Education – April, Instructions link

56 Illinois State Board of Education – April, eGMS NCLB Budget Details – Caps, Minimums, Set Asides

57 Illinois State Board of Education – April, eGMS NCLB Budget Details (Continued)

58 Illinois State Board of Education – April, eGMS NCLB Budget Summary

59 Illinois State Board of Education – April, eGMS NCLB Budget Summary

60 Illinois State Board of Education – April, eGMS NCLB Payment Schedule

61 Illinois State Board of Education – April, eGMS Assurances Must be agreed to before Application is submitted. Only required for Original Application each year. Superintendent or Board Authorized Representative are only users with access to click Organization Approves Board Authorized Representative must identify themselves

62 Illinois State Board of Education – April, NCLB General Assurances

63 Illinois State Board of Education – April, eGMS Submit Page Consistency Check may run for 1 minute. Validates information that span web pages. Consulting allows ISBE Reviewers to View applications that have not yet been submitted. Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock. Submit – Also Performs Consistency Check –By Document Author Staff – Notifies Superintendent –By Superintendent – Submits to ISBE for Review Approval Levels at ISBE (Program Review, Fiscal Review)

64 Illinois State Board of Education – April, eGMS NCLB Submit Page – Not Submitted

65 Illinois State Board of Education – April, eGMS Application History Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred Possible Status –Submitted for Review (LEAs queue) –Submitted to ISBE (Grants & Programs queue) –1 st Program Review Complete (Curriculum & Instruction queue) –2 nd Program Review Complete (Funding & Disbursements queue) –Returned for Changes (LEAs queue) –Final Approval (process completed)

66 Illinois State Board of Education – April, eGMS NCLB Application History

67 Illinois State Board of Education – April, Page Locking

68 Illinois State Board of Education – April, eGMS Getting Assistance – ISBE Help Desk ISBE Call Center is the first point of contact (217) or Call Center staff will: –Perform password resets for IWAS (Self-help preferred) –Observe Web Page performance (Consulting Status) –Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button) –Forward Programmatic/Fiscal questions to appropriate Division

69 Illinois State Board of Education – April, General eGMS Basic Info

70 Illinois State Board of Education – April, eGMS Basics – Required Hardware See this link for hardware requirements: https://sec1.isbe.net/iwas/htm/help_requirements. shtml Cookies and JavaScript must be ENABLED

71 Illinois State Board of Education – April, eGMS Basics – Navigation Page Header and Footer Printer friendly link Grant program list box – drop-down list (to switch between grants) Tab Strip/Sub Tab Strip Preferred completion sequence (Left to Right) Session Timeout (60 minutes) – SAVE Frequently Please avoid using the browser Back button!

72 Illinois State Board of Education – April, eGMS Basics – Types of Controls Tab Key –Moving around a page Control Types –Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks Special Actions –Create Additional Entries

73 Illinois State Board of Education – April, eGMS Basics – Common Elements Built in Validations –Input Length Checks - usually 500 characters –Numeric Checks –Required Fields –Content Checks (Example: Budget cannot exceed Allotment) Error Messages / Warning Messages –Warnings; Data Not Saved (top of screen/red) Calculate Totals (does NOT save page) –Summary of lines No Commas or Decimal Points –Whole dollars only

74 Illinois State Board of Education – April, eGMS Basics – Error Warning Messages

75 Illinois State Board of Education – April, eGMS Basics - System Notifications s to Districts go to Superintendents IWAS Account. IWAS can be setup to forward to other external account. District is notified via IWAS on Final Approval or Returned for Changes ISBE Notified via IWAS upon submission from District The address on the District Information screen DOES NOT get used for system notifications. The IWAS address is always used for system generated communications.


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